Function Select

RF201S01 - Function Select

The Company/Location Defaults category contains codes that are used as defaults in processing for a specified company/location combination.  It also provides earliest and latest valid accounting dates that are used for validation in online programs.  This is a required category for the Accounts Payable module.

COMPANY

Required.  The company for which the default information is defined.

LOCATION

Required.  The location for which the default information is defined.

The company/location combination must exist on Reference File category 002 (Entity Name).

Detail

RF201S02 - Detail

VENDOR NAME/NO REPORT SEQUENCE

Required.  Indicates whether Accounts Payable reports are printed in vendor name or number sequence.  Valid values are:

V - Vendor name sequence

N - Vendor number sequence

DISCOUNT/DUE PAY DATE DEFAULT

Required.  Used to indicate how the company/location normally makes payments.  Enter a code to indicate whether the open item Pay Date field on Accounts Payable screens should default to the open item discount date or due date.  Valid values are:

1 - Discount date

2 - Due date

DISCOUNT LIMIT PERCENTAGE

Required.  Indicates the maximum discount that can be taken for an open item as a percentage of the gross open item amount.  This percent is used for validation of open item entry screens.  Value must be less than or equal to 99.99 (entered as 9999).

SUMMARIZE ACCOUNTING TRANSACTIONS FLAG

Required.  Used to determine the summarization of accounting transactions distributed to the general ledger for the entity.  Valid values are:

Y - Summarize all accounting transactions distributed to the general ledger; one distribution transaction is generated for the total of the accounting transactions processed for each account.

N - Do not summarize accounting transactions distributed to the general ledger; one distribution transaction is generated for each accounting transaction processed.

BANK ENTRY FLAG

Required.  This field is reserved for future processing.

DEBIT/CREDIT SEPARATE FLAG

Required.  Enter a 'N' here if you wish to have a debits and credits netted into one transaction record per account.

Enter a 'Y' here if you wish to have debit and credit totals written to the General Ledger separately.  The General Ledger Distribution Report will also print debits and credits separately for each account.

Note: If Summarize Accounts = 'N', transactions will be distributed in detail, debits and credits will be written to the General Ledger separately, and debits and credits will be printed separately on the distribution report.

For Example: Account X has 2 debit transactions for 50 each and 1 credit transaction for 25.

o  If Summarize Accounts = 'N', 3 transactions will be written to the General Ledger.

o  If Summarize Accounts = 'Y' and DR/CR Separate = 'N' the General Ledger will be debited for 75.

o  If Summarize Accounts = 'Y' and DR/CR Separate = 'Y' the General Ledger will be debited for 100 AND credited for 25.

WITHHOLDING POINT

Required.  You must specify the point at which you want withholding to be done for a document.  You may choose to have withholding performed at invoice or payment time.  Valid values are: