Post General Ledger Procedures

To post to the general ledger and update the Account/Center Master File with current period transactions, perform the following procedures.  Five posting options are available: 

·     Demand Post.  Used to post the current period transactions not previously posted.  Demand posting prepares the Account/Center Master File account balances for inquiry and preliminary reporting.  It must be performed before any quick posts can be performed for a period.  Demand posting can be performed any number of times during the period because it does not close the fiscal period for the location being processed.  Because it takes longer than a quick post, however, you may wish to perform a demand post once for the period, then perform quick posts as necessary.

·     Quick Post.  Used to post current period transactions not previously posted.  It is similar to a demand post.  However, a quick post does not process all account/centers.  Instead, it only processes the accounts that have unposted activity.  As a result, quick posting generally takes less time than demand posting.  Note, however, that quick posting does not set up the Account/Center Master File account balances for the new period.  As a result, you must perform a demand post for a period before you can perform a quick post.

·     Final Post.  Used to post the current period transactions not previously posted by demand posting.  Final posting can be performed only once each fiscal period because it closes the fiscal period for the location being processed. 

·     List.  Used to illustrate what the Financial General Ledger Report and Statistical General Ledger Report would contain if current period transactions for a location were demand or final posted.  This option is used to detect transaction errors before actual posting.  These reports can be prepared any number of times during a fiscal period.

·     Quick List.  Similar to the List option.  Quick list is also used to illustrate what the reports would contain if unposted transactions were posted.  However, it does not process all account/centers.  Instead, it only processes account/centers that have unposted transactions.  These reports can be prepared any number of times during a fiscal period.

Posting can be selected for all locations, all locations within a company, or individual locations.  The user should be aware that if only selected company-locations are demand or final posted, printed company and combined financial statement reports may contain inconsistent data.

The Financial General Ledger Report and the Statistical General Ledger Report can be produced listing all current period transactions or only those current period transactions that have not been demand posted before for the current period.  Listing only those transactions that are actually posted during a posting run may be a good way of reducing the number of report pages printed for posting runs where only a limited number of period-end adjustment transactions are processed.  The Pprint Ppreviously Pposted Ttransaction flag on the General Ledger Post Request Selection screen is s option on the Reference File processing options record (category P01) for each location is used in conjunction with the processing options record specified on Reference File category P01 to determine the printing of transactions on the general ledger reports. 

Select Function

1.   Select the Post option on the GLMENU screen to display the General Ledger Post Request Screen (GL200S1A01).

Select Processing for all Entities

2.   Enter the report date to be printed on the Financial General Ledger Report and Statistical General Ledger Report, enter the desired posting option in the process all field and press the ENTER key.  The message Post request submitted is displayed.  A job to perform the posting for each location to be posted is submitted, and the GLMENU screen is redisplayed.

Select Processing for Selected Companies

3.   Enter the report date to be printed on the Financial General Ledger Report and Statistical General Ledger Report and enter the desired posting option in the option field next to all companies to be processed.  (Companies are displayed with the company number in the company column and a blank location column.

You can use the roll keys to page forward (Rollup) and backward (Rolldown) through the entities.  You can modify the displayed roll factor to scroll any number of lines with each roll operation.  The roll factor is initially set to 10.  Note that if you set the roll factor larger than 10, the number of entities that can be displayed on the screen, only the last 10 entities are displayed after each roll operation. 

After you identify all companies to be processed, press the ENTER key.  The message Post request submitted is displayed.  A job to perform the posting for each location to be posted is submitted, and the GLMENU is redisplayed.

Select Processing for Selected Companies

4.   Enter the report date to be printed on the Financial General Ledger Report and Statistical General Ledger Report and enter the desired posting option in the option field next to all locations to be processed.  Locations are displayed with the company number in the company column and the location number in the location column.

You can use the roll keys to page forward (Rollup) and backward (Rolldown) through the entities.  You can modify the displayed roll factor to scroll any number of lines with each roll operation.  The roll factor is initially set to 10.  Note that if you set the roll factor larger than 10, the number of entities that can be displayed on the screen, only the last 10 entities are displayed after each roll operation. 

After you identify all locations to be processed press the ENTER key.  The message Post request submitted is displayed.  A job to perform the posting for each location is submitted, and the GLMENU is redisplayed.

Cancel Request

5.   To cancel the post request before submitting the job, press F3-Exit.  Selected options are canceled and the GLMENU is redisplayed.