WILLIAMS GENERAL LEDGER 6/12/96
DSP01 JOURNAL VALIDATION SEARCH
REVIEW
Company/Location
Journal
Period
Year Roll 10
Co Loc Journal Pd Yr Batch Debit Control Quantity Control Sts Err Cur
001 BRU NG517K 5 96 100.00 .00 C A USD
001 BRU NG517L 5 96 200.00 .00 C A USD
001 BRU NG517M 5 96 400.00 .00 C A USD
001 BRU NG517N 5 96 250.00 .00 C A USD
001 BRU NG517O 5 96 10.00 .00 C A USD
001 BRU NG517P 5 96 200.00 .00 C A USD
001 BRU NG517Q 5 96 300.00 .00 C A USD
001 BRU NG517R 5 96 50.00 .00 C A USD
001 BRU N517A 5 96 100.00 .00 C A USD
001 WAS NG517Y 5 96 100.00 .00 C A USD
F2=Command F3=Exit F4=Prompt F10=Function Select
The search screen displays the journals on the journal transaction files which are journals closed in error from previous conversations or are awaiting approval. These can be paged through by use of the Roll Up and Roll Down keys or selected by entering the company, location, journal number, fiscal period and fiscal year. Only those which have a status of closed can be selected and if one is selected that is not closed, then the file is processed until the next closed journal is found. When a journal has been selected it is displayed on the header screen in review mode for update. Also the select function key on this screen will allow the initiation of a new journal conversation in enter mode.
The information displayed includes the journal company, location, journal number, fiscal period, fiscal year, batch number, debit amount, debit quantity, status, error code, and currency code.
COMPANY/LOCATION
Optional. The company/location of the journal you wish to review. If you press Enter without specifying a journal, the first journal will be displayed.
JOURNAL
Optional. The number of the journal you wish to review. If you press Enter without specifying a journal, the first journal will be displayed.
PERIOD
Optional. The fiscal period for the journal you wish to review. If you press Enter without specifying a journal, the first journal will be displayed.
YEAR
Optional. The fiscal year for the journal you wish to review. If you press Enter without specifying a journal, the first journal will be displayed.
ROLL
Optional. The number of new lines that will be displayed when the Roll Up or Roll Down key is pressed. Because 10 journals can be displayed at a time, the default value is 10. However, any number greater than zero can be entered.
COMPANY/LOCATION
Display only. The company/location on whose books this journal will be posted.
JOURNAL
Display only. The identifying number/name for this journal.
PERIOD/YEAR
Display only. The fiscal period and year in which this journal will be posted.
BATCH NUMBER
Display only. Descriptive field used to group journals for posting.
DEBIT CONTROL AMOUNT
Display only. The total debit amount for this journal, used as a control total to compare with actual debit amounts entered.
QUANTITY CONTROL
Display only. The total statistical quantity for this journal, used as a control total to compare with the actual quantities entered.
STATUS
Display only. The status of a journal may be closed, new or open. Closed means that the journal has been closed in error and is available for maintenance. New means the journal is currently being entered for the first time, and is unavailable for update or inquiry. Open means that another conversation is accessing a closed journal, so it is also not available for update or inquiry.
ERROR CODE
Display only. Code indicating whether the journal is in error (E) or awaiting approval (A).
CURRENCY CODE
Display only. The currency of the journal.
COMMAND KEYS
F2 - Display a window where a fast path option or mnemonic can be entered. Fast path allows the next menu selection to be made directly from this screen. When the window is displayed, pressing F3-Exit will remove it.
F3 - Exit the program and return to the menu.
F4 - Display a list of values for the field where the cursor is positioned. If you select one of the items from the list, it will be returned to the application screen.
F10 - Close the current journal transaction and display a blank header screen (so the next journal can be specified). No files are updated. (Displayed in review mode with enter, inquire authority).
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