WILLIAMS TRANSFER CONTROL 12/11/95
DSP01 TRANSFER ORDER SHIPPING MULTI-LINE
Supplying CO 001 Receiving CO 001 Order Number JAS10 Ship Number 1
WHS BEL WHS DW1 Order Status RLS Cons BOL N
Ln L Item Number/ Ordered Rsrvd Qty/ Ship Qty/ Stock Locn/ B
No S Description Quantity Ship to Dt Tot Sh Qty SKU Lot Number T R Sel
1 R JAS-TRAN1 1.000 1.000 EA BADLOC1 D
JIM'S TRANSFER PART 1 .000
2 R JAS-TRAN1 1.000 1.000 EA BADLOC1 D
JIM'S TRANSFER PART 1 .000
3 R JAS-TRAN1 1.000 1.000 EA BADLOC1 D
JIM'S TRANSFER PART 1 .000
4 R JAS-TRAN1 1.000 1.000 EA BADLOC1 D
JIM'S TRANSFER PART 1 .000
5 R JAS-TRAN1 1.000 1.000 EA BADLOC1 D
JIM'S TRANSFER PART 1 .000 +
F3=Exit F4=Prompt F5=Detail F7=Select BOL
F10=Function Select F20=Ship Complete F21=End Shipment
This screen is used to enter shipment details such as shipped quantity, the location from which the shipped goods were selected, the balance type of the goods selected, and the lot number for a lot-controlled item if the environment is lot-controlled.
Full screen validation is performed after the Enter key is pressed. For each line, the total quantity shipped (for this shipment) must be less than or equal to the reserved quantity for the item. The stock location and balance type must exist in the supplying company/ warehouse and the lot number must be valid for lot-controlled items.
Note: Expired lots can be shipped. A warning message will be issued to the user if the lot expiration date is less than the current date.
If after the first validation, you wish to reverse a shipment entered for any line, enter zero or blanks in the shipped quantity for that line.
The End Shipment function (F21) performs a full screen validation for any transfer order lines changed since the last validation. If no errors occur, each transfer order line shipment that you enter is posted on-line to the database. You are then returned to the Function Select screen. If errors occur during posting, all successfully posted lines will be protected from user entry, and the remaining unposted lines will be highlighted and an error message displayed.
At any time, the Ship Complete function (F20) will ship all lines which you have not already entered, using the reserved quantity, default stock location and balance type.
Note: In a lot-controlled environment, lot-controlled items must be shipped manually since entry of lot numbers is mandatory. The Ship Complete function only primes the shipped quantity and validates entered data, allowing you to change the default values before ending the shipment.
If the stock for an order line is shipped from multiple locations, lots, or balance types, you can specify multiple quantity/location/balance type/lot number entries for the order line on the detail screen. The detail screen is accessed by selecting an order line with an 'X' in the Select field and pressing F5.
Note: The location, balance type, and lot number on the Multi-line screen contains the information from the first multiple location line on the detail screen.
SUPPLYING COMPANY/WAREHOUSE
Display only. The company/warehouse from which the order is shipped.
RECEIVING COMPANY/WAREHOUSE
Display only. The company/warehouse that will receive the order.
ORDER NUMBER
Display only. The number of the transfer order being shipped.
SHIP NUMBER
Display only. The number of shipments, including the current one, made toward this transfer order. This number will print on the Expected Receipts report. It will appear in Transfer Order Inquiry if you are inquiring by part number.
ORDER STATUS
Display only. The code indicating the current status of the transfer order. Transfer order status codes are defined on Reference File category 403.
INVOICE FLAG
Required if using ESL/SSD processing. This field indicates whether an invoice will be created for the transfer order. Valid values are:
Y - Yes, create an invoice for the transfer order shipment.
N - No, do not create an invoice for the transfer order shipment.
The initial value of this flag defaults from the Transfer Order and will only be displayed if the use ESL/SSD flag on Reference File category 133 is set to ‘Y’. This field cannot be updated if any shipments have been made against the transfer order.
