WILLIAMS PAYMENT ENTRY AND APPLICATION 5/21/96
DSPO1 OPEN ITEM LIST LIST
Pmt Amt .00
Customer C01 001 BRU Due Date 0/00/00 Applied .00
Cust Nme ANDERSEN MANUFACTURING Chrgbck .00
Payment CK CSS-F1 BEF Pmt Date 5/21/96 Ded Amt .00
On-Acct .00
Pay Document Stat Amount Open Disc Avail Due Date
Co Loc Inst Applied Discount Taken Writeoff/Chgbck Dsc Date Cur
Sales Order Number Customer PO Number
IN TO304001 OPEN 43.68 .00 3/31/96
IN TO306001 OPEN 110.00 .00 3/31/96
CR 00000012 OPEN 20.00- .00 4/30/96
CR 00000013 OPEN 4.00- .00 4/30/96
CR 00000015 OPEN 11,000,110.00- .00 4/30/96
CR 00000016 OPEN 11.10- .00 4/30/96
CR 00000017 OPEN 100.00- .00 4/30/96
DR 00000003 OPEN 30.00 .00 4/30/96
DR 00000004 OPEN 30.00 .00 4/30/96 +
D - Detail G - Gross N - Net C - Reset
F4=Prompt F6=Fold/Truncate F9=Applications F12=Apply to Oldest
F13=Cancel Tran F14=A/R Inquiry F16=Review Header F21=Deductions
F22=End Tran F23=End Trn/On Acct
This screen is used to display a list of open items for the selected customer. The list will not include open items that do not match the company/location or currency limitations requested on the header screen. Closed items will show only if the 'Display All' option is requested on Reference File category 300. From this screen, the user may select items to be paid at gross, at net of cash discount, or in detail. Items selected for detail will be displayed on the detail screen, which allows partial payments, write-offs, and chargebacks.
When you press F22 to end a payment, if a record exists on Reference File category M12 for the company/location with the Payment VAT Review flag set to 'Y' and the VAT declaration point is '2', the payment will be assigned a valid fiscal number by calling an external program on M12. The taxable or the non-taxable amounts will be updated.
PAYMENT AMOUNT
Display only. Amount of payment in payment currency.
CUSTOMER
Display only. The customer whose payments are listed. The customer was entered on the header screen.
DUE DATE
Display only. This field is used in conjunction with the draft payment type in the Draft Management module. For draft payments (Bills of Exchange), a payment due date must be specified. For other payment types, this field will be blank.
PAYMENT AMOUNT APPLIED
Display only. Amount of payment that has been applied to open items.
CUSTOMER NAME
Display only. The name of the customer whose payments are listed. The name is retrieved from the Customer Master File for the corresponding customer number.
CHARGEBACK AMOUNT
Display only. This field displays the amount entered as a chargeback for the customer (a negative amount) indicating an overpayment made by the customer.
PAYMENT
Display only. Payment type and number.
PAYMENT CURRENCY
Display only. Currency code of payment.
PAYMENT DATE
Display only. Date the payment is being processed.
DEDUCTION AMOUNT
Display only. The accumulated deduction total amount.
ON-ACCOUNT AMOUNT
Display only. Amount of payment remaining to be applied in the payment currency.
PAY CODE
Optional. Enter a code to indicate how OPEN ITEM payments should be applied. Valid choices are gross, net, or detail. Enter reset to back out an application entered erroneously. These codes are defined on Reference File category 337.
DOCUMENT
Display only. Open item document type and number.
The same screen area will display one of two sets of fields, depending on whether the fold/truncate key is pressed:
o Status, Amount Open, Discount Available, Due Date
o Amount Applied, Discount Taken, Write-Off or Chargeback Amount
All of these fields are included in the same help area; you can page through the help window to see text related to any of the fields.
STATUS
Display only. Indicates if the document is Open, Paid or Disputed.
AMOUNT OPEN
Display only. The amount open on the open item, in the open item currency.
DISCOUNT AVAILABLE
Display only. Remaining discount amount available for the open item, in open item currency.
DUE DATE
Display only. Date by which the open item must be paid to avoid finance charges.
CUSTOMER
Displayed only if in corporate list mode. The customer for the document. This will be a child of the corporate customer.
Note: The following fields will be displayed only when F6 - Fold/Truncate is selected.
COMPANY/LOCATION
Display only. The company/location in which the open item was incurred.
INSTALLMENT NUMBER
Display only. This field displays the installment number of the open item (if the document contains installments).
AMOUNT APPLIED
Display only. Amount applied to the open item during this transaction.
DISCOUNT TAKEN
Display only. Discount taken during this transaction.
WRITE-OFF/CHARGEBACK AMOUNT
Display only. Write-off/Chargeback taken during this transaction.
DISCOUNT DATE
Display only. Date before which a discount can be taken on the open item.
CURRENCY CODE
Display only. Currency in which the open item was recorded.
SALES ORDER NUMBER
Display only. The unique code used to define each sales order associated with the document.
CUSTOMER PURCHASE ORDER NUMBER
Display only. The purchase order number of the customer associated with the document.
COMMAND KEYS
Enter - Validate the selection and make the appropriate application. If Detail is selected for one or more open items, the detail screen is displayed.
F4 - Display a list of values for the field where the cursor is positioned. If you select one of the items from the list, it will be returned to the application screen.
F6 - Display additional open item information, including Company, Location, Amount Applied, Discount Taken, Write-Off Amount, and Document Currency.
F9 - Display the Mass Entry/Payment Application screen.
F12 - Apply payment to the oldest open items until the payment is deleted.
F13 - Back out all applications made to the payment.
F14 - Display the Accounts Receivable Inquiry Selection screen.
F16 - Return to the header screen to review information or respecify information.
F21 - Display the Deduction Entry screen.
F22 - Post the payment and the applications to the open items. End Transaction is valid only when the On-Account amount is zero.
F23 - Post the transaction, allowing any unapplied portion of the payment to be placed on account.
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