Prepare Financial Statements Procedures

To print financial statements (balance sheets and income statements), perform the following procedures.  Financial statements can be printed for all (or selected reporting) entities that have financial statements defined.  financial statements can be printed for the current fiscal period or for previous periods for which account balances still exist.  Financial statements may be prepared to show the effects of prior-period and prior-year adjustment journals.  The user should be aware that if all entities in a reporting group, for example all locations in a company, are not posted for the same fiscal period, the financial statements for the company may contain inconsistent data.  Statements may be printed using a 132- or a 198-character-wide format depending on entries made in category 025.

Select Function

1.   Enter the Financial Statements financial reporting option on the GLMENU to display the Financial Statement Request Screen (GL350S01).

Select Processing for all Entities

2.   Enter the report date to be printed on the financial statements.  Enter the fiscal period and year for which the statements are desired.  If no entry is made, the current period and year for each entity are assumed.  Define whether to print financial statements only, forecast reports only, or both types of reports.  Then specify the number of copies to print.

Default values for codes that condition the rounding of amounts to thousands and the printing of detail account amounts are displayed for each entity.  Review these codes and update any that should be changed for this print run.

You can use the roll keys to page forward (Rollup) and backward (Rolldown) through the entities.  You can modify the displayed roll factor to scroll any number of lines with each roll operation.  The roll factor is initially set to 8.  Note that if you set the roll factor larger than eight, the number of entities that can be displayed on the screen, only the last eight entities are displayed after each roll operation.

The submit codes determines when the financial statements are printed.  When you set the submit code to Y and press the ENTER key, a job is submitted to perform the print processing for each entity.  The message Report request submitted is displayed and the request screen is redisplayed.  The print job is held for later processing.  (See the Releasing Submitted Jobs topic in the Procedures section for more information on job scheduling.)

When you set the submit code to N and press the ENTER key, financial statement print processing is performed interactively.  As reports for each entity are processed, the message Report (group) (company) (location) print in progress is displayed.  The message, Print request completed is displayed when all print processing is completed.

When a large number of reports are printed interactively, the terminal from which the print request is entered may not be available for an extended period of time.  Also, interactive computer resources may be unduly taxed by this processing.

When all report requests are processed, end the session.  (See step 5, "End Session.")

Select Processing for Selected Entities

3.   Enter the report date to be printed on the financial statements.  Enter the fiscal period and year for which the statements are desired.  If no entry is made, the current period and year for each entity are assumed.  Define whether to print financial statements only, forecast reports only, or both types of reports.  Then specify how many copies of the reports to print for each entity.

Groups are displayed with the group number in the group column and blank company location columns.  Companies are displayed with the company number in the company column and blank group and location columns.

Locations are displayed with blanks in the group column, the company number in the company column and the location number in the location column.  The combined entity is displayed with all three columns blank.  Default values for codes that condition the rounding of amounts are displayed for each entity.  Review these codes and update any that should be changed for this print run.

You can use the roll keys to page forward (Rollup) and backward (Rolldown) through the entities.  You can modify the displayed roll factor to scroll any number of lines with each roll operation.  The roll factor is initially set to 8.  Note that if you set the roll factor larger than eight, the number of entities that can be displayed on the screen, only the last eight entities are displayed after each roll operation.

The submit code determines when the financial statements are printed.  When you set the submit code to Y and press the ENTER key, a job is submitted to perform the print processing for each entity.  The message Report request submitted is displayed and the request screen is redisplayed.  The print job is held for later processing.  (See the Releasing Submitted Jobs topic in the Procedures section for more information on job scheduling.)

When you set the submit code to N and press the ENTER key, financial statement print processing is performed interactively.  As reports for each entity are processed the message Report (group) (company) (location) print in progress is displayed.  The message Print request completed is displayed when all print processing has been completed.

When a large number of reports are printed interactively, the terminal from which the print request is entered may not be available for an extended period of time.  Also, interactive computer resources may be unduly taxed by this processing.

When all report requests are processed, end the session.  (See step 5, "End Session.")

Cancel Request

4.   To cancel print requests before you submit the job, press F3-Exit.  All selected reports are canceled and the GLMENU is redisplayed.

End Session

5.   To end the conversation after all print requests are made and redisplay the GLMENU, press F3-Exit.