WILLIAMS ELECTRONIC DATA COLLECTION 6/22/94
DSP01 TRANSACTION REVIEW ADJUSTMENT
Part Number
Transaction Quantity 7.000 Unit Of Measure EA
Company 001 Warehouse BEL
Adjustment Code Stock Location ANCO
Balance Type H Reversal Code
Transaction Description Lot Number
Unit Cost Transaction Value
Lot FIFO Date Lot Type
Job/Group No Transaction Date 4/04/94
Account/Center Number
F2=Command F3=Exit F4=Prompt F5=Previous Trans
F6=Next Trans F14=Delete Trans F15=Rekey Data F21=New Ref ID
MPC0002 Invalid part number +
This screen displays one inventory adjustment transaction from the Transaction File. The transaction was entered through Electronic Data Collection. It contains some error that prevents it from being processed. This screen allows you to review the transaction, identify any incorrect fields, make the necessary corrections, and resubmit the transaction.
PART NUMBER
Required. Enter the number of the part for which inventory is to be adjusted. The part must be an active part on the Part Master File. The part must have a part status that is valid for inventory adjustments and stock transfers, as defined on Reference File category D88.
TRANSACTION QUANTITY
Required. Enter the adjustment quantity.
UNIT OF MEASURE
Required. Enter the unit of measure for the transaction quantity. It must be one of the units of measure defined for the item (stockkeeping, purchasing, or selling unit).
COMPANY
Required. Enter the company for which you are recording the adjustment.
WAREHOUSE
Required. Enter the warehouse where the adjustment is being made. The company and warehouse combination must exist on the Warehouse Description File.
ADJUSTMENT CODE
Required. Enter a code to identify why the adjustment is needed; for example, a customer return. The code you enter determines whether the adjustment will increase or decrease the inventory balance. Adjustment codes are defined on the Reference File.
STOCK LOCATION
Required. Enter the location of the inventory being adjusted. The location must exist at the company and warehouse specified on the screen.
BALANCE TYPE
Required. Enter the balance type for the inventory being adjusted. Balance types are defined on the System Control File.
REVERSAL CODE
Optional. Enter an 'R' in this field if the transaction will back out a previously entered transaction. Otherwise, leave this field blank.
TRANSACTION DESCRIPTION
Optional. User-defined; can be alphanumeric or numeric. It must be left-justified.
LOT NUMBER
This field is displayed only in lot-controlled environments. Required for lot-controlled parts; must be blank if the part is not lot controlled.
You have several options:
o You may enter an existing lot number in this field.
o You may create a new lot by entering a new lot number in this field.
o If Automatic Lot Number Assignment has been set to Y (yes) in Reference File category Y34, a lot can be assigned automatically using the next available lot number.
o If Automatic Lot Number Assignment has been set to N (no) in Reference File category Y34, a new lot number will not be assigned automatically. You may, however, enter either an existing lot number or a new lot number in this field. If you enter a new lot number in this field and press Enter, the lot number will be added to the Lot Control File (IC150M).
If the lot is on hold, an error message is displayed and the field is reverse imaged. No inventory may be issued from or received into a lot that is on hold.
UNIT COST
Optional. (Not on Cycle Count Adjustment screen) Used to assign a value to the adjustment transaction for a part that uses moving average costing (the part is in a warehouse using moving average costing or is a non-standard part). If entered, the unit cost must be numeric and can have up to seven decimal places. Either a cost per unit must be entered (in the Unit Cost field) or a cost for the entire transaction must be entered (in the Transaction Value field). The unit cost may not be entered for a cycle count adjustment.
TRANSACTION VALUE
Optional. If not blank, must be numeric and right-justified. It has two implied decimal positions.
LOT FIFO DATE
This field is displayed only in lot-controlled environments. Required for lot-controlled parts when you create a lot or receive a balance against a preexisting lot for the first time. Must be blank if the part is not lot controlled. This date is used to establish the age of lot-controlled inventory so that the oldest inventory is used first and inventory obsolescence is minimized. You must enter the date using the appropriate date format (day/month/year, year/month/date, etc.) as defined on Reference File category 049. If you do not enter a date and you are creating a new lot, the transaction date will default to this field.
LOT TYPE
This field is displayed only in lot-controlled environments. Required for lot-controlled parts when you create a new lot; must be blank if the part is not lot controlled. This field indicates whether the type of lot is manufactured or purchased. Valid values are:
M - Manufactured
P - Purchased
JOB/GROUP NUMBER
Optional. Displayed only if the Job Control module is installed.
For job-controlled parts, this field indicates the job or job group for which inventory is being adjusted. If common inventory is being adjusted (or if the part is not job-controlled), this field must be left blank.
If this field is entered, it must be either a valid job on the Job Master File or a valid job group on Reference File category D47. The following two exceptions apply: Jobs with a status of C-closed or Z-costing closed may be entered if inventory still exists that was allocated for the job before it was closed. Job groups that have been deleted from the Reference File may be entered if inventory still exists that was allocated for the group before it was deleted.
TRANSACTION DATE
Required. The date when this transaction was captured through Electronic Data Collection. It cannot be later than the current date. The field is protected if valid.
ACCOUNT/CENTER INFORMATION
Optional. The account/center number may be entered to specify the expense (or gain) account to be booked. If not entered, the expense account will be assigned based on the adjustment code. If the General Ledger module is installed, the account/center must be found on the Account/Center Master File. If the General Ledger module is not installed, the account must be found on Reference File category 112, Account Description, and the center must be found on Reference File category 113, Center Description.
COMMAND KEYS
Enter - Process request.
F2 - Display a window where a fast path option or mnemonic can be entered. Fast path allows the next menu selection to be made directly from this screen. When the window is displayed, pressing F3 will remove it.
F3 - Exit program and return to menu without recording any changes entered on the screen.
F4 - Display a list of values for the field where the cursor is positioned. If you select one of the items from the list, it will be returned to the application screen.
F5 - Display the previous transaction in the Transaction File for this Reference ID.
F6 - Display the next transaction in the Transaction File for this Reference ID.
F10 - Used to return to the function select screen from a detail screen.
F14 - Delete the displayed transaction.
F15 - Redisplay the screen with the original data.
F21 - New reference ID (transaction review).
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