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WRITE-OFF/CHARGEBACK RSN
Function Select
RF350S01 - Function Select
WILLIAMS COMMON FEATURES 2/27/93
DSP01 REFERENCE FILE CATEGORY 350 FUNCTION SELECT
Category Name WRITE-OFF/CHARGEBACK RSN
REASON CODE
Category Key C2
XX
Request Code 1
1 - Add
2 - Change
3 - Delete
4 - Inquire
F2=Command F3=Exit F7=End Category F8=Display List
F9=Inquiry
You may specify a two-byte reason code and the type of maintenance you wish to perform on this screen. The reason code is associated with a write-off/chargeback transaction in the Payment Entry and Application conversation in Accounts Receivable.
CATEGORY KEY - REASON CODE
Required. Enter the two-byte reason code that you wish to maintain.
REQUEST CODE
Required. Enter the type of maintenance you wish to perform on the reason code.
Detail
RF350S02 - Detail
WILLIAMS COMMON FEATURES 6/01/95
DSP01 REFERENCE FILE CATEGORY 350 INQUIRE
Category Name WRITE-OFF/CHARGEBACK RSN
REASON CODE
Category Key CB
REASON CODE TYPE AUTOMATIC CREATION
Data C Y
X Y
REASON CODE DESCRIPTION PAYMENT TERMS
Data CHGBACK - OI P1
TTTTTTTTTTTTTTTTTTTT XX
VAT ADJUSTMENT DB MEMO CR MEMO
Data N DB CR
Y XX XX
F2=Command F3=Exit F9=Inquiry F10=Function Select
You may define the reason code on this screen. You specify the type (write-off, chargeback, or deduction), whether the write-off, chargeback, or deduction documents are to be created automatically, the description of the code, and the payment terms to be assigned automatically created documents. You may also specify whether you want to perform VAT recalculation for the reason code.
REASON CODE TYPE
Required. Enter the type of reason code you are maintaining. Must be either W (write-off), C (chargeback), or D (deduction).
AUTOMATIC CREATION
Required. You must specify whether the write-off, chargeback, and deduction documents are to be created automatically. Valid values are:
Y - generate documents automatically
N - do not generate documents automatically.
For write-offs, this field must be ‘N’. For chargebacks and deductions, this field must be ‘N’ (no) if the VAT Adjustment Field is ‘Y’ (yes).
REASON CODE DESCRIPTION
Required. Enter a description of the reason code you are maintaining.
PAYMENT TERMS
Required only if the Automatic Creation flag is 'Y' (yes). You must specify a payment terms code to be used for any chargeback or deduction documents generated based on this reason code. You must specify a payment terms code that does not generate installments.
VAT ADJUSTMENT
Optional; defaults to ‘N’ (no). Used to indicate that VAT recalculation must be performed for this reason code. If the VAT Adjustment flag is set to ‘Y’, then the Automatic Creation flag must be set to ‘N’. Valid values are:
Y - Yes, perform VAT recalculation for the specified reason code.
N - No, do not perform VAT recalculation for the specified reason code.
For write-off reason codes, this flag can either be ‘Y’ or ‘N’. For chargebacks and deductions, the flag can be ‘Y’ if the Automatic Creation flag is ‘N’. If the write-off VAT correction flag on Reference File category 307 is set to ‘Y’ and the VAT adjustment flag on Reference File category 350 is set to ‘Y’, then a VAT adjustment will be performed in the case of chargebacks, deductions, and partial write-offs.
DEBIT MEMO
Required. Used when creating replacement open items for chargebacks and deductions in the Payment Entry programs. If the chargeback is positive, the open item created will use the debit memo document type. This field must be defined on Reference File category 329 with a document group of ‘2’.
CREDIT MEMO
Required. Used when creating replacement open items for chargebacks and deductions in the Payment Entry programs. If the chargeback is negative, the open item created will use the credit memo document type. This field must be defined on Reference File category 329 with a document group of ‘3’.