WILLIAMS CO 001 INVENTORY CONTROL 8/20/93
DSP01 WHS BEL PHYSICAL INVENTORY TICKET MAINTENANCE DETAIL
Ticket Number 001585 Counter Init SJK Inventory Date 8/10/93
Batch Number Checker Init EMB Status COUNTED
Part Number BOLT-100 PURCHASING PART
Adjusted/
Ln Location Lot Number B/T UM Counted Qty Perpetual Qty
01 LOC01 LOT01 H EA 15.000 .000
Job Number JOB02 .000
02 .000 .000
Job Number .000
03 .000 .000
Job Number .000
04 .000 .000
Job Number .000
05 .000 .000
Job Number .000 +
F3=Exit F4=Prompt F6=Fold/Truncate F10=Function Select
This screen allows you to maintain physical inventory information for the ticket selected on the Function Select screen. It displays information for a specific part; regardless of the part's location. From this screen you can enter actual physical quantities; the system will then calculate any required adjustments.
Note that whether or not the Adjusted Quantity and Physical Quantity fields are displayed depends on the value of the Display Adjustment Quantities field on Reference File category C25.
The information provided below about whether a field is optional, required, or display only, applies to all maintenance functions except 'inquire on a ticket'. If you are in inquiry mode, all fields are for display only.
COMPANY/WAREHOUSE
Display only. This field identifies the company/ warehouse location associated with the physical inventory ticket currently being maintained.
TICKET NUMBER
Display only. This field identifies the physical inventory ticket number currently being maintained.
COUNTER INITIALS
Optional. This field can be used to enter the initials of the person/department responsible for taking the physical inventory. This field is for informational purposes only; there is no system validation.
INVENTORY DATE
Display only. This field indicates the date of the physical inventory as indicated on the ticket. The value of this field defaulted from Reference File category C25 at the time the ticket was created. This date is used to determine the fiscal period in which the transaction will be posted to the Inventory Accounting module.
BATCH NUMBER
Optional. This field can be used to identify the batch or cycle of the physical inventory when this ticket will be used. This field is for informational purposes only; there is no system validation.
Note: A report formatting option is provided to allow you to print the ticket edit report by batch number.
CHECKER INITIALS
Optional. This field can be used to enter the initials of the person/department responsible for approving the physical inventory. This field is for informational purposes only; there is no system validation.
TICKET STATUS
Display only. This field indicates the current status of the ticket. The value is maintained by the system. Valid values are maintained on Reference File category C26.
PART NUMBER/DESCRIPTION
Display only, except when adding a ticket (maintenance code =1) or entering counted quantities (maintenance code = 2) for a blank ticket. This field indicates the part number for which counted quantities are being entered. If entered, the part number must exist on the Part Master File (DE100M). When maintaining an existing ticket, the part's description is also displayed.
LINE NUMBER
Display only. This field indicates the line number associated with the location where the part is in inventory.
LOCATION ID
Optional for blank tickets. This field can be used to enter a location where the part being inventoried exists. If entered, the location must be valid on the Location Validation File (DE140M). At least one location is required except when counting quantities.
JOB NUMBER
Optional only if the part is job-controlled and ticket status is 'Blank'; must be blank if the part is not job-controlled. This field can be used to enter a job number associated with the physical inventory of the specified location. If entered, the job number must be valid on the Job Master File (JC100M).
LOT NUMBER
This field may only be entered for blank tickets; it is required when the part is lot controlled and must be blank when the part is not lot controlled. This field can be used to enter a lot number associated with the part in the specified location. If entered, the lot number must exist on the Lot Control File (IC150M).
BALANCE TYPE
Optional for blank tickets. This field indicates the inventory balance type associated with the specified location. Valid values are established in the Balance Type Maintenance conversation.
UNIT OF MEASURE
Optional for blank tickets. This field indicates the unit measure used for the part in the specified location. If entered, it must be the part's stockkeeping unit of measure as specified on the Part Master File (DE100M).
COUNTED QUANTITY
Optional. This field indicates the actual physical (counted) quantity that exists for the part in the specified location. The number in this field will be compared to the perpetual quantity to calculate any required adjustments. When the entry of counted quantities results in a non-zero adjusted quantity, the adjusted quantity will be highlighted. If entered, the value of this field must be numeric and be greater than or equal to zero.
ADJUSTED QUANTITY
Display only. This field indicates the difference between the actual quantity available and the quantity that the system assumed was available. The adjusted quantity is also the quantity that will be posted when the Adjustment Post option is selected. The adjusted quantity and perpetual quantity will only display if the Display Adjustment Quantities option on Reference File category C25 is 'Y' (yes) for this company/warehouse. The value of this field is calculated using the formula below:
Adjusted Quantity = Counted Quantity - Perpetual Quantity
PERPETUAL QUANTITY
Display only. This field indicates the amount of inventory for this part/location/balance type in the computer system's records. This quantity is maintained by the system. This number is compared to the counted quantity to calculate any required inventory adjustments.
COMMAND KEYS
Enter - Process the request.
F3 - Exit program without processing the entered data.
F4 - Display a list of values for the field where the cursor is positioned. If you select one of the items from the list, it will be returned to the application screen.
F6 - Display a second line of information for each record. When the second line is displayed, pressing F6 again will remove it.
F10 - Return to the Function Select screen without processing the entered data.
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