Prepare Budget Financial Statements Procedures

To print budget financial statements, perform the following procedures.

Financial statements that contain only budget amounts can be printed for all or selected reporting entities that have financial statements defined.  Budget Financial Statements may be printed in a 132- or 198-character-wide format depending on entries made in category 025.

Select Function

1.   Enter the Budget Financial Statements financial reporting option on the GLMENU to display the Budget Financial Statement Request Screen (GL860S01).

Select Processing

2.   Enter the budget year and sequence for which the financial statements will be printed, and how many copies of the reports to print.  If the budget year and sequence is not entered, reporting is done for the current budget specified on Reference File category 134, Current Budget.

Amounts on budget financial statements and regular financial statements can be rounded by selecting the rounding option on the report selection screens.  Rounding for budget financial statements, however, is not handled the same as financial statements.  In financial statements, rounding records are used so that the net income on the income statement equals the retained earnings amount on the balance sheet.  In budget financial statements, rounding records are not used.  Therefore, the sum of rounded amounts may not equal the rounded actual total amount.  Period amounts are rounded in the Budget Financial Statement Extract Program.  Then, these amounts are totaled to calculate the total year amount in the Budget Financial Statement Print program.  The total year amount equals the sum of the rounded period amounts.  Thus, the total year amounts may not equal the rounded actual total year amounts.

Default values for codes that condition the rounding of amounts to thousands and the printing of detail account amounts are displayed for each entity.  Review these codes and update any that should be changed for this print run. 

You can use the roll keys to page forward (Rollup) and backward (Rolldown) through the entities.  You can modify the displayed roll factor to scroll any number of lines with each roll operation.  The roll factor is initially set to 9.  Note that if you set the roll factor larger than nine, the number of entities that can be displayed on the screen, only the last nine entities are displayed after each roll operation. 

The submit code determines when the budget financial statements are printed.  When you set the submit code to Y and press the ENTER key, a job is submitted to perform the print processing for each entity.  The message Report request submitted is displayed and the request screen is redisplayed.  The print job is held for later processing.  (See the Releasing Submitted Jobs topic in the Procedures section for more information on job scheduling.)

When you set the submit code to N and press the ENTER key, financial statement print processing is performed interactively.  As reports for each entity are processed, the message Report (group) (company) (location) print in progress is displayed.  The message Print request completed is displayed when all print processing is completed.

When a large number of reports are printed interactively, the terminal from which the print request is entered may not be available for an extended period of time.  Also, interactive computer resources may be unduly taxed by this processing. 

When all report requests are processed, end the session.  (See step 5, "End Session.")

Select Processing

3.   Enter the budget year and sequence for which the financial statements will be printed, and how many copies of the reports to print for each entity.

Groups are displayed with the group number in the group column and blank company and location columns.  Companies are displayed with the company number in the company column and blank group and location columns.  Locations are displayed with blanks in the group column, the company number in the company column and the location number in the location column.  The combined entity is displayed with all three columns blank.  Default values for codes that condition the rounding of amounts to thousands and the printing of detail account amounts are displayed for each entity.  Review these codes and update any that should be changed for this print run.

You can use the roll keys to page forward (Rollup) and backward (Rolldown) through the entities.  You can modify the displayed roll factor to scroll any number of lines with each roll operation.  The roll factor is initially set to 9.  Note that if you set the roll factor larger than nine, the number of entities that can be displayed on the screen, only the last nine entities are displayed after each roll operation.

The submit code determines when the budget financial statement is printed.  When you set the submit code to Y and press the ENTER key, a job is submitted to perform the print processing for each entity.  The message Report request submitted is displayed and the request screen is redisplayed.  The print job is held for later processing.  (See the Releasing Submitted Jobs topic in the Procedures section for more information on job scheduling.)

When you set the submit code to N and press the ENTER key, print processing is performed interactively.  As reports for each entity are being processed, the message Report (group) (company) (location) print in request completed is displayed when all print processing is completed.

When a large number of reports are printed interactively, the terminal from which the print request is entered may not be available for an extended period of time.  Also, interactive computer resources may be unduly taxed by this processing.

When all report requests are processed, end the session.  (See step 5, "End Session.")

Cancel Request

4.   To cancel print requests before you submit the job, press F3-Exit.  All selected reports are canceled and the GLMENU is redisplayed.

End Session

5.   To end the conversation after all print requests are made and redisplay the GLMENU, press F3-Exit.