Purchasing

Within Purchasing, you will need to maintain two reference file categories at year end.  These two categories, 490 and 471, interrelate.  At year end, the data in category 490 needs to be rolled into 471, as is explained below.

1.   Category 490 - Purchasing Period Calendar

This category is used for reporting Purchasing statistics by period.  It needs to be manually updated at year end.  Update this after doing the Purchasing statistics update for the final period of the year that has been processed, which is done from the History and Statistics option on the Purchasing Control Menu.  The information in category 490 needs to then be rolled into the Last Year Purchasing Calendar (category 471), and new data for the year that is beginning needs to be entered in category 490.

2.   Category 471 - Last Year Purchasing Calendar

This category displays the Purchasing calendar from the previous year.  As noted for category 490, the information in 490 from the year ending needs to be moved into this category at the same time that 490 is updated for the new year.