WILLIAMS PAYMENT ENTRY AND APPLICATION 4/11/94
DSP01 DEDUCTION ENTRY DEDUCTIONS
Pmt Amt 20.00
Customer A-1 001 BRU Applied 10.00
Customer Name A-1 SERVICE Chrgbck .00
Payment CK 11111111 BEF Ded Amt .00
On-Acct 10.00
RC Reference Deduct Amt Comments Co Loc Reset - C
D1 1111111111 5 001 BRU
.00
.00
.00
.00
.00
.00
.00
.00
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F4=Prompt F9=Applications F10=Return to List F13=Cancel Tran
F16=Review Header F22=End Tran F23=End Tran/On Acct
This screen may be used to record miscellaneous deductions taken by the customer. These miscellaneous deductions can be reviewed later on by your payment entry clerk and adjustments can be made. Deductions may be recorded by entering a reason code, reference number, amount, description, VAT code, and company/location.
PAYMENT AMOUNT
Display only. Amount of payment in payment currency.
CUSTOMER
Display only. The customer whose payments are listed. The customer was entered on the header screen.
PAYMENT AMOUNT APPLIED
Display only. Amount of payment that has been applied to open items.
CUSTOMER NAME
Display only. The name of the customer whose payments are listed. The name is retrieved from the Customer Master File for the corresponding customer number.
CHARGEBACK
Display only. This field displays the amount entered as a chargeback for the customer (a negative amount) indicating an overpayment made by the customer.
PAYMENT
Display only. Payment type and number.
DEDUCTION AMOUNT
Display only. The accumulated deduction total amount. Enter a positive amount to indicate the amount of the open item to be added to the customer's total; enter a negative amount to indicate the amount of the open item to be deducted from the customer's total.
ON-ACCOUNT
Display only. Amount of payment remaining to be applied in the payment currency.
REASON CODE
Required. Used to determine the deduction account to be adjusted. Must be defined on Reference File category 350 and must be a deduction type.
REFERENCE
Required. Enter a reference document number to associate with the deduction. There is no validation on this field, other than it cannot be blank.
DEDUCTION AMOUNT
Required. Enter the deduction amount to be taken. Must be numeric and must not be zero.
COMMENTS
Optional. Description of the deduction.
COMPANY/LOCATION
Optional. Customer's company/location. If not entered, bank's company/location will default.
CUSTOMER
Displayed only in corporate list mode. If in corporate list mode, this is the bill-to customer of the deduction.
VAT CODE
Optional. This field will be to used to recalculate VAT for the deduction when a new open item is not created to replace the deduction. The VAT code must exist on Reference File category 308 and its type must be set to blank (normal VAT type). This processing will only occur if the VAT adjustment flag on Reference File category 350 is set to ‘Y’ and the write-off VAT correction flag on Reference File category 307 is set to ‘Y’.
RESET
Optional. To cancel one of the application lines you have already entered, type the reset value in this field and press Enter. The reset value is defined on Reference File category 337.
COMMAND KEYS
Enter - Update the screen's total.
F4 - Display a list of valid values for the field where the cursor is located.
F9 - Display the Payment Applications screen.
F10 - Display the Open Item List screen.
F13 - Back out all applications made with the current payment and return to the header screen.
F16 - Display the header. When the header is displayed you can change some information (such as payment amount) relating to this transaction. Any amounts entered on this screen will remain on this screen when you return to it.
F22 - End the transaction and update the customer's file with the payment information entered. This function key is only valid when the entire payment has been applied.
F23 - End the transaction and place any remaining, unapplied amount on account.
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