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A/P DOCUMENT TYPES
Function Select
RF216S01 - Function Select
WILLIAMS COMMON FEATURES 6/01/95
DSP01 REFERENCE FILE CATEGORY 216 FUNCTION SELECT
Category Name A/P DOCUMENT TYPES
OPEN ITEM DOCUMENT TYPE
Category Key IN
XX
Request Code 4
1 - Add
2 - Change
3 - Delete
4 - Inquire
F2=Command F3=Exit F7=End Category F8=Display List
F9=Inquiry
The AP Document Types category will be used to define the valid document types for the AP module. It contains valid open item document types along with corresponding user-defined descriptive names, specific groups for the document type, and document sector information.
The document types defined in this category will be entered during open item entry and manual payment in order to assign a document type to the open item. Each document type will be defined with a document group which will indicate whether the open item will be processed as an invoice, debit memo, or credit memo. The document types defined on Reference File category 200 will be used as default values for the AP module.
OPEN ITEM DOCUMENT TYPE
Required. These codes are used to indicate how the open item will be processed.
Detail
RF216S02 - Detail
WILLIAMS COMMON FEATURES 6/01/95
DSP01 REFERENCE FILE CATEGORY 216 INQUIRE
Category Name A/P DOCUMENT TYPES
OPEN ITEM DOCUMENT TYPE
Category Key IN
DESCRIPTION
Data INVOICE
TTTTTTTTTTTTTTT
GROUP SECTOR
Data 1 Y
X X
Data
F2=Command F3=Exit F9=Inquiry F10=Function Select
DESCRIPTION
Required. A 15-character, user-defined name corresponding to the open item document type code.
GROUP
Required. This field defines the document group to which the document type belongs. Valid values are:
1 - Invoice
2 - Debit Memo (reduce payable)
3 - Credit Memo (increase payable)
The document type specified for the open item entered in the Open Item Entry and Manual Payment Entry conversations will be based on the group for the document type. The open item will be processed as either an invoice, debit memo, or credit memo.
SECTOR
Optional. This field will be used as a means of categorizing different document types. It will be used to facilitate localization efforts for countries which require document numbering by sector rather than by document type. The sector must exist on Reference File category M19 and must have the AP flag set to 'Y' and the sector type either blank or 1.