WILLIAMS PAYMENT ENTRY AND APPLICATION BEF 6/30/94
DSP01 APPLICATION DETAIL DETAIL
Pmt Amt 100.00
Customer A-1 001 BRU Due Date 0/00/00 Applied 34.00
Payment CK 12345678 Pmt Date 9/09/94 Chrgbck 2.00
Batch Pmt Curr BEF Ded Amt .00
On-Acct 64.00
Document 001 BRU IN 00002698 000 Original Amount Amount Open
Due Date 7/03/94 Gross Amount 155.78 121.78
Disc Date 6/13/94 Discount Amount .00 .00
Disputed Item N Net Amount 121.78
Doc Currency BEF Pay Code
Apply Document Amount .00
Discount .00
Write-Off Remainder Write-Off Amt .00 Rsn Cd
Chargeback Remainder Chargeback Amt .00 Rsn Cd
Alternate Customer Void Chrgbck
Next Co/Loc/Doc To Be Applied
D - Detail G - Gross N - Net C - Reset
F4=Prompt F12=Apply to Oldest F13=Cancel Tran
F16=Review Header F22=End Tran F23=End Trn/On Acct
This screen may be used to enter partial payments and to record the write-off and/or chargeback portion of an open item. Payment applications may be made by entering a pay code, the amount to be applied, the discount amount, the write-off amount, and/or the chargeback amount. The next document to be applied may be entered as well.
When you press F22 to end a payment, if a record exists on Reference File category M12 for the company/location with the Payment VAT Review flag set to 'Y' and the VAT declaration point is '2', the payment will be assigned a valid fiscal number by calling an external program on M12. The taxable or the non-taxable amounts will also be updated.
CUSTOMER
Display only. The customer who is making the payment.
DUE DATE
Display only. This field is used in conjunction with the draft payment type in the Draft Management module. For draft payments (bills of exchange), a payment due date must be specified. For other payment types, this field must be left blank.
PAYMENT AMOUNT
Display only. Total payment amount in payment currency.
PAYMENT
Display only. Payment type and number.
PAYMENT DATE
Display only. Date of payment.
AMOUNT APPLIED
Display only. Amount of payment that has already been applied to open items, in the payment currency.
BATCH NUMBER
Display only. Batch number associated with the payment.
PAYMENT CURRENCY
Display only. The currency of the payment.
DEDUCTION AMOUNT
Display only. The accumulated deduction total amount.
CHARGEBACK AMOUNT
Display only. This field displays the amount entered as a chargeback for the customer (a negative amount) indicating an overpayment made by the customer.
ON-ACCOUNT
Display only. Amount of payment remaining to be applied in payment currency.
DOCUMENT
Display only. Company, location, type, number, and installment number (if installments exist) for the open item currently being displayed.
DUE DATE
Display only. The date the open item is due.
DISCOUNT DATE
Display only. Date before which a discount can be taken.
GROSS AMOUNT
Display only. Gross amount in open item currency. Both the original open item gross and the current amount open are displayed.
DISCOUNT AMOUNT
Display only. Amount of discount available on open item. Both the original available discount and the remaining discount available are displayed.
DISPUTED ITEM
Display only. Indicates if the open item shown is marked as disputed.
NET AMOUNT
Display only. Amount of open item net of discount. Both original and current net amount open are displayed.
DOC CURRENCY
Display only. The currency of the original document.
PAY CODE
Required. Enter the type of payment application to be made to the open item. Valid values for Gross, Net, Detail and Reset are displayed above the command keys and can be found on Reference File category 337.
APPLY DOCUMENT AMOUNT
Optional. Amount to be applied to the open item, in the open item currency. The Apply Document Amount may be entered only when the pay code is Detail. To back out a payment application, enter a negative number (for example, to back out $100, enter 100-).
APPLY PAYMENT AMOUNT
Optional. Amount of the payment to be applied to the open item, in payment currency. This field is displayed only if the payment currency is different from the open item currency and the open item currency is different from the receivables base currency. The entry of an Apply Payment Amount forces an exchange rate between the open item currency and receivables base currency. The forced exchange rate must not differ from the current exchange rate by more than the limit percentage as defined on Reference File category 132. The Apply Payment Amount may be entered with a pay code of Gross, Net, or Detail.
