WILLIAMS PAYMENT ENTRY AND APPLICATION 5/24/96
DSP01 MASS ENTRY APPLICATION MASS ENTRY
Pmt Amt .00
Customer BTCUST 001 BRU Applied .00
Customer Name BILL TO CUSTOMER Chrgbck .00
Payment CK 00000039 USD Ded Amt .00
On-Acct .00
Document Inst Application Amt Co Loc Reset - C
IN .00
IN .00
IN .00
IN .00
IN .00
IN .00
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IN .00 +
F4=Prompt F10=Return to List F13=Cancel Tran F14=A/R Inquiry
F16=Review Header F21=Deductions F22=End Tran F23=End Trn/On Acct
This screen allows you to specify how the payment should be applied to multiple open items. The top of the screen displays information you entered on the header screen.
Use the bottom part of the screen to specify how much of the payment should be applied to each open item. Each time you press Enter, the system will update the total fields on the upper right of the screen. To reverse an application you have entered, reset the corresponding line and press ENTER. When you have finished applying the payment, use F22 or F23 to end the payment application transaction.
PAYMENT AMOUNT
Display only. The total amount to be applied. This amount was entered on the header screen. If you entered the number incorrectly, press F16 to return to the header and change the payment amount.
CUSTOMER NUMBER
Display only. The customer who is making the payment. This information was entered on the header screen.
CUSTOMER COMPANY/LOCATION
Display only. When currency is defined at the company or company/location level, these fields are necessary to identify the customer. The information was entered on the header screen.
AMOUNT APPLIED
Display only. The total of the applied amounts entered on the bottom of the screen for specific items. This total is updated every time you press ENTER.
CUSTOMER NAME
Display only. The name of the customer as it is defined on the Customer Master File.
CHARGEBACK
Display only. This field displays the amount entered as a chargeback for the customer (a negative number) indicating an overpayment made by the customer.
PAYMENT TYPE
Display only. The type of payment being applied. This information was entered on the header screen.
PAYMENT NUMBER
Display only. The number of the payment being applied. This information was entered on the header screen.
DEDUCTION AMOUNT
Display only. The accumulated deduction total amount.
ON-ACCOUNT AMOUNT
Display only. The payment amount minus the amount that has already been applied. This remaining, unapplied amount will be placed on account if you end the transaction by pressing F23.
CURRENCY
Display only. The currency in which the payment is being made. This information was entered on the header screen.
DOCUMENT TYPE
Required. The type of the open item against which the payment will be applied. Document types are defined on Reference File category 329. The types default from Reference File category 328.
DOCUMENT NUMBER
Required. The number of the open item (and the installment number if installments exist) against which the payment will be applied. The document must already be defined in the system.
APPLIED AMOUNT
Required. The amount of the payment that should be applied to this open item. This amount cannot be greater than the remaining unapplied balance.
COMPANY/LOCATION
Required. The company and location in which the open item was created. If you do not enter a company/ location, these values will be defaulted from the bank company/location entered on the header screen.
RESET FLAG
Optional. To cancel one of the application lines you have already entered, type the reset value in this field and press ENTER. The reset value is defined on Reference File category 337.
COMMAND KEYS
Enter - Update the screen totals.
F4 - Display a list of valid values for the field where the cursor is located.
F10 - Display the Open Item List screen.
F13 - Display the menu without recording the payment.
F14 - Display the Accounts Receivable Inquiry Selection screen.
F16 - Display the header. When the header is displayed you can change some information (such as payment amount) relating to this transaction. Any amounts entered on this screen will remain on the screen when you return to it.
F21 - Display the Deduction Entry screen.
F22 - End the transaction and update the customer's file with the payment information entered. This function key is only valid when the entire payment has been applied.
F23 - End the transaction and place any remaining, unapplied amount on account.
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