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ADJUSTMENT CODES
Function Select
RF432S01 - Function Select
WILLIAMS COMMON FEATURES 7/06/94
DSP01 REFERENCE FILE CATEGORY 432 FUNCTION SELECT
Category Name ADJUSTMENT CODES
ADJUSTMENT CODE / LANG COD
Category Key CR01
XXXX
Request Code 4
1 - Add
2 - Change
3 - Delete
4 - Inquire
F2=Command F3=Exit F7=End Category F8=Display List
F9=Inquiry
The Adjustment Codes category contains user-defined codes that identify reasons for billing and/or inventory adjustments. This is a required category if either the Order Processing or Inventory Control modules are installed.
ADJUSTMENT CODE
Required. Used to define valid adjustment codes to the system. Positions 1-2.
LANGUAGE CODE
Optional for positions 3-4. To enter the description in your base language, leave this field blank. To enter the description in a secondary language, enter the language code. The code must be a valid language code from category D92. This description will be used whenever customer or vendor documents are printed in the indicated language.
Detail
RF432S02 - Detail
WILLIAMS COMMON FEATURES 13/01/95
DSP01 REFERENCE FILE CATEGORY 432 INQUIRE
Category Name ADJUSTMENT CODES
ADJUSTMENT CODE / LANG COD
Category Key CN
DESCRIPTION ADJUSTMENT TYPE
Data CYCLE COUNT (NEGATIVE) C
TTTTTTTTTTTTTTTTTTTTTTTTT X
INVENTORY/VALUE ADDITION INVENTORY/VALUE REDUCTION
Data N Y
Y Y
UPDATE CUST STATISTICS/UPDATE PART STATISTICS FISCAL REGIM
Data Y Y
Y Y XX
F2=Command F3=Exit F9=Inquiry F10=Function Select
This screen is used to define the adjustment code's type and its effect on inventory, customer statistics, and part statistics. To add or maintain an adjustment code, at least one of the following flags must be set to Y - Yes: Inventory/Value Addition, Inventory/Value Reduction, Update Customer Statistics, or Update Part Statistics.
DESCRIPTION
Required. This description will be printed on customer/vendor documents in their default language.
ADJUSTMENT TYPE
Required. Used to classify adjustment transactions. Valid values are:
C - Cycle Count Adjustment - Used in the Cycle Count Adjustment, Multi-Line cycle Count Adjustment, and System Control File Maintenance conversations only. One of the Inventory/Value flags must be set to Y - Yes in order to process adjustments through the above conversations.
A - Adjustment - Used to record miscellaneous adjustments, but not cycle count adjustments. Used in the Inventory Adjustments and Multi-Line Inventory Adjustments conversations only. One of the Inventory/Value flags must be set to Y - Yes in order to process adjustments through the above conversations.
S - Shipment - Used to record adjustments that result from shipping transactions. These adjustments codes are used in the Postbilling/Memo Entry, Inventory Adjustment, and Multi-Line Inventory Adjustment conversations. Postbilling allows both Inventory/Value flags to be set to N - No. A debit transaction must have the Inventory/Value Reduction flag set to Y - Yes. A credit transaction must have the Inventory/Value Addition flag set to Y - Yes. For Inventory Adjustment transactions, one of the Inventory/Value flags must be set to Y - Yes.
R - Return - Used to record adjustments that result from a return transaction. These adjustment code re used in the Postbilling/Memo Entry, Inventory Adjustment, and Multi-Line Inventory Adjustment conversations. Postbilling allows for both Inventory/Value flags to be set to N - No. A debit transaction must have the Inventory/Value Reduction flag set to Y - Yes. A credit transaction must have the Inventory/Value Addition flag set to Y - Yes. For inventory Adjustment transactions, one of the Inventory /Value flags must be set to Y - Yes.
INVENTORY/VALUE ADDITION FLAG AND INVENTORY/VALUE REDUCTION FLAG
Required. Used to define the adjustment code's effect on inventory. The possible combinations of the two fields are listed below:
Inv Addition Inv Reduction Effect
N N No inventory/value effect
Y N Increase inventory/value
N Y Decrease inventory/value
Note: both flags cannot be set to Y - Yes.
INVENTORY/VALUE REDUCTION FLAG
Required. Used to define the adjustment code's effect on inventory. Valid values are:
Y - Decrease inventory/value.
N - Do not decrease inventory/value.
UPDATE CUSTOMER STATISTICS FLAG
Required. Used to indicate whether sales statistics for the customer should be updated with the adjustment. Customer statistics include period and year to date figures for cost of sales, total sales, gross margin percentage and number of orders. Valid entries are:
Y - Update customer statistics.
N - Do not update customer statistics.
UPDATE PART STATISTICS FLAG
Required. Used to indicate whether sales statistics for the part should be updated with the adjustment. Part statistics include period and year to date figures for cost of sales, total sales, and number of lines shipped. Valid entries are:
Y - Update part statistics.
N - Do not update part statistics.
FISCAL REGIME
Optional. Used in a VAT environment where the ESL/SSD Management is used. This field indicates the taxable mode associated with the adjustment code and adjustment type. It will be printed on Intrastat (SSD) reports if required by the tax authorities. Fiscal regimes are checked against valid values contained on Fiscal Regimes Reference File category, M03.