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Function Select

RF200S01 - Function Select

WILLIAMS COMMON FEATURES 1/29/92

DSP01 REFERENCE FILE CATEGORY 200 FUNCTION SELECT

Category Name AP SYSTEM DEFAULTS

BLANK KEY

Category Key

Request Code 4

1 - Add

2 - Change

3 - Delete

4 - Inquire

F2=Command F3=Exit F7=End Category F8=Display List

F9=Inquiry

The Accounts Payable System Defaults category is used to define various system defaults used in the Accounts Payable module for determining validation/authorization requirements, screen layouts, etc.

This category has a blank key to allow only one record.

Detail

RF200S02 - Detail

WILLIAMS COMMON FEATURES 2/13/96

DSP01 REFERENCE FILE CATEGORY 200 INQUIRE

Category Name AP SYSTEM DEFAULTS

BLANK KEY

Category Key

NET/GROSS REQUIRE AUTH INT DOC PROCESSING MATCH

Data G N I AP

X Y X XX

INVOICE DEBIT MEMO CREDIT MEMO LAST MAINT DATE

Data IN DR CR Y

XX XX XX Y

CTL FISCAL NUM DRAFT PROC DSP OPEN ITEMS ONLY DSP INST

Data B Y N Y

X Y Y Y

F2=Command F3=Exit F9=Inquiry F10=Function Select

NET/GROSS RECORDING OPTION

Required. Contains a value to indicate how liabilities are recorded. Valid values are:

N - Net Accounting Method

G - Gross Accounting Method

REQUIRE AUTHORIZATION

Required. Contains a value to indicate whether second level authorization is necessary for certain screen field values. Valid values are:

Y - Authorization required

N - Authorization not required

INTERNAL DOCUMENT PROCESSING

Required. Contains a value to indicate whether the Internal Document number will be displayed. Valid values are:

Y - Display Internal Document number on maintenance and inquiry conversations.

I - Display Internal Document number on inquiry conversations only

N - Do not display Internal Document number

Note: If the internal number is displayed on the maintenance screens, you will be able to enter internal document numbers, even if the Automatic Reuse numbers flag on Reference File category 201 is ‘N’.

MATCH

Required. This field is used to specify whether you wish to write accounting transactions for the invoice matching variances to the IA reporting class or to the AP reporting class. Valid values are:

IA - Invoice matching variances will be booked in IA.

AP - Invoice matching variances will be booked in AP.

If you are not using management reporting, you should set this flag to AP.

INVOICE DOCUMENT TYPE CODE

Required. Contains the code used to identify documents that record liabilities. Must exist on Reference File category 216.

DEBIT MEMO DOCUMENT TYPE CODE

Required. Contains the code used to identify documents that reduce liabilities. Must exist on Reference File category 216.

CREDIT MEMO DOCUMENT TYPE CODE

Required. Contains the code used to identify documents that increase liabilities. Must exist on Reference File category 216.

LAST MAINTENANCE DATE

Required. Enter 'Y' if you want the last vendor maintenance date to be displayed on vendor inquiry screens.