WILLIAMS GENERAL LEDGER 2/27/95
DSP01 PRIOR PERIOD ADJUSTMENT VALIDATION DETAIL
ENTER
Company/Location 001 BRU Control Actual
Journal WN0000 Trans 2
Period/Year 2 95 Debit 100.00
Currency Code BEF Credit
Roll 4 Qty
Account Center Transaction Amt Jrn Description Ref1 Ref2 S
Transaction Qty UM
210 100.00 X
.00
100 100.00-
.00
.00
.00
.00
.00 +
F4=Prompt F9=Header F11=Recap F13=Cnl/Dlt Jrnl
F19=Base Amount F22=End Jrnl
The journal entry detail screen allows the entry of the detail transactions for the journal specified on the previous header screen. The detail screen contains the account/center to be posted to, the debit or credit amount, the statistical quantity, unit of measure, reference fields, and control information carried over from the header.
Journal detail lines may be added, modified and deleted and new blank lines may be displayed by hitting the Roll Up key. A journal must be ended before another journal can be initiated or reviewed. In review any lines existing on the journal transaction file are displayed.
After initial entry to this screen, two additional screens can be displayed -- the recap screen and the base amounts screen (if in a multiple currency environment).
COMPANY/LOCATION
Display only. The company/location entered on the header screen; this journal will be posted on the books of this company/location.
JOURNAL
Display only. The journal number specified on the header screen.
CONTROL ITEM COUNT
Display only. The total number of transactions to be entered for the journal (as specified on the header). It is compared to the actual item count to ensure that all transactions were entered correctly. The journal cannot be posted unless the two numbers are identical.
ACTUAL ITEM COUNT
Display only. The total number of transactions that have been entered for the journal. It is compared to the control item count to ensure that all transactions were entered correctly. The journal cannot be posted unless the two numbers are identical.
PERIOD/YEAR
Display only. Identifies the fiscal period/year to which this journal will be posted.
CONTROL DEBIT AMOUNT
Display only. The total debit amount that should be entered for the journal (as specified on the header). It is compared against the actual debit amount to ensure that all transactions were entered correctly. The journal cannot be posted unless the two numbers are identical.
ACTUAL DEBIT AMOUNT
Display only. The total of all debit amounts entered for the journal. It is compared to the control debit amount to ensure that all transactions were entered correctly. The journal cannot be posted unless the two numbers are identical.
CURRENCY CODE
Display only. Indicates the currency of the financial amounts for this journal.
ACTUAL CREDIT AMOUNT
Display only. The system-calculated total of all credit amounts entered for the journal. It is compared to the actual debit amount to ensure that the journal is in balance.
ROLL
Optional. The number of new lines that are displayed when the Roll Up or Roll Down key is pressed. Because 4 lines can be displayed at a time, the default value is 4. However, any number greater than zero can be entered.
CONTROL QUANTITY
Display only. The control total of the statistical quantities for this journal, entered on the header. It is compared to the actual statistical quantities entered for this journal to ensure that all transactions were entered correctly. The journal cannot be posted unless these numbers are identical.
ACTUAL QUANTITY
Display only. The total of all statistical quantities entered for the journal. It is compared to the control quantity to ensure that all transactions were entered correctly. The journal cannot be posted unless these numbers are identical.
ACCOUNT/CENTER
Required. The General Ledger account/center to which this transaction will be posted. Account is always required, center is optional, based upon your chart of accounts. The account/center must have an active status. In a multi-currency environment, the account/center must be defined to accept transactions in the currency of this journal.
TRANSACTION AMOUNT
Required. Enter the debit or credit transaction amount. A credit is indicated with a minus sign following the amount.
JOURNAL DESCRIPTION
Optional. Defaults to the description entered on the header screen, unless overridden.
REF 1/REF 2
Optional. These fields may be used to enter specific information about a journal transaction. Reference 1 and Reference 2 fields are used as the criteria for project accounting reporting.
SELECT
Optional. Enter an 'X' in this field if you want to write comments about the transaction. After you enter all required information on this screen and press they Enter key, the Journal Comments Maintenance screen (GL060S01) will be displayed. If comments already exist for this journal, they will be displayed. You may maintain comments on the Journal Comments Maintenance screen (GL060S01).
TRANSACTION QUANTITY
Optional. Enter statistical information to be posted to the account stated in the specified unit of measure.
UNIT OF MEASURE
Optional. The unit of measure in which the statistical quantity is expressed. If this unit of measure is not the same as the unit of measure defined on the statistical account master, a conversion record must be defined on Reference File category 006.
COMMAND KEYS
F4 - Display a list of values for the field where the cursor is positioned. If you select one of the items from the list, it will be returned to the application screen.
F5 - Get the last closed journal from the Journal Transaction File and display the header. The Journal Transaction File contains journals closed in error. (Displayed in review mode only).
F6 - Get the next closed journal from the Journal Transaction File and display the header. The Journal Transaction File contains journals closed in error. (Displayed in review mode only).
F7 - Display the header screen. After reviewing the header, you can return to the detail screen by pressing Enter.
F10 - Exit the current journal transaction and display a blank header screen. The blank header screen is displayed only for users with authority to enter and update journals.
F11 - Display the recap screen, which lists detail information for the journal in a columnar debit/credit format. From the recap screen, you can return to this screen by pressing Enter.
F13 - Cancel (in enter mode) or delete (in review mode) the displayed journal. If you enter comments for the journal, they will also be deleted.
F19 - Display the Base Amount Information Window. This window displays the financial amounts entered on the screen, converted to the base currency for the corresponding account/center. The account description is also displayed.
F20 - Display the search screen, which shows all recurring and standing journals. These can be selected and maintained. (Displayed in enter mode with update and inquiry authority or in review mode).
F22 - Update the Valid Transaction File with the detail records for the journal. Update the Valid Header File with the corresponding header information.
F23 - Close the journal with errors. Both header and line records are placed on the Journal Transaction File. If you are in enter mode, a blank header screen will be displayed. If you are in review mode, the next journal in error will be displayed.
F24 - Display additional command keys available from this screen.
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