Process Actual Allocations

To allocate actual amounts perform the following procedures.  Allocation processing can be performed for an individual allocation or for all allocations within an allocation cycle.  If allocation processing is performed in multiple passes, and subsequent allocations are based on the allocation or allocation cycle currently being selected, perform the subsequent allocations only after you verify the allocation reports for the current processing run and demand post the resulting allocation journals to the Account/Center Master File.

Select

1.   Enter the Distribute Actual Allocations allocation processing option on the GLMENU to display the Budget Allocation Distribution Request Screen (GL810S01).

Select Allocation

2.   Enter either the allocation cycle number or the allocation number to be processed.  When you enter an allocation cycle number, all actual allocations assigned that cycle number are selected for processing.

The submit code determines when the allocation processing will be performed.  When you set the submit code to Y and press the ENTER key, a job is submitted to perform the allocation processing. The message Distribution request submitted is displayed.  The allocation processing job is held for later processing.  (See the Releasing Submitted Jobs topic in the Procedures section for more information on job scheduling.)

When you set the submit code to N and press the ENTER key, allocation processing is performed interactively.  While allocation processing is performed, either the message Distribution (allocation number) in progress or Distribution for cycle (allocation cycle) in progress is displayed.  The message Distribution request completed is displayed when all allocation processing is completed.

When a large number of allocation steps are performed interactively, the terminal from which the processing request is entered may not be available for an extended period of time.  Also, interactive computer resources may be unduly taxed by this processing.

You can continue to process actual allocations on the request screen.  When all allocation requests are made, end the session.  (See step 4, "End Session.")

Cancel Request

3.   To cancel allocation requests before you submit the job, press F3-Exit.  All entered allocation cycles or allocation numbers are canceled, and the GLMENU is redisplayed.

End Session

4.   To end the session and redisplay the GLMENU, press F3-Exit.