WILLIAMS GENERAL LEDGER 2/27/95
DSP01 JOURNAL VALIDATION DETAIL
REVIEW
Company/Location 001 BRU Control Actual
Journal WN0000 Trans 2 2
Period/Year 10 1994 Qty 50.00 0.00
Roll 4 Qty
Account Center Transaction Qty UM Journal Description Ref1 Ref2
7010101 50.00- EA MANUAL ENTRY
7010103 50.00 .00 EA MANUAL ENTRY
+
F4=Prompt F9=Header F13=Cnl/Dlt Jrnl F18=Accept f/Apprv
F22=Accept Journal F23=Accept w/ Error
The journal entry statistical detail screen allows the entry of statistical transactions for the journal specified on the previous header screen. This detail screen is displayed only if the statistics only flag on the header was set to yes.
Journal detail lines may be added, modified and deleted and new blank lines may be displayed by hitting the roll up key. A journal must be ended before another journal can be initiated or reviewed. In review any lines existing on the journal transaction file are displayed.
COMPANY/LOCATION
Display only. The company/location entered on the header screen; this journal will be posted on the books of this company/location.
JOURNAL
Display only. The journal number specified on the header screen.
CONTROL ITEM COUNT
Display only. The number of transactions that should be entered for this journal (as specified on the header screen). You should compare this number with the actual item count, which is the number of transactions that have actually been entered so far.
ACTUAL ITEM COUNT
Display only. The total number of transactions entered for the journal. The total is calculated by the system. You should compare it to the control item count (which was entered on the header screen) to ensure that all transactions have been entered.
PERIOD/YEAR
Display only. Identifies the fiscal period/year to which this journal will be posted.
CONTROL QUANTITY
Display only. The total quantity that should be entered for this journal (as specified on the header). It should be compared to the actual quantity, which is the total of all statistical quantities entered so far for the journal. Any difference indicates a data entry error.
ACTUAL QUANTITY
Display only. The total of all statistical quantities entered for the journal. This value is calculated by the system. You should compare it to the control quantity, which represents the total quantity that should be entered. Any difference indicates a data entry error.
ROLL
Optional. Indicates the number of new transaction lines that will be displayed when the Roll Up or Roll Down key is pressed. Because 8 transactions can be displayed at a time, the default value is 8. However, any number greater than zero can be entered.
ACCOUNT/CENTER
Required. The General Ledger account/center to which this transaction will be posted. Account is always required, center is optional, based upon your chart of accounts. The account/center must have an active status.
TRANSACTION QUANTITY
Required. Enter the quantity to be posted to the statistical account/center in the specified unit of measure.
UNIT OF MEASURE
Required. Enter the unit of measure in which the statistical quantity is expressed. If this unit of measure is not the same as the unit of measure defined for the statistical account, a conversion record must be defined on Reference File category 006.
JOURNAL DESCRIPTION
Optional. Defaults to the description entered on the header screen, unless overridden.
REF 1/REF 2
Optional. These fields may be used to enter specific information about a journal transaction. Reference 1 and Reference 2 fields are used as the criteria for project accounting reporting.
COMMAND KEYS
F4 - Display a list of values for the field where the cursor is positioned. If you select one of the items from the list, it will be returned to the application screen.
F9 - Display the header screen. From the header screen, you can return to the detail screen by pressing Enter. Any information entered on this screen is retained until the journal is ended or canceled.
F13 - Cancel (in enter mode) or delete (in review mode) the displayed journal.
F18 - Accept the journal and submit it for approval. If the journal has errors, it will not be accepted. If the journal is valid, both the header and line records are placed on the Journal Transaction File.
F22 - Update the Valid Transaction File with the detailed lines entered on this screen. Update the Valid Header File with the corresponding header information.
F23 - Close a journal with errors. The header and line records are placed on the Journal Transaction File (GL010AL). If you are in enter mode, a blank header screen will be displayed (allowing you to specify another journal). If you are in review mode, the next journal in error will be displayed.
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