Procedures

1.   Display the Document Master Maintenance Function Select screen.

a    From the System Application Menu, select the Bill of Documents option.

b.   Select the Document Master file maintenance option.

The Document Master Maintenance Function Select screen (BD100S01) is displayed.

2.   Add Document Master File Records.

a.   On the Document Master Maintenance Function Select screen, type the document number and document type for the new document.  (Enter T in the Document Type field if the document is stored in the Office or PS/38 word processing system; enter N if the document is not stored in the machine's word processing system.)

b.   Type 1 (Add) in the Maintenance Code field.

c.   Press ENTER.

If all fields are valid, the Document Master Maintenance Detail screen (BD100S02) is displayed.

d.   Type the descriptive data for the document and press the ENTER key.

If all fields are valid, the Function Select screen is redisplayed without the Maintenance Code field.  This allows you to continue adding records.

e.   If more documents need to be added at this time, type the next document number and document type and press ENTER.

f.    Repeat steps d. and e. until all new records have been added.

g.   If existing records need to be changed or deleted, press F10 to display the Function Select screen with the Maintenance Code field.

h.   If no additional maintenance is required, press F3 to end the conversation.

3.   Change Document Master File Records.

a.   On the Document Master Maintenance Function Select screen, type the document number for the document to be changed.

b.   Type 2 (Change) in the Maintenance Code field.

c.   Press ENTER.

If all fields are valid, the Document Master Maintenance Detail screen (BD100S02) is displayed.

d.   Change the descriptive data for the document and press the ENTER key.

If all fields are valid, the Function Select screen is redisplayed without the Maintenance Code field.  This allows you to continue changing records.

e.   If more records need to be changed at this time, type the next document number and press ENTER.

f.    Repeat steps d. and e. until all records have been changed.

g.   If records need to be added or deleted, press F10 to display the Function Select screen with the Maintenance Code field. 

h.   If no additional maintenance is required, press F3 to end the conversation.

4.   Delete Document Master File Records.

Note:    A document cannot be deleted from the Document Master File until all document structure records for it have been deleted.  Text documents cannot be deleted until the corresponding document has been deleted from the word processing system.

a.   On the Document Master Maintenance Function Select screen, type the document number for the document to be deleted.

b.   Type 3 (Delete) in the Maintenance Code field.

c.   Press ENTER.

If the record exists, the Document Master Maintenance Detail screen (BD100S02) is displayed.

d.   Confirm that you wish to delete the record by pressing the ENTER key.  To escape without deleting the record, press F3 to exit or press F10 to return to the Function Select screen.

After the record is deleted, the Function Select screen is redisplayed without the Maintenance Code field.  This allows you to continue deleting records.

e.   If more records need to be deleted at this time, type the next document number and press ENTER.

f.    Repeat steps d. and e. until all the records have been deleted.

g.   If records need to be added or changed, press F10 to display the Function Select screen with the Maintenance Code field. 

h.   If no additional maintenance is required, press F3 to end the conversation.