Function Select

RF336S01 - Function Select

WILLIAMS                       COMMON FEATURES                         2/01/92

 DSP01                    REFERENCE FILE CATEGORY 336           FUNCTION SELECT

                                                                                

                                                                               

                   Category Name        COMPANY/LOCATION OPTIONS               

                                                                               

                                                                               

                                        COMPANY/LOCATION                       

                   Category Key         001001                                  

                                        XXXXXX                                 

                                                                               

                                                                               

                   Request Code         2                                      

                                                                               

                                        1 - Add                                

                                        2 - Change                             

                                        3 - Delete                             

                                        4 - Inquire                            

                                                                               

                                                                               

                                                                               

 F2=Command          F3=Exit             F7=End Category     F8=Display List   

 F9=Inquiry                                                                    

The Company/Location Options category provides information needed by Accounts Receivable reports for each entity defined to the system.  It also provides earliest and latest valid accounting dates that are used for validation in online programs.  This is a required category.

COMPANY/LOCATION

Required.  The company/location combination must exist on the Entity Name record (category 002).

Detail

RF336S02 - Detail

WILLIAMS                       COMMON FEATURES                         5/01/95

 DSP01                    REFERENCE FILE CATEGORY 336                    CHANGE

                                                                                

                   Category Name        COMPANY/LOCATION OPTIONS               

                                                                               

                                        COMPANY/LOCATION                       

                   Category Key         001BRU                                 

                                                                               

                                                                                

            EARLIEST VALID DATE            LATEST VALID DATE                   

       Data 010193                         121595                              

            MMDDYY                         MMDDYY                              

                                                                               

            TRIAL BAL FLG   SUMMARIZE ACCOUNTS   EXT DUNN ENVIRO (1,2,3)       

       Data     S                   Y                       3                  

                X                   Y                       X                  

                                                                               

            DR/CR/SEPARATE FLG   GENERATE FIN CHARGE OI     AUTO UPD           

       Data         Y                     Y                                    

                    Y                     Y                    Y               

                                                                               

 F2=Command          F3=Exit             F9=Inquiry          F10=Function Select

 F12=Lower Case      F15=Rekey Data                                            

EARLIEST VALID ACCOUNTING DATE

Required.  The accounting dates entered during invoice and payment processing must be later than or equal to this date.  The date must be a valid date.  The date must be greater than the last period posted end date.

LATEST VALID ACCOUNTING DATE

Required.  The accounting dates entered during invoice and payment processing must be earlier than or equal to this date.  The date must be a valid date.  The date must be greater than the earliest valid date.

TRIAL BALANCE FLAG

Required.  Used to determine how unapplied cash will be printed on the Accounts Receivable Trial Balance Report.  Valid entries are:

N - Do not print unapplied cash.

S - Summarize unapplied cash.

D - Print detail of unapplied cash.

SUMMARIZE ACCOUNTS FLAG

Required.  Used to determine how transactions for account numbers will be summarized for distribution to the general ledger.  Valid entries are:

Y - Send one record for each account to the general ledger.

N - Send one summary record of all transactions to the general ledger for each account defined in Reference File category 303 as a summary account.

EXTENDED DUNNING ENVIRONMENT

Required.  There are three possible values for this field:

1  -  Only Customer Statements can be run for the co/loc specified.  The use of the dunning processing will not be allowed for the co/loc.

2  -  Only dunning can be done on the open items for the co/loc specified.

3  -  Both customer statements and dunning can be run for the co/loc specified.

If option 3 is selected the Generate Finance Charge is looked at.  If it is yes, a finance charge is generated in the customer statements.  This charge will be written as an overdue item on the dunning letter.  Since the finance charge originated in Customer Statements it will be an open item on the open items file.

If the Generate Finance Charge field is no, the dunning is processed with a finance charge and/or dunning fee appearing as calculated from Reference File category 352.  These charges are not generated as open items in the system and are reported on the dunning letter only.

DR/CR SEPARATE FLAG

Required.  Enter a 'N' here if you wish to have debits and credits netted into one transaction record per account.

Enter a 'Y' here if you wish to have debits and credits written to the General Ledger separately.  The AR General Ledger Distribution Report will also print debits and credits separately for each account.

Note:  If Summarize Accounts = 'N', transactions will be distributed in detail, debits and credits will not be written to the General Ledger separately, and debits and credits will be printed separately on the distribution report.

For Example:  Account X has 2 debit transactions for 50 each and 1 credit transaction for 25.

o  If Summarize Accounts = 'N', 3 transactions will be written to the General Ledger.

o  If Summarize Accounts = 'Y' and DR/CR Separate = 'N' the General Ledger will be debited for 75.

o  If Summarize Accounts = 'Y' and DR/CR Separate = 'Y' the General Ledger will be debited for 100 AND credited for 25.

GENERATE FINANCE CHARGE OI

Required.  Enter a 'Y' here if you are processing both dunning and customer statements (see the Extended Dunning Environment help above) and you wish to have finance charges printed as open items on the customer statements.  Enter a 'N' here if you wish to have finance charges calculated as specified on Reference File category 352.

AUTOMATICALLY UPDATE

Optional.  This field is used to indicate whether the Earliest Valid Date field will be automatically updated during the AR Final Post processing.  Valid values are:

Y - Automatically update the earliest valid accounting date.

N - Do not automatically update the earliest valid accounting date.