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A/R DOCUMENT TYPES
Function Select
RF329S01 - Function Select
WILLIAMS COMMON FEATURES 6/01/95
DSP01 REFERENCE FILE CATEGORY 329 FUNCTION SELECT
Category Name A/R DOCUMENT TYPES
OPEN ITEM DOCUMENT TYPE
Category Key IN
XX
Request Code 4
1 - Add
2 - Change
3 - Delete
4 - Inquire
F2=Command F3=Exit F7=End Category F8=Display List
F9=Inquiry
The AR Document Type category will be used to define the valid document types for the Accounts Receivable, Order Processing, Draft Management, and Synchro modules. It contains valid open item document types along with corresponding user-defined descriptive names, specific groups for the document type, and document sector information.
The document types defined in this category will be entered in all conversations which have an enterable document type. Each document type will be defined with a document group which will indicate whether the open item will be processed as an invoice, debit memo, credit memo, cash sale, finance charge, or unpaid/claimed back draft. The document types defined on Reference File category 328 will be used as default values for the AR module.
OPEN ITEM DOCUMENT TYPE
Required. These codes are used to indicate how the open item will be processed.
Detail
RF329S02 - Detail
WILLIAMS COMMON FEATURES 1/23/96
DSP01 REFERENCE FILE CATEGORY 329 INQUIRE
Category Name A/R DOCUMENT TYPES
OPEN ITEM DOCUMENT TYPE
Category Key IN
DESCRIPTION
Data INVOICE
TTTTTTTTTTTTTTT
GROUP SECTOR PMT SECTOR FAKE SECTOR
Data 1 A B X
X X X X
Data
F2=Command F3=Exit F9=Inquiry F10=Function Select
This screen will be used to maintain the description, group, and sector for the document type.
DESCRIPTION
Required. A 15-character, user-defined name corresponding to the open item document type code.
GROUP
Required. This field defines the document group to which the document type belongs. Valid values are:
1 - Invoice
2 - Debit Memo (increases receivable)
3 - Credit Memo (decreases receivable)
4 - Cash Sale
5 - Finance Charge
6 - Unpaid/Claimed Back Draft
The document type specified for the open item entered will be based on the group for the document type. The open item will be processed as either an invoice, debit memo, credit memo, cash sale, finance charge, or unpaid/claimed back draft.
SECTOR
Optional. This field will be used as a means of categorizing different document types. It will be used to facilitate localization efforts for countries which require document numbering by sector rather than by document type. The fiscal sector must exist on Reference File category M19 with the AR flag set to 'Y' and the sector type either blank or 1. This field must be entered if the Payment Sector field is entered and its sector type must be 1.
PAYMENT SECTOR
Optional; required for payment time VAT review processing. For fiscal purposes, this field is used to record a payment applied to an open item with a VAT declaration point of 2. This processing only occurs if a record exists for the open item company/location on Reference File category M12. The payment sector must exist on Reference File category M19 and its sector type must be 2.
FAKE SECTOR
Optional. This field contains the sector which is used to identify the temporary document number used to avoid any gap in the numbering. This processing will only apply if a record exists for the open item company/location on Reference File category M12.
If it is entered, it must exist on Reference File category M19 and have a Sector Type of '9' (Dummy).