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ACCOUNT DESCRIPTION
Function Select
RF113S01 - Function Select
WILLIAMS COMMON FEATURES 7/19/95
DSP01 REFERENCE FILE CATEGORY 113 FUNCTION SELECT
Category Name ACCOUNT DESCRIPTION
ACCT(10) CO(3) LOC(3)
Category Key 1010020
XXXXXXXXXXXXXXXX
Request Code 1
1 - Add
2 - Change
3 - Delete
4 - Inquire
F2=Command F3=Exit F7=End Category F8=Display List
F9=Inquiry
The Account Description category defines the valid accounts and account types for each location in the system. This category also provides the default account description used when records are added to the Account/ Center Master File. There are three types of records in this category: location, company, and global. If a location record exists for an account, the account is valid for the specific location requested. If a company record exists, the account is valid for all locations within the requested company. If global record exists, the account is valid for all locations.
The chart below identifies the values of the company and location fields for each record type.
RECORD TYPE COMPANY LOCATION
Global blank blank
Company nonblank blank
Location nonblank nonblank
ACCOUNT
Required. The number used throughout the system to refer to this account.
COMPANY
Required. The company must exist on the Reference File category 002, Entity Name.
LOCATION
Required. The company/location combination must exist on the Reference File category 002, Entity Name.
Detail
RF113S02 - Detail
WILLIAMS COMMON FEATURES 1/01/95
DSP01 REFERENCE FILE CATEGORY 113 INQUIRE
Category Name ACCOUNT DESCRIPTION
ACCT(10) CO(3) LOC(3)
Category Key A10
ACCOUNT DESCRIPTION
Data AC
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
ACCOUNT TYPE
Data 5
N
VAT CONTROL VAT CONTROL CODE
Data 2
X XX
F2=Command F3=Exit F9=Inquiry F10=Function Select
ACCOUNT DESCRIPTION
Optional. Used to describe the account type.
ACCOUNT TYPE
Required. Used to define the account type of the account. Valid values are:
1 - Assets
2 - Liability and Net Worth
3 - Year-to-Date Retained Earnings
4 - Revenues
5 - Expenses
6 - Suspense
VAT CONTROL
Optional. If not blank, it must be either 1 or 2. This field is used in conjunction with the VAT Code field to limit the number of VAT codes that can be entered for a particular account. Valid values are:
blank - All VAT codes are valid
1 - Only the entered VAT code is valid
2 - No VAT codes are valid
If ‘1’ is entered in this field, then the VAT code must exist on either Reference File category 230, 308, or 114.
VAT CONTROL CODE
This field must be blank if the VAT control flag is set to blank or ‘2’. This field will be required if the VAT control flag is set to ‘1’. The VAT code must exist on either Reference File category 230 (AP VAT codes), 308 (AR VAT codes), or 114 (GL VAT codes).