Documentation > MAC-PAC Reference and Help > Reference File Categories > NEXT AVAIL DOCUMENT NO

Function Select

RF440S01 - Function Select

WILLIAMS                       COMMON FEATURES                         6/01/95

 DSP01                    REFERENCE FILE CATEGORY 440           FUNCTION SELECT

                                                                                

                                                                               

                   Category Name        NEXT AVAIL DOCUMENT NO                 

                                                                               

                                                                               

                                        CO(3) LOC(3) DOC TYP(2)                

                   Category Key         001BRUIN                                

                                        XXXXXXXX                               

                                                                               

                                                                               

                   Request Code         4                                      

                                                                               

                                        1 - Add                                

                                        2 - Change                             

                                        3 - Delete                             

                                        4 - Inquire                            

                                                                               

                                                                               

                                                                               

 F2=Command          F3=Exit             F7=End Category     F8=Display List   

 F9=Inquiry

The Next Available Document Number category contains the document number that will be assigned next. This category is keyed by company/location/document type. It is a required category if Order Processing is installed or if Accounts Receivable is installed and the Doc Assn field on category 300 is anything other than M (if numbers are assigned manually within AR, this category is optional).

The category is updated by the billing conversations in Order Processing and the Invoice Entry conversation in Accounts Receivable.

The category record can only be added or inquired upon; it cannot be changed after it has been setup initially.

COMPANY/LOCATION

Required. This field indicates the company/location for which the next document number is being established. The company/location combination must be valid on Reference File category 002.

REQUEST CODE

Required. Enter one of the following transaction options to maintain the next available document number. Once the option has been entered, press the Enter key to process the request.

DOCUMENT TYPE

Required. Enter a valid document type. The document type indicates the type of document for which the next document number should be retrieved. This field allows you to assign next available document numbers to multiple document codes within a document group. Only invoice, debit memo, credit memo, and cash sale can be entered as a document type. This field must exist on Reference File category 329.

Detail

RF440S02 - Detail

WILLIAMS                       COMMON FEATURES                         1/22/96

 DSP01                    REFERENCE FILE CATEGORY 440                   INQUIRE

                                                                                

                   Category Name        NEXT AVAIL DOCUMENT NO                 

                                                                               

                                        CO(3) LOC(3) DOC TYP(2)                

                   Category Key         001BRUIN                               

                                                                               

                                                                                

            DOCUMENT NUMBER          TEMPORARY DOCUMENT NUMBER                 

       Data 00005177                        99000050                           

            NNNNNNNN                        NNNNNNNN                           

                                                                               

            DOCUMENT DESCRIPTION                                               

       Data INVOICE                                                            

            XXXXXXXXXXXXXXX                                                    

                                                                               

                                                                               

       Data                                                                    

                                                                               

                                                                               

 F2=Command          F3=Exit             F9=Inquiry          F10=Function Select

This screen is used to initially setup the next invoice number. Document numbers are associated with specific company/location/document type combinations.

DOCUMENT NUMBER

Required. This is the next available document number for the company/location entered on the previous screen. Once this number is established, it cannot be changed.

TEMPORARY DOCUMENT NUMBER

Optional. This field is used to provide a temporary document number to allow for sequential numbering in the Postbilling and Memo Entry program, OP130E.

DOCUMENT DESCRIPTION

Optional. This field is used to provide a description for the document number on the Daily Fiscal Journal reports.