Prepare Account/Center Reports

To prepare Account/Center Master File reports, perform the following procedures.  The Account/Center Master File Listing, Chart of Accounts by Account, Chart of Accounts by Center and Inactive Account/Center Listing can be printed for all or selected locations.

Additional information relevant to the following procedures should be reviewed before selecting this function for the first time.  Refer to the appropriate sections for screen and command key descriptions, processing considerations, error messages, and report examples.

Select Report Selection Screen

1.   Enter the Account Master Reports master file reporting option on the GLMENU to display the Account/Center Master File Report Request Screen (GL710S01).

Select Reports

2.   In the field next to each report description enter how many copies of each report to print.  You can request multiple reports at one time.

Enter the range parameters to define which Account/Center Master File records to list.  Note that a range of accounts can only be specified for the Account/Center Master File List and the Inactive Account/Center List.

To request master records for a specific location, enter the company and location fields.  If you leave the company/location fields blank, master records for all locations are listed.  Enter the account/center ranges to request reports that include specific master records.  Leave these fields blank to list all master records.

Define the sequence in which to print the reports and whether to list financial, statistical, or both types of master records.

Note that the report parameters apply to all reports requested.  If reports have different report parameters, you should make separate requests.

The submit code determines when the Account/Center Master File reports will be printed.  When you set the submit code to Y and the Enter key, a job is submitted to perform the printed processing.  The message "Report request submitted" is displayed and the request screen is redisplayed.  The print job is held for later processing.  (See the Releasing Submitted Jobs topic for more information on job scheduling.)

When you set the submit code to N and press the Enter key, master file print processing is performed interactively.  As reports are processed the message Report (report number) print in progress is displayed.  The message "Print request completed" is displayed when all print processing is completed.

When a large number of reports are printed interactively, the terminal from which the print request is entered may not be available for an extended period of time.  Also, interactive computer resources may be unduly taxed by this processing.

When all report requests are processed, end the session.  (See step 4, End Session.)

Cancel Request

3.   To cancel the print request before you submit the job, press the Exit key (F3).  Displayed master file report requests and parameters are not processed, and the GLMENU is redisplayed.

End Session

4.         To end the conversation and redisplay the GLMENU, press the Exit key (F3).