Budget Financial Reports

The Budget Financial Statement Request Selection Screen is used to identify the entities for which budget financial statements will be printed.  The budget year and sequence number are used to define the budget amounts to be listed.  If these fields are left blank, the budget values currently loaded on the Account/Center Master File are listed.  If reports will be printed for all entities, a value should be entered in the number of copies field on the top portion of the screen.  Budget reports can be printed for individual entities by specifying a number of copies value for each entity to be printed.  Default rounding and detail print options can be changed when reports are selected for printing.  The changed values for these options are in effect only for the specified print request.

Both balance sheets and income statements are prepared for each entity selected.  Center level income statements are prepared for all centers associated with a location when the location is selected for printing.

Amounts on budget financial statements and regular financial statements can be rounded by selecting the rounding option on the report selection screens.  Rounding for budget financial statements, however, is not handled the same as financial statements.  In financial statements, rounding records are used so that the net income on the income statement equals the retained earnings amount on the balance sheet.  In budget financial statements, rounding records are not used.  Therefore, the sum of rounded amounts may not equal the rounded actual total amount.  Period amounts are rounded in the Budget Financial Statement Extract Program.  Then, these amounts are totaled to calculate the total year amount in the Budget Financial Statement Print Program.  The total year amount equals the sum of the rounded period amounts.  Thus, the total year amounts may not equal the rounded actual total year amounts.