Documentation > MAC-PAC Reference and Help > Reference File Categories > REPORT OPTIONS

Function Select

RFP43S01 - Function Select

WILLIAMS                       COMMON FEATURES                         2/12/92

 DSP01                    REFERENCE FILE CATEGORY P43           FUNCTION SELECT

                                                                                

                                                                               

                   Category Name             REPORT OPTIONS                    

                                                                               

                                                                               

                                        BLANK KEY                              

                   Category Key                                                 

                                                                               

                                                                               

                                                                               

                   Request Code         4                                      

                                                                               

                                        1 - Add                                

                                        2 - Change                             

                                        3 - Delete                             

                                        4 - Inquire                            

                                                                               

                                                                               

                                                                               

 F2=Command          F3=Exit             F7=End Category     F8=Display List   

 F9=Inquiry

The Accounts Receivable Report Options category contains information relating to the printing of reports. This category can contain only one record. This is a required category.

This category has a blank key to allow only one record.

Detail

RFP43S02 - Detail

WILLIAMS                       COMMON FEATURES                         5/24/96

 DSP01                    REFERENCE FILE CATEGORY P43                   INQUIRE

                                                                                

                   Category Name             REPORT OPTIONS                    

                                                                               

                                        BLANK KEY                              

                   Category Key                                                

                                                                               

                                                                                

            PRINT NEG BAL DUE STMT / ZERO BAL DUE STMT                         

       Data Y                        Y                                         

            Y                        Y                                         

                                                                               

            PRINT CASH SALES ON STATEMENT     ZERO YTD SALES                   

       Data N                                 Y                                

            Y                                 Y                                

                                                                               

            SUM ACTIVITY       PRINT FUT INV         PRINT CUST PO             

       Data Y                  Y                     Y                         

            Y                  Y                     Y                         

                                                                               

 F2=Command          F3=Exit             F9=Inquiry          F10=Function Select

PRINT NEGATIVE BALANCE DUE STATEMENTS FLAG

Required. Contains the option to print a customer's statement when the balance is negative. Valid entries are:

Y - Print statements with negative balances

N - Do not print statements with negative balances

PRINT ZERO BALANCE DUE STATEMENTS FLAG

Required. Contains the option to print a customer's statement when the balance is zero. Valid entries are:

Y - Print statements with zero balances

N - Do not print statements with zero balances

Note that the customer statement will never be printed if there has been no activity for the customer (that is, if there are no invoices, cash sales, or payments for the customer). This option also controls whether zero balance customers will be printed on the Aged Accounts Receivable Report (AR310).

PRINT CASH SALES ON STATEMENTS FLAG

Required. Contains the option to print cash sales on the customer's statement. Valid entries are:

Y - Print cash sales on statements

N - Do not print cash sales on statements

ZERO YEAR TO DATE SALES FLAG

Required. Contains the option to roll the year-to-date sales total into the previous year-to-date sales field during the Data Base Audit. Valid entries are:

Y - Roll YTD amounts (set this flag at year end only)

N - Do not roll YTD amounts

SUMMARIZE ACTIVITY FLAG

Required. Contains the option to summarize activity on the Accounts Receivable Data Base Activity Log Report. Valid entries are:

Y - Summarize activity

N - Do not summarize activity

PRINT FUTURE INVOICES FLAG

Required. This option permits future invoices to be printed on the customer statements. Valid options are:

Y - Print future invoices

N - Do not print future invoices

The system calculates future invoices by considering both the date entered on the Aging as of Date field and the number entered on the Days to Future field on Reference File category P44, Aging Periods.

Note that the customer statement will never be printed if the customer only has future invoices and the Print Future Invoices flag and Print Zero Balance Due Statements flag are both set to 'N'.