Considerations

Because receipts are made against transfer order line/shipment records, shrinkage quantities may be calculated for each shipment.  Shrinkage quantity may be calculated and registered:

·     At each receipt with the following steps:

- Press F20=Final Receipt

- Select lines for which the you want to record a shrinkage

- Press F5 to go the detail screen

- Press F21=End Receipt when returning to the multi-line screen.

·     At once, when the last shipment of a transfer order line is fully received by pressing F20.

The transfer order lines may be closed by the Transfer Order Receiving Program if the quantity shipped equals the quantity ordered and all shipments have been received.  A transfer order is closed by the program when all order lines are closed or canceled.  Both shipping and receiving warehouses can cancel a transfer order or order line at any time, provided that the in-transit quantity for the order or line is zero.

Shrinkage is posted to the in-transit company/warehouse associated with the combination of shipping company/warehouse, receiving company/warehouse, and FOB code defined on the Reference File (category D07) if the shipment was not invoiced.  A message is displayed to warn the receiving clerk that shrinkage will be posted.  If missing items are subsequently found, manual adjustments to the receiving warehouse inventory balance must be made.

If goods were damaged during shipment of an invoiced transfer order and the receiving warehouse wants to return these goods, then a manual credit memo must be generated in order to handle this situation.

The total shipment quantity received is divided among the requisitions associated with the order line, in requisition number sequence.  (An alternate approach is to divide the quantity received according to requisition priority code within requisition due date.)  The apportioned quantity for each requisition is posted to the Quantity Received field on the requisition record.  The status of fully filled requisition lines is automatically updated to closed.