WILLIAMS GENERAL LEDGER 11/06/92
DSP01 DRILL DOWN INQUIRY SELECT
Company/Location 001 BEL
Period/Year
Fin or Stat
Sequence Code A
Account/Center Template *1
From Account/Center
To Account/Center
Account Type
Account Class
Statement Code
Responsibility Code
F2=Command F3=Exit F4=Prompt
This online inquiry program allows you to inquire into the chart of accounts based on various selective criteria. Each listed account may then be selected so that all transactions for that account are displayed. In turn, the transactions may be selected and also the originating journals.
If the selected journal is from Accounts Receivable or Accounts Payable and the transaction was posted in detail, the originating document will be displayed. If the transaction was posted in summary, all journals for that account will be displayed. A journal may be selected and the original document will be displayed.
COMPANY/LOCATION
Required. Enter the company and location for which you want accounts to be displayed.
PERIOD/YEAR
Optional. Enter the month and year for which you want account balances to be displayed.
FINANCIAL OR STATISTICAL
Optional. This field determines whether financial (amount) or statistical (quantity) data will be displayed for the selection criteria. Valid values are 'F' and 'S'.
SEQUENCE CODE
Optional. This field determines whether the Account/Center Master File will be read in account order or center order. Valid values are 'A' and 'C'. The default is 'A'.
ACCOUNT/CENTER TEMPLATE
Optional. Used to search for account/centers. When the detail screen is displayed, it will contain only accounts and centers that match the characters entered in these fields. The left field is for the account number, the right for the center. You can enter letters, numbers, or asterisks (*) in the fields. An asterisk acts as a 'wild card'. For example:
o If you enter 1, all accounts beginning with 1 will be displayed.
o If you enter *1, all accounts where the second character is 1 will be displayed.
o If you enter **1, all accounts where the third character is 1 will be displayed.
o If you enter *1*1, all accounts where the second and fourth characters are 1 will be displayed.
FROM ACCOUNT/CENTER
Optional. This field specifies the first account and center of the range that will be displayed on the Drill Down Inquiry Detail screen (GL180S02).
TO ACCOUNT/CENTER
Optional. This field specifies the last account and center of the range that will be displayed on the Drill Down Inquiry Detail screen (GL180S02).
ACCOUNT TYPE
Optional. This field is used to restrict the records displayed to a specific account type. Valid values are:
1 - Assets
2 - Liabilities and net worth accounts
3 - Year-to-date retained earnings
4 - Revenues
5 - Expenses
6 - Suspense
ACCOUNT CLASS
Optional. If entered, only accounts for the selected account class will be displayed. If entered, the account class must exist on Reference File category 340.
STATEMENT CODE
Optional. The statement code is used as a sequential line reference for each financial statement line. If entered, this is used as additional selection criteria when accessing a line description record.
MAJOR RESPONSIBILITY CODE
Optional. The major responsibility code identifies the higher-level responsibility area to which one or more lower-level responsibility areas report. Valid responsibility codes are found on the Reference File. If this field is entered, it is used as additional selection criteria when displaying account balances.
REPORTING CLASS
Optional. You may enter a valid reporting class in this field that will be used to select accounts for inquiry.
This field is only displayed if the Management Account Reporting option is set to yes (Y) on Reference File category 133. Valid reporting classes are:
C - Common
F - Fiscal
M - Management
COMMAND KEYS
F2 - Display a window where a fast path option or mnemonic can be entered. Fast path allows the next menu selection to be made directly from this screen. When the window is displayed, pressing F3 will remove it.
F3 - Exit program without processing the entered data.
F4 - Display a list of values for the field where the cursor is positioned. If you select one of the items from the list, it will be returned to the application screen.
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