Documentation > MAC-PAC Reference and Help > Reference File Categories > INV ACCTG SYS DEFAULTS

Function Select

RF421S01 - Function Select

WILLIAMS                       COMMON FEATURES                         2/04/92

 DSP01                    REFERENCE FILE CATEGORY 421           FUNCTION SELECT

                                                                                

                                                                               

                   Category Name         INV ACCTG SYS DEFAULTS                

                                                                               

                                                                               

                                        CO(3)LOC(3)                            

                   Category Key         001001                                  

                                        XXXXXX                                 

                                                                               

                                                                               

                   Request Code         4                                      

                                                                               

                                        1 - Add                                

                                        2 - Change                             

                                        3 - Delete                             

                                        4 - Inquire                            

                                                                               

                                                                               

                                                                               

 F2=Command          F3=Exit             F7=End Category     F8=Display List   

 F9=Inquiry

The Inventory Accounting System Defaults category defines default options which are used to create journal entries. There are three types of records in this category: global, company, and company/location. If a blank company/location is added (global), the information in this category relates to all company/locations. If a company is added with a blank location, the information relates to all locations within the company. Finally, if a company and location are added, the information in this relates only to that company/location.

COMPANY

Optional. Used to define the company that the Inventory Accounting System Defaults refer to. If entered, the company must exist on Reference File category 002 (Entity Name).

LOCATION

Optional. Used to define the location that the Inventory System Defaults refer to. If entered, the company must also be entered and the company/location must exist on Reference File category 002 (Entity Name).

Detail

RF421S02 - Detail

WILLIAMS                       COMMON FEATURES                         1/09/96

 DSP01                    REFERENCE FILE CATEGORY 421                   INQUIRE

                                                                                

                   Category Name         INV ACCTG SYS DEFAULTS                

                                                                               

                                        CO(3)LOC(3)                            

                   Category Key         001BRU                                 

                                                                               

                                                                                

            A/P CODE                 COST OF GOODS SOLD CODE                   

       Data    AP                             0101                             

               XX                             XXXX                             

                                                                               

            PURCHASE PRICE VARIANCE      DR/CR SEPARATE                        

       Data          Y                          Y                              

                     Y                          Y                              

                                                                               

                                                                               

       Data                                                                    

                                                                               

                                                                               

 F2=Command          F3=Exit             F9=Inquiry          F10=Function Select

This category is used to define the default for accounts payable code, cost of goods sold, and purchase price variance. These are the Inventory Accounting Defaults.

A/P CODE

Required (if Purchasing is installed). Used to classify accrued purchase receipts accounts. The default code will be used if an account number is not found using the A/P code for the transaction. The A/P code must always be entered and must exist on Reference File category 208 (Accounts Payable codes).

COST OF GOODS SOLD CODE

Required. Used to classify cost of goods sold accounts. The default code will be used if an account number is not found using the cost of goods sold code for the transaction. The first two positions of the cost of goods sold code must be a valid product class code listed on Reference File category 426. The last two positions of the code must be a valid adjustment code listed on Reference File category 432.

PURCHASE PRICE VARIANCE

Required. Used to determine if a purchase price variance will be calculated for the entity. Valid entries are:

Y - Calculate a purchase price variance for purchase order receipt transactions.

N - Do not calculate a purchase price variance for purchase order receipt transactions.

If Invoice Matching is to be used through the Accounts Payable module, the Purchase Price Variance option must be Y.

DR/CR SEPARATE FLAG

Required. Enter a 'Y' here if you wish to have a separation of debits and credits when written to the General Ledger. Enter a 'N' here if you wish to have debits and credits summarized into one transaction record.

For Example: Account X has 2 debit transactions for 50 each and 1 credit transaction for 25. If DR/CR Separate = 'N': the General Ledger will be debited for 75. If DR/CR Separate = 'Y': the General Ledger will be debited for 100 AND credited for 25.