Description

The Electronic Data Collection (EDC) module allows transactions collected from external devices to be processed by the MAC-PAC modules.  Data can be collected from a wide variety of sources.  The most common source, however, is from bar coded documents scanned with a hand-held terminal.  Scanning bar coded documents is a reliable, efficient, and cost-effective way to capture transactions while reducing data entry time and paperwork.  EDC, therefore, provides the data base with a more accurate representation of production and inventory.

Electronic Data Collection includes three main functions:  routing transactions to the appropriate MAC-PAC modules, correcting any invalid transactions online, and printing bar coded documents and labels.

Transaction Routing

The transaction routing function includes the following sub-functions.

·     Submitting transactions to the application modules that will process them.  The transactions are processed asynchronously using the same validation and program logic used for the equivalent online transactions.

-    Manufacturing order receipt, component issue, inventory adjustment, and stock transfer transactions are sent to the Inventory Control module.

-    Shop floor transactions are sent to the Shop Floor module. 

-    Order processing transactions are sent to the Order Processing module.  Shipping transactions are validated based on data from the Order Processing module.

-    Purchase order receipt transactions are sent to the Purchasing module.

-    Flow receipt, deduct issue, lot control inventory relief, lot control by-product receipt, unplanned material usage, labor reporting, and machine reporting transactions are sent to the Just-in-Time module.

·     Controlling the processing of the asynchronous transactions:

-    Transaction reports list the total number of transactions processed.

-    An exception report identifies improperly transmitted transactions.

Transaction Routing Procedures

To perform transaction routing, use the steps below.

1.   Record transaction on the hand-held terminal.  (*This section assumes the use of a hand-held terminal and PC Support; however, any data collection device can be used.)

2.   Upload transactions from the hand-held terminal to a personal computer.

3.   Upload transactions from the personal computer.

a.   Emulation program should be loaded on the personal computer and at the system sign-on screen.

b.   Select the Electronic Data Collection option on the System Application Menu.

c.   Select the Personal Computer Interface option on the Electronic Data Collection Application Menu.  Steps 3b and 3c may be bypassed by entering fast path code 2051 on the current menu or screen displayed.

d.   Enter CK as the PC Request Code to check if upload members exist.

(1) If no members exist:

a)   Switch from the EDC application to the personal computer application and upload the data file to the host system.

b)   Return to the EDC application and write a message to the asynchronous monitor.  This step is performed by entering WM as the PC Request Code.

After both steps have been performed, the transactions will be routed.  If the EDC monitor is active, the uploaded members will be deleted.

(2) If members exist, three scenarios are possible:

·     A member was previously uploaded to the host system, and a message was sent to the monitor, but the transactions have not been processed because the monitor has not been active.

·     A member was uploaded but not processed because no message was sent to the monitor.

·     An upload was performed but the data was not transferred properly.

Determine which of these three scenarios is correct.  Then perform one of the following activities, as appropriate:

·     Exit from this program and initiate the Electronic Data Collection asynchronous monitor.

·     Write a message to the asynchronous monitor to process the transactions.  To perform this step, enter WM as the PC Request Code.  After the transactions are processed, they will be deleted.

·     Enter RM as the PC Request Code to remove the uploaded members.

When the previously uploaded member has been processed or removed, you can proceed to upload new transactions, as described in step d1.

e.   Verify that the correct number of records were uploaded.

f.    Save Transfer File data for backup.

Transaction Maintenance Procedures

The MAC-PAC modules validate the EDC transactions and post valid transactions.  Invalid transactions are placed in a transaction review file.  Each type of transaction is placed in its own file.  Through EDC, you can review the invalid transactions, correct any errors, and resubmit the transactions to the application modules. 

Printing bar coded documents and labels.

EDC can print data entry documents (such as pick lists, move tickets, and CONBON cards) with bar codes.  It can also print bar coded labels containing information such as employee numbers, part information, and machine numbers.

1.   Request reports as needed.

a.   Select the Release Submitted Jobs option from the Electronic Data Collection Menu.  This is an optional step, as all transactions in error can be reviewed online through the error correction program.

b.   Select the Pending Transactions or Bar Coded Labels Report option.

c.   Review reports.

2.   Correct transactions

a.   Display the Electronic Data Collection Application Menu by selecting the Electronic Data Collection option from the System Application Menu.

b.   Display the Transaction Review Reference Number Entry Screen by selecting one of the following options on the Electronic Data Collection Application Menu:

-     MO Receipts/Component Issues Errors option (fast path code 3001 or mnemonic MOERR).

-     Inventory Adjustment and Stock Transfer Errors option (fast path code 3002 or mnemonic INVERR).  Use transaction type 1 for inventory adjustments or type 2 for stock transfers.

-     Shop Floor Errors option (fast path code 3003 or mnemonic SFERR). 

-     Order Processing Errors option (fast path code 3004 or mnemonic OPERR).

-     Purchasing Errors option (fast path code 3005 or mnemonic POERR).

-     Just-in-Time (JIT) Flow Receipt Errors option (fast path code 3006 or mnemonic FLWERR).

-     JIT Deduct Issues/Point Relief Errors option (fast path code 3007 or mnemonic DDPERR).

-     JIT Lot Control Inventory Relief Errors option (fast path code 3008 or mnemonic LOTISSERR).

-     JIT Lot Control By-Product Receipt Errors option (fast path code 3026 or mnemonic LOTRCTERR).

-     JIT Unplanned Material Usage Errors option (fast path code 3009 or mnemonic UMUERR).

-     JIT Labor Reporting Errors option (fast path code 3010 or mnemonic LABRPTERR).

-     JIT Machine Reporting Errors option (fast path code 3011 or mnemonic MCHRPTERR).

c.   Enter reference ID and correct and/or cancel transactions.