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Documentation > MAC-PAC Reference and Help > Reference File Categories > ACCOUNT DESCRIPTION

Function Select

RF113S01 - Function Select

WILLIAMS                       COMMON FEATURES                         7/19/95

 DSP01                    REFERENCE FILE CATEGORY 113           FUNCTION SELECT

                                                                                

                                                                               

                   Category Name          ACCOUNT DESCRIPTION                  

                                                                               

                                                                               

                                        ACCT(10) CO(3) LOC(3)                  

                   Category Key         1010020                                 

                                        XXXXXXXXXXXXXXXX                       

                                                                               

                                                                               

                   Request Code         1                                      

                                                                               

                                        1 - Add                                

                                        2 - Change                             

                                        3 - Delete                             

                                        4 - Inquire                            

                                                                               

                                                                               

                                                                               

 F2=Command          F3=Exit             F7=End Category     F8=Display List   

 F9=Inquiry                                                                    

                                                                               

 

 

The Account Description category defines the valid accounts and account types for each location in the system.  This category also provides the default account description used when records are added to the Account/ Center Master File.  There are three types of records in this category: location, company, and global.  If a location record exists for an account, the account is valid for the specific location requested.  If a company record exists, the account is valid for all locations within the requested company.  If global record exists, the account is valid for all locations.

The chart below identifies the values of the company and location fields for each record type.

RECORD TYPE          COMPANY         LOCATION

Global                           blank                     blank

Company                     nonblank             blank

Location                       nonblank             nonblank

ACCOUNT

Required.  The number used throughout the system to refer to this account.

COMPANY

Required.  The company must exist on the Reference File category 002, Entity Name.

LOCATION

Required.  The company/location combination must exist on the Reference File category 002, Entity Name.

Detail

RF113S02 - Detail

WILLIAMS                       COMMON FEATURES                         1/01/95

 DSP01                    REFERENCE FILE CATEGORY 113                   INQUIRE

                                                                                

                   Category Name          ACCOUNT DESCRIPTION                  

                                                                               

                                        ACCT(10) CO(3) LOC(3)                  

                   Category Key         A10                                    

                                                                               

                                                                                

            ACCOUNT DESCRIPTION                                                

       Data AC                                                                 

            TTTTTTTTTTTTTTTTTTTTTTTTTTTTTT                                     

                                                                               

            ACCOUNT TYPE                                                       

       Data 5                                                                  

            N                                                                  

                                                                               

            VAT CONTROL                 VAT CONTROL CODE                       

       Data 2                                                                  

            X                           XX                                     

                                                                               

 F2=Command          F3=Exit             F9=Inquiry          F10=Function Select

                                                                               

 

 

ACCOUNT DESCRIPTION

Optional.  Used to describe the account type.

ACCOUNT TYPE

Required.  Used to define the account type of the account.  Valid values are:

1 - Assets

2 - Liability and Net Worth

3 - Year-to-Date Retained Earnings

4 - Revenues

5 - Expenses

6 - Suspense

VAT CONTROL

Optional.  If not blank, it must be either 1 or 2.  This field is used in conjunction with the VAT Code field to limit the number of VAT codes that can be entered for a particular account.  Valid values are:

blank - All VAT codes are valid

1 - Only the entered VAT code is valid

2 - No VAT codes are valid

If ‘1’ is entered in this field, then the VAT code must exist on either Reference File category 230, 308, or 114.

VAT CONTROL CODE

This field must be blank if the VAT control flag is set to blank or ‘2’.  This field will be required if the VAT control flag is set to ‘1’.  The VAT code must exist on either Reference File category 230 (AP VAT codes), 308 (AR VAT codes), or 114 (GL VAT codes).