Documentation > MAC-PAC Reference and Help > Reference File Categories > P.O. HOLD CODES

Function Select

RF479S01 - Function Select

WILLIAMS                       COMMON FEATURES                         2/05/92

 DSP01                    REFERENCE FILE CATEGORY 479           FUNCTION SELECT

                                                                                

                                                                               

                   Category Name             P.O. HOLD CODES                   

                                                                               

                                                                               

                                        BLANK KEY                              

                   Category Key                                                 

                                                                               

                                                                               

                                                                               

                   Request Code         4                                      

                                                                               

                                        1 - Add                                

                                        2 - Change                             

                                        3 - Delete                             

                                        4 - Inquire                            

                                                                               

                                                                               

                                                                               

 F2=Command          F3=Exit             F7=End Category     F8=Display List   

 F9=Inquiry

The Purchase Order Hold Codes category is used to define all valid purchase order hold codes used in the system. These codes are used to explain exception conditions that occurred during purchase order creation, such as 'over buyer limit' or 'over vendor limit'. Two flags determine whether processing for each hold code will be automatic. The automatic change flag indicates if the Purchase Order Maintenance Program can automatically change the hold code value. The exception flags update flag indicates if the Purchase Order Exception batch processing can automatically change the exception flag from Y to N. The Purchase Order Exception report is requested at the same time as the purchasing audit trail reports. If Purchasing is installed this is a required category.

This category has a blank key to allow only one record.

Detail

RF479S02 - Detail

 WILLIAMS                       COMMON FEATURES                         2/05/92

 DSP01                    REFERENCE FILE CATEGORY 479                   INQUIRE

                                                                                

                   Category Name             P.O. HOLD CODES                   

                                                                               

                                        BLANK KEY                              

                   Category Key                                                

                                                                               

                                                                                

            PO HOLD CODES       OVER BUYER   OVER VENDOR   UNDER VENDOR        

       Data BVUX                    OBL          OVL            UVL            

            XXXXXXXX                TTT          TTT            TTT            

                                                                               

            ADM                      USER DEFINED                              

       Data ADM                                                                 

            TTT                 TTT   TTT   TTT   TTT                          

                                                                               

            AUTOMATIC CHANGE                      EXCEPTION FLAGS UPDATE       

       Data YYYYNNNN                              YYYYNNNN                     

            YYYYYYYY                              YYYYYYYY                     

                                                                               

 F2=Command          F3=Exit             F9=Inquiry          F10=Function Select

This screen defines the purchase order hold codes to the system.

PO HOLD CODES

Required. Used to define the valid Purchase Order Hold Codes in the system. The first four hold codes - B,V,U,X are system defined and must be entered. The remaining four codes are optional, but if they are entered, the corresponding decodes must be entered.

OVER BUYER

Required. Used to define the Over Buyer Limit hold code.

OVER VENDOR

Required. Used to define the Over Vendor Limit hold code.

UNDER VENDOR

Required. Used to define the Under Vendor Limit decode.

ADM

Required. Used to define the Administrative hold decode.

USER DEFINED

Optional. Used to define the user defined hold code decodes.

AUTOMATIC CHANGE

Required. Defines whether the Purchase Order Maintenance can change the value of the hold code. Each position corresponds to the hold code in the same position of the PO Hold Codes field. Each must be either Y (allow automatic change) or N (no automatic change).

EXCEPTION FLAGS UPDATE

Defines whether the batch Purchase Order Exceptions processing can automatically change the Exceptions flag from Y to N. Each position corresponds to the Hold Code in the same position in the PO Hold Codes field. Each must be either Y (allow automatic change) or N (no automatic change).