WILLIAMS GENERAL LEDGER 2/27/95
DSP01 TRANSACTION INQUIRY STATISTICAL
Company/Location 001 BRV
Account 1220 COMMON STOCK
Center
Period/Year (From/To) 1 1995 2 1995 EA EACH
Sequence Code A
Pd Yr Beginning Balance Total Increases Total Decreases Ending Balance
AC .00 50,005.00 15,000.00 35,005.00 +
S Pd Yr Journal Journal Type UM Increase Decrease
Jrn Description Ref1 Ref2 Doc/Pay Tp/No Vend/Cust BkC
12 1995 JE0397 5.00
12 1995 JE0398 15,000.00
12 1995 JE0399 50,000.00
F2=Command F3=Exit F4=Prompt F6=Fold/Truncate
F7=Previous Rec F8=Next Rec F15=Print
This screen displays statistical transactions based on the criteria specified on the Function Select screen. There are two subfiles on the screen. The first displays the transaction totals by period. The second displays the individual transactions.
COMPANY
Display only. This field displays the company that the transactions are from.
LOCATION
Display only. This field displays the location within the company that the transactions are from.
ACCOUNT
Optional. This field displays the account to which the transaction belongs. You may view transactions for another account by typing over the account displayed and pressing the Enter key.
CENTER
Optional. This field displays the center to which the transaction belongs. You may view transactions for another center by typing over the center displayed and pressing the Enter key.
FROM FISCAL PERIOD
Display only. This field displays the first fiscal period for which transactions were requested. This date defaults from the Transaction Inquiry Function Select screen (GL170S01); however, you may view transactions for another period by typing over the period displayed and pressing the Enter key.
FROM FISCAL YEAR
Display only. This field displays the first fiscal year for which transactions were requested. The year defaults from the Transaction Inquiry Function Select screen (GL170S01); however, you may view transactions for another year by typing over the year displayed and pressing the Enter key.
TO FISCAL PERIOD
Display only. This field displays the last fiscal period for which transactions were requested. The date defaults from the Transaction Inquiry Function Select screen (GL170S01); however, you may view transactions for another period by typing over the period displayed and pressing the Enter key.
TO FISCAL YEAR
Display only. This field displays the last fiscal year for which transactions were requested. The year defaults from the Transaction Inquiry Function Select screen (GL170S01); however, you may view transactions for another year by typing over the year displayed and pressing the Enter key.
SEQUENCE CODE
Display only. This field displays the sequence in which the Account/Center Master File was read. The sequence will determine which account/center you view after pressing either F5 or F6. Account sequence is indicated by a 'A', center sequence is indicated by a 'C'.
FISCAL PERIOD
Display only. This field displays the fiscal period for which transaction totals are displayed. A period of 'AC' indicates that the totals are accumulated for all of the periods.
FISCAL YEAR
Display only. This field displays the fiscal year for which the transaction totals are displayed.
BEGINNING BALANCE
Display only. This field displays the balance in the Account/Center Master File at the time of the from period. If the account is a balance sheet account, the beginning balance is the ending balance of the previous period. If the account is an income statement account, the beginning balance is the sum of the ending balances of each period since the first period of the fiscal year.
TOTAL INCREASES
Display only. This field displays the total of all increases in quantity during the date range for which transactions are requested.
TOTAL DECREASES
Display only. This field displays the total of all decreases in quantity during the date range for which transactions are requested.
ENDING BALANCE
Display only. This field displays the balance at the end of the period. This figure is calculated by adding the beginning balance to the total increases, and subtracting total decreases.
SELECT
Display only. This field is used to view the originating document of a specific transaction. Enter an 'X' to select a transaction. More than one transaction may be selected at a time. If the transaction did not originate from the Accounts Payable or Accounts Receivable subsystem, you will not be able to select it. If the selected transaction was passed in summary to the general ledger, all subsystem documents related to the selected transaction will be displayed. If the selected transaction was passed in detail to the general ledger, the originating document will be displayed.
FISCAL PERIOD
Display only. This field displays the fiscal period during which the transaction occurred.
FISCAL YEAR
Display only. This field displays the fiscal year during which the transaction occurred.
JOURNAL NUMBER
Display only. This field displays the journal number of the journal that the transaction belongs to.
JOURNAL TYPE
Display only. This field displays the journal type of the journal that the transaction belongs to.
UNIT OF MEASURE
Display only. This field displays the unit of measure that the transaction quantity is expressed in.
INCREASE
Display only. This field displays the increase in quantity for the transaction. If the transaction has a decrease in quantity, this field will be blank.
DECREASE
Display only. This field displays the decrease in quantity for the transaction. If the transaction has an increase in quantity, this field will be blank.
JOURNAL DESCRIPTION
This field displays descriptive information about the journal in which the transaction occurs.
MAJOR REFERENCE
Display only. This field displays reference information about a transaction.
MINOR REFERENCE
Display only. This field displays reference information about a transaction.
COMMAND KEYS
F2 - Display a window where a fast path option or mnemonic can be entered. Fast path allows the next menu selection to be made directly from this screen. When the window is displayed, pressing F3 will remove it.
F3 - Exit program without processing the entered data.
F4 - Display a list of values for the field where the cursor is positioned. If you select one of the items from the list, it will be returned to the application screen.
F6 - Used to alternate between one-line and multi-line display formats.
F7 - Used to display the previous record on a file. When you are reviewing a title file, for example, pressing this command key will retrieve the previous record line item on the file. The new account and center displayed will depend on whether you specified that the data should be in account sequence or center sequence.
F8 - Used to display the next record on a file. When you are reviewing a title file, for example, pressing this command key will retrieve the next record on the file. The new account and center displayed will depend on whether you specified that the data should be in account sequence or center sequence.
F15 - Used to prepare a listing of the transactions for the displayed account/center.
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