WILLIAMS GENERAL LEDGER 12/22/92
DSP01 CROSS-CURRENCY JOURNAL ENTRY HEADER
Company/Location 001 BEL
Journal GL0035
Period/Year 12 1992
Date 122292
Batch Number
Book Code GL Reporting Class C
Reversal Code Comments N
Ref1/Ref2 Jrn Description
Currency Code USD
Debit Credit Difference
Trans
Foreign .00 .00
Base .00 .00 .00
F4=Prompt F11=Recap F13=Cnl/Dlt Jrnl F22=End Jrnl
This conversation is used to enter journals that have transactions in different currencies. It will display the transactions in both base and foreign amount, along with the exchange rate. The main use of this conversation is to clear out account balances where the foreign amount has a zero balance and the base amount is non-zero. This can happen when foreign account balances are cleared at exchange rates that are different than when the account balance was accumulated.
The Cross-Currency Journal Entry screen allows for entry of common, header-level information. Subsequent detail screens allow for entry of transaction amounts in different currencies. This information will appear on the header screen in base and foreign currency amounts.
COMPANY/LOCATION
Required. The combination of company and location fields defines a legal entity to the system. Company/location indicates a 'set of books' in the overall financial structure. The journals will be posted to the books of the company/location identified here.
JOURNAL
Required (Display only in review mode). The journal number may be manually entered, assigned by the system or assigned by the system with manual override permitted. If you are using ‘manual’ or ‘both’ journal numbering (defined on Reference File category 132), then you may enter a journal number in this field. Press F4 to display a window of unused numbers. Select an unused number from this window and press Enter. If you are using ‘both’ and the journal number is left blank, then it will be assigned automatically. If you are using automatic journaling, then this field must be left blank. The next available journal number for automatically assigned numbers is controlled through Reference File category 136.
PERIOD/YEAR
Required. Identifies the fiscal period/year to which this journal will be posted. It cannot be less than the current period/year defined on Reference File category 106.
DATE
Required. This date reflects the date the journal is entered. It can be entered in MMDDYY, DDMMYY, or YYMMDD format, as defined for the system in Reference File category 049.
BATCH NUMBER
Optional. If entered, this batch number will be used to sequence journal transaction edit list reports, to accommodate manual batch control procedures.
REPORTING CLASS
Required if management accounts are used. Enter the management reporting class to be assigned to the journal. Only transactions of this reporting class can be made to the journal. Valid values are:
C - Common
F - Fiscal
M - Management This field is only displayed if the Use Management Accounts flag on Reference File category 133 is set to yes (Y).
BOOK CODE
May be optional or required depending on specific company/location. For system assigned journal numbers, if the bookcode is required it will be used to make up the journal number. If not required, the default bookcode for the company/location is used. The book code will be validated against Reference File category 136 for the entered company/location for whichever journal numbering method was taken. This field is protected in header review mode.
REVERSAL CODE
Optional. Enter 'R' if you want the system to automatically create reversing entries for this journal in the next period. Leave this field blank if this journal should not be reversed in the next period.
COMMENTS
Optional. Valid values are Y (yes) and N (no). To add comments about the journal header, enter a Y in this field. After you enter all required information on this screen and press Enter, the Journal Comments Maintenance screen (GL060S01) will be displayed. If you enter a Y and comments already exist for the journal, they will be displayed after you press the Enter key. You may maintain these comments from the Journal Comments Maintenance screen (GL060S01). If you enter a N in the Comments field and press the Enter key, the Detail screen (GL011S02) will be displayed, provided there were no errors on the Header screen.
REF 1/ REF 2
Optional. This field may be used to enter user-specific information about a journal transaction. Reference 1 and Reference 2 fields are used as the criteria for project accounting reporting.
JOURNAL DESCRIPTION
Optional. This field is used to enter any additional information about a journal transaction. This description is automatically duplicated on all transactions for this journal, although each transaction description can be changed, as desired.
CURRENCY CODE
Required. Enter either a valid currency code from the Currency Master File, or enter 999. 999 allows for your transactions to be entered in different currency codes. All other currency codes must exist on the Currency Master File (CF240M).
CONTROL ITEM COUNT
Displayed only in review mode. The number of transactions that have been entered for this journal. It is calculated by the system.
FOREIGN DEBIT
Displayed only in review mode. The total of all debit amounts entered for this journal, expressed in the foreign currency. It is calculated by the system.
FOREIGN CREDIT
Displayed only in review mode. The total of all credit transactions that have been entered in the journal, expressed in the foreign currency. It is calculated by the system.
BASE DEBIT
Displayed only in review mode. The total of all debit transactions entered for the journal, expressed in the base currency. It is calculated by the system.
BASE CREDIT
Displayed only in review mode. The total of all credit transactions entered for the journal, expressed in the base currency. It is calculated by the system.
BASE DIFFERENCE
Displayed only in review mode. Displays the difference between the credit and debit transaction amounts in the base currency. This number must be zero for processing to occur.
COMMAND KEYS
F4 - Display a list of values for the field where the cursor is positioned. If you select one of the items from the list, it will be returned to the application screen.
F11 - Display the recap screen, which lists transactions in columnar debit/credit format. This option is only available for journals that financial transactions.
F13 - Cancel (in enter mode) or delete (in review mode) the displayed journal. If you enter comments for this journal, they will also be deleted.
F22 - Update the Valid Transaction File with the detail records for the journal. Update the Valid Header File with the corresponding header information. Note that you can only end the journal when the debit and credit amounts are equal.
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