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AP MATCH INFORMATION
Function Select
RFD39S01 - Function Select
WILLIAMS COMMON FEATURES 3/16/93
DSP01 REFERENCE FILE CATEGORY D39 FUNCTION SELECT
Category Name AP MATCH INFORMATION
CO(3) LOC(3)
Category Key 001BRU
XXXXXX
Request Code 1
1 - Add
2 - Change
3 - Delete
4 - Inquire
F2=Command F3=Exit F7=End Category F8=Display List
F9=Inquiry
This category allows you to define the matching environment in Accounts Payable for each company/location. You are allowed to specify the type of error to be sent to the user for incorrect account/centers, whether automatic matching is used in the invoice entry and maintenance conversations, the quantity/amount tolerance limits for automatic matching, and the processing to be performed when tolerance limits are exceeded.
Detail
RFD39S02 - Detail
WILLIAMS COMMON FEATURES 4/20/95
DSP01 REFERENCE FILE CATEGORY D39 INQUIRE
Category Name AP MATCH INFORMATION
CO(3) LOC(3)
Category Key 001BRU
WARNING/CRITICAL AUTO MATCH - ENTRY
Data W N
X Y
AUTO MATCH - MAINT QTY TOLERANCE % AMT TOLERANCE %
Data Y 100 050
Y NND NND
TOLERANCE PROCESS MATCH QC RECEIPTS QC PROCESS
Data H Y W
X Y X
F2=Command F3=Exit F9=Inquiry F10=Function Select
WARNING/CRITICAL
Required. Enter either 'W' (warning) or 'C' (critical). If the account/center entered on the invoice distribution line is not the same as the retrieved purchase order accrual account/center during a match, either a warning or critical error will be given. A warning displays a message on the screen. A critical error requires entering the account/center correctly.
AUTO MATCH - ENTRY
Required. You must specify whether you wish to perform automatic matching during invoice entry. Valid values are:
Y - Perform automatic matching.
N - Do not perform automatic matching.
This field defaults to N.
AUTO MATCH - MAINT
Required. You must specify whether you wish to perform automatic matching during invoice maintenance. Valid values are:
Y - Perform automatic matching.
N - Do not perform automatic matching.
This field defaults to N.
QUANTITY TOLERANCE PERCENT
Required. You must specify the maximum quantity tolerance percentage for an automatic match to be valid. You may enter a number between 00.0 and 99.9 to be used as the valid tolerance range. For a match to be valid, the invoice quantity and the receipt quantity must not vary by more than this percentage. This field defaults to 000.
AMOUNT TOLERANCE PERCENT
Required. You must specify the maximum amount tolerance percentage for an automatic match to be valid. You may enter a number between 00.0 and 99.9 to be used as the valid tolerance range. For a match to be valid, the invoice amount and receipt amount must not vary by more than this percentage. This field defaults to 000.
TOLERANCE PROCESS
Required. You must specify the type of processing to be performed if tolerance limits are exceeded during automatic matching. Valid values are:
W - Perform match and display a warning that tolerance was exceeded.
H - Perform match and place the invoice on hold.
MATCH QC RECEIPTS
Required. You must specify whether you wish to match receipts that are waiting for, or in the process of quality control. Valid values are:
Y - Perform matching on receipts awaiting quality control.
N - Do not perform manual or automatic matching on receipts awaiting quality control.
This field defaults to ‘N’.
QC PROCESS
Required. You must specify the type of processing to be performed if receipts awaiting quality control are being matched. Valid values are:
W - Perform match and display a warning if receipts are awaiting quality control.
H - Perform match and place invoice on hold if receipts are awaiting quality control.
B - Perform match and if receipts are awaiting quality control, display a warning and place the invoice on hold.