Batch Payment Entry and Application - Purpose

The Batch Payment Entry and Application program (AR125E) applies customer payments in the Data Entry file (AR125AP1).  This file contains one record for each customer payment.  The record includes instructions for whether the payment is to be applied:

·      To specific invoice(s)

·      To the oldest invoice(s)

If the payment should be applied to specific invoice(s), the program accesses AR125AP2.  This file contains one record for each invoice affected by the payment.  Each record indicates whether the payment covers the total invoiced amount (gross payment method), includes a discount for early payment (net payment method), or is a partial payment (detail payment method).

As each payment is processed, the program writes records to the work file, AR125AP.  Once all individual updates are made for a single customer payment, the master files are updated from the work file, and the Batch Payment Entry Valid Transactions and the Batch Payment Entry Error reports are printed.

AR125E Program Menu

• Purpose
• Calculations
• Files
• Reports