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Documentation > MAC-PAC Reference and Help > Reference File Categories > A/R DOCUMENT TYPES

Function Select

RF329S01 - Function Select

 WILLIAMS                       COMMON FEATURES                         6/01/95

 DSP01                    REFERENCE FILE CATEGORY 329           FUNCTION SELECT

                                                                                

                                                                               

                   Category Name        A/R DOCUMENT TYPES                     

                                                                               

                                                                               

                                        OPEN ITEM DOCUMENT TYPE                

                   Category Key         IN                                      

                                        XX                                     

                                                                               

                                                                               

                   Request Code         4                                      

                                                                               

                                        1 - Add                                

                                        2 - Change                             

                                        3 - Delete                             

                                        4 - Inquire                            

                                                                               

                                                                               

                                                                               

 F2=Command          F3=Exit             F7=End Category     F8=Display List   

 F9=Inquiry                                                                    

 

 

The AR Document Type category will be used to define the valid document types for the Accounts Receivable, Order Processing, Draft Management, and Synchro modules.  It contains valid open item document types along with corresponding user-defined descriptive names, specific groups for the document type, and document sector information.

The document types defined in this category will be entered in all conversations which have an enterable document type.  Each document type will be defined with a document group which will indicate whether the open item will be processed as an invoice, debit memo, credit memo, cash sale, finance charge, or unpaid/claimed back draft.  The document types defined on Reference File category 328 will be used as default values for the AR module.

OPEN ITEM DOCUMENT TYPE

Required.  These codes are used to indicate how the open item will be processed.

 

Detail

RF329S02 - Detail

 WILLIAMS                       COMMON FEATURES                         1/23/96

 DSP01                    REFERENCE FILE CATEGORY 329                   INQUIRE

                                                                                

                   Category Name        A/R DOCUMENT TYPES                     

                                                                               

                                        OPEN ITEM DOCUMENT TYPE                

                   Category Key         IN                                     

                                                                               

                                                                                

            DESCRIPTION                                                        

       Data INVOICE                                                            

            TTTTTTTTTTTTTTT                                                    

                                                                               

            GROUP         SECTOR         PMT SECTOR   FAKE SECTOR              

       Data   1             A                B             X                    

              X             X                X             X                   

                                                                               

                                                                               

       Data                                                                    

                                                                               

                                                                               

 F2=Command          F3=Exit             F9=Inquiry          F10=Function Select

                                                                               

 

This screen will be used to maintain the description, group, and sector for the document type.

DESCRIPTION

Required.  A 15-character, user-defined name corresponding to the open item document type code.

GROUP

Required.  This field defines the document group to which the document type belongs.  Valid values are:

1 - Invoice

2 - Debit Memo (increases receivable)

3 - Credit Memo (decreases receivable)

4 - Cash Sale

5 - Finance Charge

6 - Unpaid/Claimed Back Draft

The document type specified for the open item entered will be based on the group for the document type.  The open item will be processed as either an invoice, debit memo, credit memo, cash sale, finance charge, or unpaid/claimed back draft.

SECTOR

Optional.  This field will be used as a means of categorizing different document types.  It will be used to facilitate localization efforts for countries which require document numbering by sector rather than by document type.  The fiscal sector must exist on Reference File category M19 with the AR flag set to 'Y' and the sector type either blank or 1.  This field must be entered if the Payment Sector field is entered and its sector type must be 1.

PAYMENT SECTOR

Optional; required for payment time VAT review processing.  For fiscal purposes, this field is used to record a payment applied to an open item with a VAT declaration point of 2.  This processing only occurs if a record exists for the open item company/location on Reference File category M12.  The payment sector must exist on Reference File category M19 and its sector type must be 2.

FAKE SECTOR

Optional.  This field contains the sector which is used to identify the temporary document number used to avoid any gap in the numbering.  This processing will only apply if a record exists for the open item company/location on Reference File category M12.

If it is entered, it must exist on Reference File category M19 and have a Sector Type of '9' (Dummy).