WILLIAMS INVOICE AND DR/CR MEMO ENTRY USD 11/09/92
DSP01 TRANSACTION DETAIL ENTER
Roll 4
Customer ABC00000001 ABC MANUFACTURING Dc Dt 11/09/92 Batch
Document IN INV00001 Co/Loc 001 BRU ANDERSEN SOFTWARE - BRUSSELS
Items Quantity Gross Amount VAT Amount Discount
Head. 2 20.000 45,000.00
Det. 2 20.000 45,000.00 .00 .00
Account Center Distribution Amt Ref1 Ref2 Distribution Desc Disc
Account Desc VAT Code Quantity Part Number UM
4130 C4 25,000.00 N
EXPORT SALES 17.000 EA
4130 C4 20,000.00 N
EXPORT SALES 3.000 EA
.00
.000
.00
.000
F4=Prompt F13=Cancel Tran F16=Review Header
F20=Installment F22=End Tran
This screen is used to display open item distribution lines. The open item header data from the header screen is displayed along with the totals accumulated from the distribution lines. To cancel the transaction, press F13.
ROLL
Optional. The number in this field determines how many new subfile lines are displayed when you press the Page Down or Page Up keys. For example, if lines 1 through 4 are displayed on the screen, entering a 1 in this field and pressing Page Down will cause lines 2 through 5 to be displayed. Entering a 4 in the field would cause lines 5 through 8 to be displayed.
CUSTOMER
Display only. The customer for which the invoice or debit/credit memo was entered. It was specified on the header screen.
DOCUMENT DATE
Display only. The date of the open item.
BATCH
Display only. This number can be used to group a batch of open items together. It was specified on the header screen.
DOCUMENT
Display only. The first two characters are a code that indicates what type of document is being entered (invoice, debit/credit memo, or cash sale). The rest indicate the number of the item being entered. If document numbers are entered manually, it was entered on the header screen. If document numbers are assigned automatically, this field will be blank; the number will be assigned after the transaction is completed.
COMPANY/LOCATION
Display only. The company and location responsible for the open item.
ITEMS
Display only. The total number of distribution lines on the document, including VAT lines. The Header line contains the control total that was entered on the Header screen. The Detail line is the total number of lines entered on the detail screen.
QUANTITY
Display only. The total quantity entered to be distributed on the document. The Header line contains the control total that was entered on the Header screen. The Detail line contains the total quantity entered on the detail screen.
GROSS AMOUNT
Display only. The total amount to be distributed for this document. The Header line displays the control total entered on the header screen. The Detail line displays the total of all amounts entered on the detail screen.
TAX AMOUNT/VAT AMOUNT
Display only. (Field is Tax Amt or VAT Amt depending on environment) The total of all US tax, Value Added Tax (VAT), or sum of Goods and Services Tax (GST) and Provincial Sales Tax (PST) distribution lines. This total includes both manually entered tax lines and any tax calculated automatically. The Header line shows the control entered on the header screen. The Detail line shows the total tax amount entered on the detail screen.
DISCOUNT
Display only. The total cash discount that will be subtracted from the gross amount to get the net amount due. The discount is only available if the open item is paid before the discount date. The Detail line shows the total of all discounts calculated from the lines entered on the detail screen. The Header line shows either the control total entered on the header screen of the system calculated value (if no header total was entered).
HEADER DESCRIPTION
Display Only. All values displayed here have been entered on the header screen.
DETAIL DESCRIPTION
Display Only. All values displayed here have been entered on the detail screen.
ACCOUNT NUMBER
Display only. Enter G/L account number to be credited with the distribution amount. This account and account center must exist for the displayed company and location.
ACCOUNT CENTER
Display only. The account center to be used with the account number to identify the G/L account to be credited. The account number and center number must be set up for the company and location on the Reference File.
DISTRIBUTION AMOUNT
Display only. The amount to be distributed to the account and center. This amount cannot be zero unless the open item is a debit or credit memo. It must match the sign of the open item gross amount.
MAJOR REFERENCE
Display only. This reference is used to group distribution lines for further A/R analysis. No validation is performed on this reference.
MINOR REFERENCE
Display only. This reference is used to define a subset of the groups defined by REF1. No validation is performed on this reference.
DISTRIBUTION DESCRIPTION
Display only. This description is used to describe the distribution line. No validation is performed on this description.
DISCOUNT CODE
Display only. This flag indicates whether this distribution line is subject to discount. If Y (yes) is entered, this distribution amount is accumulated into an open item total subject to discount. If entered, this flag must be Y or N.
If the account number is a VAT account, this flag indicates whether the distribution amount should be accumulated into the total VAT amount subject to discount.
ACCOUNT DESCRIPTION
Display Only. This field contains a description for the Account/Center.
VAT CODE/GST CODE
Display only. (Field is VAT Code or GST Code depending on environment.) This code identifies the VAT or GST code and tax percent to be applied to this distribution line. If entered, this code must exist on Reference File category 308. If left blank, this code defaults from the VAT or GST code entered on the Open Item Header screen.
If the account number is a VAT or GST account number, it must match the account number set up in Reference File category 302. Category 302 assigns specific account numbers to several types of account codes including the Bank Code, A/R Code, and GST Code.
QUANTITY
Display only. This quantity is the total quantity sold on this line and it is accumulated into the total detail quantity. If entered, a unit of measure must be entered and the sign of the quantity must match the sign of the Open Item gross amount.
PART NUMBER
Display only. This is the part number associated with this distribution line. No validation is performed on this number.
UNIT OF MEASURE CODE
Display only. This Unit of Measure relates to the units entered in the quantity. The Unit of Measure is required if quantity is entered. If this Unit of Measure is not equal to the Unit of Measure found on the G/L account master, a conversion factor must be available in Reference File category 006. The entered unit of measure must exist on the Reference File (category 005).
COMMAND KEYS
Enter - Validate screen and redisplay the Transaction Detail screen.
F4 - Displays a list of values for the field where the cursor is positioned. If you select one of the items from the list, it will be returned to the application screen.
F13 - Cancel transaction without update. Display Transaction Header screen, if in enter mode. Otherwise, display the Transaction Selection screen.
F16 - Redisplay Open Item Header screen in inquiry.
F19 - Switch between foreign and base currencies.
F22 - End transaction.
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