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Documentation > MAC-PAC Reference and Help > Reference File Categories > PURCHASING SYST DEFLTS 1

Function Select

RF491S01 - Function Select
WILLIAMS                       COMMON FEATURES                         2/05/92

 DSP01                    REFERENCE FILE CATEGORY 491           FUNCTION SELECT

                                                                                

                                                                               

                   Category Name        PURCHASING SYST DEFLTS 1               

                                                                               

                                                                               

                                        BLANK KEY                              

                   Category Key                                                 

                                                                               

                                                                               

                                                                               

                   Request Code         4                                      

                                                                               

                                        1 - Add                                

                                        2 - Change                             

                                        3 - Delete                             

                                        4 - Inquire                            

                                                                               

                                                                               

                                                                               

 F2=Command          F3=Exit             F7=End Category     F8=Display List   

 F9=Inquiry                                                                    

                                                                               

 

 

The Purchasing System Defaults 1 category contains default information used throughout the Purchasing application.  Additional purchasing defaults are maintained on Reference File category 492.  This is a required category if the Purchasing application is installed.

This category has a blank key to allow only one record.

Detail

RF491S02 - Detail
WILLIAMS                       COMMON FEATURES                         7/09/96

 DSP01                    REFERENCE FILE CATEGORY 491                   INQUIRE

                                                                                

                   Category Name        PURCHASING SYST DEFLTS 1               

                                                                               

                                        BLANK KEY                              

                   Category Key                                                

                                                                               

                                                                                

            ASSIGN REQ NO       ASSIGN P.O. NO       ASSIGN RECEIPT NO         

       Data       B                   B                      B                 

                  X                   X                      X                 


            AUTOMATIC IVR CREATE     REQ PTY      REQ CLOSE TOLERANCE %        

       Data          Y                  B                 095                  

                     Y                  X                 NNN                  

                                                                                

            REQ MOD       AUTOMATIC PO CLOSE     CASCADE OVERRECEIPT           

       Data    1                   N                      N                    

               X                   Y                      Y                    

                                                                               

 F2=Command          F3=Exit             F9=Inquiry          F10=Function Select

                                                                                

 

 

This screen establishes policy guidelines for purchasing transactions.

REQUISITION NUMBER ASSIGNMENT METHOD

Required.  Used to define the method to be used for assigning requisition numbers.  Valid entries are:

A - Automatically assigned by the system.

M - Manual assignment.

B - Both manual and automatic.

If A or B is entered, the Next Available Requisition Number must exist on Reference File category 468.

PURCHASE ORDER NUMBER ASSIGNMENT METHOD

Required.  Used to define the method to be used for assigning purchase order numbers.  Valid entries are:

A - Automatically assigned by the system.

M - Manual assignment.

B - Both manual and automatic.

If A or B is entered, the Next Available Purchase Order Number must exist on Reference File category 443.

PURCHASE ORDER RECEIPT NUMBER ASSIGNMENT METHOD

Required.  Used to define the method to be used for assigning receipt numbers.  Valid entries are:

A - Automatically assigned by the system.

M - Manual assignment.

B - Both manual and automatic.

If A or B is entered, the Next Available Receipt Number must exist on Reference File category 496.

AUTOMATIC ITEM/VENDOR RELATIONSHIP CREATION FLAG

Required.  Used to define whether an item/vendor relationship that does not already exist will be automatically created after being entered on a purchase order.  Valid entries are:

Y - Create relationship if Vendor Relation Required Flag for part (Part Master File) is N.

N - Do not create relationship.

DEFAULT REQUISITION PRIORITY CODE

Required.  Used to define a default requisition priority code to be assigned during requisition creation.  This code must exist in the Requisition Priority codes located on Reference File category 487.

REQUISITION CLOSE TOLERANCE PERCENT

Required.  Used to define the percentage under which a requisition can be manually closed.  If the Requisition Quantity minus the quantity covered by purchase orders is less than the Close Tolerance Percent multiplied by the Requisition Quantity, the requisition may be closed.  A check is first made for the existence of a purchasing group for the part.  If a purchasing group is defined, the Close Tolerance Percent associated with the group is used instead.  This entry must be numeric and less than or equal to 100.