DISCOUNT
Optional. Amount of discount to be taken when the payment is applied. A discount amount can be entered only when the pay code is Detail. When the pay code is Gross, a discount amount of zero is implied. When the pay code is Net, the entire discount available is taken as the discount amount. In a VAT environment where the VAT processing option for the company/location is recalculate, VAT is adjusted automatically based on this discount. (The processing option is defined on Reference File category 132).
WRITE-OFF REMAINDER
Optional. Indicates that the remainder of the open gross, after deducting the amount applied, the discount amount, and the positive chargeback amount, that should be written-off. Valid values are:
Y - Write-off remainder
N - Do not write-off remainder
WRITE-OFF AMOUNT
Optional. Indicates the amount of the open item to be written off. Write-off amount is only valid with a pay code of Detail. For applications at Gross or Net, the write off amount is assumed to be zero. VAT is adjusted automatically if the corresponding flag on Reference File category 307 is set to yes for this company/location.
WRITE-OFF REASON CODE
Required if write-off entered. The reason code is used to determine the write-off account to be debited. Write-off reason codes are defined on Reference File category 350. When processing direct write-offs, the payment type in the Code field is validated first, and then if a record is not found, it checks for a blank code.
CHARGEBACK REMAINDER
Optional. Used to indicate that the remainder of the open gross amount, after deducting the amount applied, the discount amount, and the write-off amount, should be charged back to the customer. Valid values are:
Y - Charge back remainder
N - Do not charge back remainder
This field cannot be set to 'Y' if the Void Chargeback field is set to 'Y'. If this field is set to 'Y', then the amount open must be greater than zero.
CHARGEBACK AMOUNT
Optional. Enter a positive amount to indicate the amount of the open item to be charged back to the customer; enter a negative amount to indicate the amount of payment to be made back to the customer. The chargeback amount is only valid for the detail pay code. If the Void Chargeback flag is set to 'Y', this field cannot be zero.
CHARGEBACK REASON CODE
Required if chargeback amount is entered. Used to determine the chargeback account to be debited (positive chargeback) or credited (negative chargeback). Valid reason codes are defined on Reference File category 350.
If the Create Open Item flag for the chargeback code on Reference File category 350 is set to yes (Y), an open item will be created for the chargeback amount.
ALTERNATE CUSTOMER
Optional. If an open item will be created for the chargeback amount, the user can enter a new customer for which the document will be created. The default customer is the customer associated with the current open item.
VOID CHARGEBACK
Optional. Enter a 'Y' in this field to void the chargeback that was created for the open item. This field will be displayed when updating/correcting a payment in change mode. If an open item with a chargeback is being voided, you will also want to void the chargeback for this item. To void the chargeback, you must enter the chargeback amount (negative if the chargeback you entered for the open item was an underpayment or positive if the chargeback you entered for the open item was an overpayment), then enter a chargeback reason code and a 'Y' in this field. If you enter an 'N' or leave this field blank, the Chargeback field will be updated with the amount you entered and will not be voided.
NEXT CO/LOC/DOC TO BE APPLIED
Optional. The next document to review for payment application may be entered here.
COMMAND KEYS
Enter - Perform screen validations, and if no errors exist, apply payment based on the entered variables. If a next document is entered (or another document was selected on the Open Item List), it will be retrieved and displayed.
F4 - Display a list of values for the field where the cursor is positioned. If you select one of the items from the list, it will be returned to the application screen.
F10 - Only valid when the Open Item List screen has been used to select items. Return control to the Open Item List screen.
F12 - Apply payment to the oldest open items until the payment is used up.
F13 - Back out all applications made with the current payment and return to prior screen.
F16 - Return to header screen to review payment header.
F19 - Only valid in Inquiry mode from the Payment Selection screen. Display Gross, Discount and Net amounts in the base currency.
F22 - Post the payment and the applications to the open items. End Transaction is valid only when the On Account amount is zero.
F23 - Post the payment, and place any unapplied payment on account.
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