WILLIAMS COMMON FEATURES 7/13/96
DSP01 VENDOR MASTER MAINTENANCE FUNCTION SELECT
Vendor ACME
Maintenance Code 2
Reference Vendor
1 - Add A Vendor
2 - Change Vendor Remittance
3 - Change Vendor Order Info
4 - Change Vendor EDI Info
5 - Deactivate A Vendor
6 - Reactivate A Vendor
7 - Copy A Vendor
8 - User Defined Fields
F2=Command F3=Exit F4=Prompt F9=Inquiry
F12=Comments
This conversation allows you to enter or change master file information for a vendor, create a new vendor file by copying information from an existing vendor, deactivate or reactivate a vendor, or create user-defined fields for a vendor. Each vendor has remittance and order information that can be added or changed.
VENDOR
Required. Enter the number of the vendor whose master file information will be maintained.
MAINTENANCE CODE
Required. This field is required both for performing maintenance and for using the vendor search. Valid values are:
1 - Add a Vendor Allows you to enter information for a new vendor. The only validation done on this screen for this option is to make certain that the vendor does not already exist.
2 - Change Vendor Remittance Allows you to change the vendor remittance information. This screen checks to ensure that the specified vendor has already been defined on the master file.
3 - Change Vendor Order Information Allows you to change the order information that is used primarily in the Purchasing module. This screen checks to ensure that the specified vendor has already been defined on the master file.
4 - Change Vendor EDI Information Allows you to change EDI information for the vendor. This information is used primarily for the Electronic Data Interchange and Purchasing modules to facilitate electronic transactions. This screen checks to ensure that the specified vendor has already been defined on the master file.
5 - Deactivate Vendor Allows you to deactivate a vendor if that vendor will not be used in the future. This screen validates that the vendor is defined on the file and is active. This screen also checks to ensure that the vendor has no purchase orders or accounts payable outstanding. A vendor cannot be deactivated if another vendor uses it as a consolidating vendor.
6 - Reactivate Vendor Allows you to reactivate a vendor that was previously deactivated. This screen validates that the vendor has been defined on the master file and is currently inactive.
7 - Copy a Vendor Allows you to create master file records for a new vendor by copying the records from a vendor that has already been defined. The number for the new vendor is placed in the Vendor Number field. The vendor whose information will be copied is specified in the Reference Vendor field.
8 - User-Defined Fields Allows you to enter data specific to your company and store it on the Vendor Master File. You may only maintain data for active vendors. Data is not processed by the system.
REFERENCE VENDOR
Required (if the Copy option is chosen). If any other option is chosen, this field must be blank. Enter the number of the vendor whose information will be copied.
COMMAND KEYS
Enter - Process this request.
F2 - Display a window where a fast path option or mnemonic can be entered. Fast path allows the next menu selection to be made directly from this screen. When the window is displayed, pressing F3 will remove it.
F3 - Exit the program and return to previous conversation.
F4 - Display a list of values for the field where the cursor is positioned. If you select one of the items from the list, it will be returned to the application screen.
F9 - Enter vendor inquiry conversation (CF810E).
F12 - Enter the Comments program to allow maintenance of vendor comments. This command key will only be displayed in change, deactivate, and reactivate modes.
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