WILLIAMS DRAFT MANAGEMENT 12/14/92
DSP01 UNPAID/CLAIMED BACK DRAFT ENTRY HEADER
Co/Loc 001 BRU Transaction Type BE
Accounting Date 102393 Document Date 112293
Bank Code B1 Book Code DM
Currency USD
Drafts Total Amt 100.00 Number of Drafts 1
Total Expenses .00
F2=Command F3=Exit F4=Prompt
This screen allows you to register unpaid or claimed back drafts.
o Unpaid draft: a draft which has been remitted to the bank but which has been returned because of insufficient customer funds or other problems (bank rejection due to formatting, etc.).
o Claimed back draft: a draft which has been remitted to the bank but which you, for some reason, want returned and not paid.
Both functions can include bank expenses that companies can decide to charge to customers. To replace the drafts that were unpaid/claimed back, a new document with an unpaid/claimed back document type (defined on Reference File category 329) is created.
COMPANY/LOCATION
Required. The company and location must exist on the Reference File category 002. The company/location whose unpaid/claimed back drafts will be updated.
TRANSACTION TYPE
Required. Enter the type of transaction to be processed. This transaction type is also used as the first two characters in the number of the replacement document. This type must exist on the Reference File category F31.
ACCOUNTING DATE
Enter the date corresponding to the period in which the transaction is to be distributed to the General Ledger. It must fall within the valid range of accounting dates listed in Reference File category 336. If the company/location prints Daily Fiscal Journal Reports (flag must be set to yes on Reference File category 132), this date must be greater than or equal to the beginning date of the current accounting period on Reference File category 013. This date must also be greater or equal to the document date. If the date is not entered, the field will be initialized with the system date.
DOCUMENT DATE
Required. Enter the document date for the new documents which will be created to cover the entered unpaid/claimed back drafts. This date must be valid and must be less than or equal to the accounting date.
DOCUMENT TYPE
Required. Enter a document type for the new documents which will be created to cover the entered unpaid/claimed back drafts. This type must exist on Reference File category 329 as an unpaid/claimed back draft document type (group 6). It will be defaulted from Reference File category 328.
BANK CODE
Required. The bank where you remitted the drafts, which are now unpaid or claimed back. This code will be used for posting new accounting transactions. The bank/company/location combination must exist on the Bank Account File (CFBAMP).
BOOK CODE
Required. This code is used to separate G/L Journal Entries into individual books. This code must be defined on Reference File category 136. The code will default from the book code/conversation defaults on Reference File category 135 if book codes are used in this location (flag will be set to Y in Reference File category 132). Otherwise, the book code is defaulted as the module code (in this case, DM).
CURRENCY
Required. This field is displayed only if you operate in multiple currencies. The currency code must exist on the Currency Rate File (CF240M). The code will default from Reference File category F39 (DM Defaults). This field limits the drafts to only one currency. The same currency must be entered in drafts total amount and total expenses.
DRAFTS TOTAL AMOUNT
Required. Total amount of unpaid or claimed back drafts. This field is used as a control field.
NUMBER OF DRAFTS
Required. Number of unpaid or claimed back drafts to be registered. This field is used as a control field.
TOTAL EXPENSES
Optional. Total expenses from the process to be charged to customers. This field is used as a control field.
COMMAND KEYS
Enter - Process request.
F2 - Display a window where a fast path option or mnemonic can be entered. Fast path allows the next menu selection to be made directly from this screen. When the window is displayed, pressing F3 will remove it.
F3 - Exit and return to the Draft Management Menu.
F4 - Display a list of values for the field where the cursor is positioned. If you select one of the items from the list, it will be returned to the application screen.
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