Prepare Budget Responsibility Reports Procedures

To print Budget Responsibility Reports, perform the following procedures.  Requests can be made to print all reports, the user-defined default reports or selected Budget Responsibility Reports.  Budget Responsibility Reports may be printed in a 132- or 198-character-wide format depending on entries made in category 025.

Select Function

1.   Enter the Budget Responsibility Reports financial reporting option on the GLMENU to display the Budget Responsibility Report Request Screen (GL880S01).

Select Processing for all Reports or Default Reports

2.   Enter the budget year and sequence for which the Budget Responsibility Reports will be printed.  Then specify whether to print all reports or the user-defined default reports and how many copies of the reports to print.  If the budget year and sequence is not entered, reporting is done for the current budget specified on Reference File category 134, Current Budget.

Default values for codes that condition the rounding of amounts to thousands and the printing of detail account amounts are displayed for each report.  Review these codes and update any that should be changed for this print run. 

You can use the roll keys to page forward (Rollup) and backward (Rolldown) through the reports.  You can modify the displayed roll factor to scroll any number of lines with each roll operation.  The roll factor is initially set to 9.  Note that if the roll factor is set larger than nine, the number of reports that can be displayed on the screen, only the last nine reports are displayed after each roll operation. 

The submit code determines when the budget responsibility reports are printed.  When you set the submit code to Y and press the ENTER key, a job is submitted to perform the print processing for each report.  The message Report request submitted is displayed and the request screen is redisplayed.  The print job is held for later processing.  (See the Releasing Submitted Jobs topic in the Procedures section for more information on job scheduling.)

When you set the submit code to N and press the ENTER key, print processing is performed interactively.  As each report is being processed the message Report (report number) print in progress is displayed.  The message Print request completed is displayed when all print processing has been completed. 

When a large number of reports are printed interactively, the terminal from which the print request is entered may not be available for an extended period of time.  Also, interactive computer resources may be unduly taxed by this processing.

When all report requests are processed, end the session.  (See step 5, "End Session.") 

Select Processing for Selected  for Selected Reports

3.   Enter the budget year and sequence for which the responsibility reports will be printed, and how many copies of the reports to print for each report.  If the budget year and sequence is not entered, reporting is done for the current budget as specified on Reference File category 134, Current Budget.

Default values for codes that condition the rounding of amounts to thousands and the printing of detail account amounts are displayed for each group.  Review these codes and update any that should be changed for this print run. 

You can use the roll keys to page forward (Rollup) and backward (Rolldown) through the reports.  You can modify the displayed roll factor to scroll any number of lines with each roll operation.  The roll factor is initially set to 9.  Note that if you set the roll factor larger than nine, the number of reports that can be displayed on the screen, only the last nine reports are displayed after each roll operation. 

The submit code determines when the budget responsibility reports are printed.  When you set the submit code to Y and press the ENTER key, a job is submitted to perform the print processing for each report.  The message Report request submitted is displayed and the request screen is redisplayed.  The print job is held for later processing.  (See the Releasing Submitted Jobs topic in the Procedures section for more information on job scheduling.) 

When you set the submit code to N and press the ENTER key, print processing is performed interactively.  As each report is processed, the message Report (report number) print in progress is displayed.  The message Print request completed is displayed when all print processing is completed. 

When a large number of reports are printed interactively, the terminal from which the print request is entered may not be available for an extended period of time.  Also, interactive computer resources may be unduly taxed by this processing. 

When all report requests are processed, end the session.  (See step 5, "End Session.") 

Cancel Request

4.   To cancel print requests before you submit the job, press F3-Exit.  All selected reports are canceled and the GLMENU is redisplayed.

End Session

5.         To end the conversation after all print requests are made and redisplay the GLMENU, press F3-Exit.