Create Drafts

The Draft Creation screen allows you to manually create drafts (bill of exchange) to pay documents for which drafts were not created automatically.  Drafts can be created automatically through the following programs:  Consolidated Draft (DM500E), Shipping and Billing (OP125E), Post Billing (OP130E), Invoice Entry (AR030E, AR090P), Consolidated Invoicing (OP640E), and Synchro Shipping and Billing (GA270E).

The drafts are created with a 'submitted to acceptance' status in the Draft Master File (DMDRFP).

Display the Transaction Screen

l.    Enter the Draft Creation option on the Draft Management Menu.  This will display the Transaction Header screen (DM100S01).

Enter Draft to be created Manually

2.   To enter a draft, first enter data in the enterable fields on the Transaction Header screen and press the ENTER key.  Enterable fields are underlined on the screen.

Two kinds of data are entered on the screen:  key data and indicative data.

Key data fields are used to identify transactions in the system.  These fields appear on the top third of the Transaction Header screen.  The following key data fields are required:

·      Company/location

·      Customer

·      Issue date

·      Due date

Enter specific information about the draft in the fields on the bottom third of the screen.  The following indicative data fields are required only if the bank references are needed for remittance (flags defined on Reference File category F45):

·      Bank name

·      Bank address

·      Bank number

·      Bank account

For some fields, default values are initially displayed on the screen.  The operator can override all default values if necessary by keying the new value over the displayed value.

The issue date is used to determine when the draft was issued.  The due date is used to determine when the draft is due to the bank for payment.  Both of these fields are required.

The payment type is used to determine the type of payment that will be used to cover the open item.  On this screen, it can only be a bill of exchange.

The draft amount is the amount that will be covered by the draft.

The currency code is used to determine the type of currency which will be used to pay the draft.  If left blank, it will default to the customer's currency.

To validate the data, press the ENTER key.  If the data is valid, then you can end the transaction by pressing F22-End Transaction.  If you end the transaction with valid data, a message indicating that a draft number was created will be displayed.  The new draft number will also be displayed.  To leave the conversation without creating a draft, you can press F3-Exit.  To change any information prior to posting, press F15-Rekey data.

If any field is invalid, the Transaction screen is redisplayed, the invalid field is highlighted, and an error message is displayed.

End Session

3.   To end the session and redisplay the Draft Management Menu, first end or cancel any enter, update, or delete transactions, and then press F3-Exit, on any conversation screen.