Maintain Drafts

The Draft Maintenance conversation is used to inquire, or maintain existing drafts.  Drafts with a status of submitted to acceptance can either be left at that status or changed to a status of refused.  For all other statuses, inquire is the only function that can be performed.  Date, amount, and bank information fields can also be updated on the screen for a draft with a submitted to acceptance status.

Select Transaction Screen

1.   Enter the Draft Maintenance option on the Draft Management Menu.  This will display the Transaction Header screen (DM110S01).

Maintain a Draft

2.   To select a draft for maintenance, enter either a specific draft number or enter the customer number in the appropriate fields.  Company/location is required when a draft number is entered.  When a customer is entered, company/location is required based on the currency level.

To validate the data on the screen, press the ENTER key.  If any field is not valid, the Transaction Header screen is redisplayed, the invalid field is highlighted, and an error message is displayed.

If you specify a customer, a list of drafts for this customer will be displayed on the Draft Maintenance List screen (DM110S02).  To view a draft from this list, enter an X next to the specific draft and then press the ENTER key.  The Draft Maintenance Detail screen (DM110S03) is displayed and the draft can be maintained.  If you choose to view a list of drafts, you can also enter the date range and status to limit which drafts are displayed.  To return the Selection screen from the Draft Maintenance List screen, press F10-Selection.

If you enter a specific draft number on the selection screen, this draft will be shown on the Draft Maintenance Detail screen (DM110S03).  The Draft Maintenance List screen will be shown.  If entered, the company/location and payment type must exist in combination with the draft number on the Draft Master File (DMDRFP).  To return to the Selection screen from the Draft Maintenance Detail screen, press F22-End Transaction or F13-Cancel Transaction.  To return the Draft Maintenance List screen, press F10-Draft List.

A draft can only be maintained if it has a status of submitted to acceptance.  All other drafts can only be inquired upon.  To update a submitted to acceptance draft, enter the specific draft or choose a draft from the Draft Maintenance List screen.

On the Draft Maintenance Detail screen, the fields that are underlined indicate where updating is possible.  For a draft submitted to acceptance, the following fields may be updated:  draft status, refusal date, revised due date, draft amount, and bank references (if applicable).  The draft status field may only be changed to a status of refused or left as is.  If the status if changed to refused, the refusal date is the only field on the screen that can be revised.  The refusal date indicates when the draft was refused.  Once a draft is changed to refused, it can no longer be updated.  If the status remains as submitted to acceptance, you can enter a revised due date and a new draft amount.

After all updates are performed, press the ENTER key to validate the data.  If there aren't any highlighted fields and no errors, press F22-End Transaction to display the Selection screen.  To cancel the transaction, press F13-Cancel Transaction or F10-Select to return to the previous screen.

End Session

3.   To end the session and redisplay the Draft Management Menu, first end or cancel any enter, update, or delete transactions, and then press F3-Exit, on any conversation screen.