If this flag is set to ‘Y’, shipment reversals will not allowed. Furthermore, if the flag is set to ‘Y’, the customer number will be retrieved from Reference File category D07 and the VAT code, VAT type, and Home/Export flag will be validated on the Customer Master File. Only an exonerated VAT type and a home/export flag set to ‘H’ will be allowed. Otherwise, the invoice flag must be set to ‘N’.
DOCUMENT TYPE
Required if using ESL/SSD processing.. This field is defaulted from the invoice document type defined on Reference File category 328 and will only be displayed if the use ESL/SSD flag is set to ‘Y’ on Reference File category 133. This field cannot be updated if any shipments have been made against the transfer order.. The document type must have a document group of ‘1’ as defined on Reference File category 329.
CONSOLIDATED BOL FLAG
Required. Indicates whether you want to use the Consolidated BOL feature. If Y (yes), the system allows you to group orders which have been shipped onto one Bill of Lading. This is done through the BOL Consolidation conversation any time after the shipment has been sent.
Valid entries are:
Y - Consolidated BOL requested. Orders will be shipped without automatic BOL generation. Bills of Lading may be generated collectively at a later time through the BOL Consolidation conversation.
N - Consolidated BOL not allowed for this order. A Bill of Lading will be created automatically as soon as the order is shipped.
The default value for this field is maintained on Reference File category 413. The default can be overridden during the shipping conversation.
LINE NUMBER
Display only. The sequential number of this transfer order line.
LINE STATUS
Display only. The status of this transfer order line. Status codes are defined on Reference File category L15.
ITEM NUMBER/DESCRIPTION
Display only. The number and description of the ordered item, as defined on the supplying plant Part Master File (DE100M).
ORDERED QUANTITY
Display only. The quantity of the item ordered.
RESERVED QUANTITY
Display only. The quantity of the item reserved for shipment at the supplying company/warehouse.
QUANTITY SHIPPED TO DATE
Display only. Order Item quantity shipped to date (posted shipments, excluding this shipment).
SHIP QUANTITY
Required. The quantity of the item shipped from this location, balance type, and lot for this shipment. Many other quantities for this order may be shipped from other locations, balance types, or lots by typing an 'X' in the Select field and pressing F5-Detail.
TOTAL SHIPPED QUANTITY
Display only. Must be less than or equal to reserved quantity for this line.
STOCKKEEPING UNIT OF MEASURE
Display only. The stockkeeping unit of measure for the item as defined on the Part Master File.
STOCK LOCATION
Required. Used to identify the location from which the items are shipped (must exist in the supplying company/warehouse).
LOT NUMBER
Required (for lot-controlled items). Appears only in a lot-controlled environment. Used to identify the lot number from which the items are shipped. If the lot is on hold, an error message is displayed, and the lot is reverse imaged. No inventory may be issued from or received into a lot that is on hold.
BALANCE TYPE
Required. Used to identify the balance type from which the items are shipped (must exist in the supplying company/ warehouse).
REVERSAL CODE
Optional. If entered, must be equal to 'R'. If reversal shipment is selected for a line, shipped quantity, location, and lot number must be blank. If any shipment of the line selected has already been received, reversal shipment transaction is not authorized for this line.
SELECT
Optional. Used to select an order line for detailed information.
COMMAND KEYS
Enter - Display the detail screen.
F2 - Display a window where a fast path option or mnemonic can be entered. Fast path allows the next menu selection to be made directly from this screen. When the window is displayed, pressing F3 will remove it.
F3 - Exit Transfer Order Shipping.
F4 - Display a list of values for the field where the cursor is positioned. If you select one of the items from the list, it will be returned to the application screen.
F5 - Used to enter multiple quantity/location/ balance type/lot number information for a shipment line.
F7 - Display bill of lading print options in a pop-up window (BOLPTS01) where they can be maintained for this shipment.
F10 - Return to the Function Select screen without updating changes.
F20 - Prime all lines having zero shipped quantity with default values (using the order line reserved quantity as the default ship quantity), in preparation for on-line posting using F21-End Shipment. Note: Lot-controlled items cannot be shipped in this manner. All lot-controlled items will be ignored and a warning message will be issued to you.
F21 - Validate any changes to order line shipments. Perform on-line posting to the databases for each line shipped. Return to the Function Select screen if all shipped lines have been successfully posted.
|