WILLIAMS INVOICE AND DR/CR MEMO ENTRY BEF 7/11/94
DSP01 TRANSACTION DETAIL ENTER
Roll 4
Bill-to Customer A-1 A-1 GOLF WORLD Dc Dt 9/10/94
Ship-to Customer A-1 A-1 GOLF WORLD Batch
Document IN 12111111 Co/Loc 001 BRU ANDERSEN APPLICATIONS - BRUSSELS
Items Quantity Gross Amount VAT Amount Discount
Head. 1 20,000 200,00
Det. 0 0,000 0,00 0,00 0,00
Account Center Distribution Amt Ref1 Ref2 Distribution Desc Disc
Account Desc VAT Code Quantity Part Number UM
0,00
0,000
0,00
0,000
0,00
0,000
0,00
0,000
F4=Prompt F13=Cancel Tran F16=Review Header
F21=VAT Summary F22=End Tran
This screen is used to add or display open item distribution lines. Lines can be added to a new open item or to a existing open item. Lines added in a previous transaction can be displayed with F9.
The open item header data from the header screen is displayed along with the totals accumulated from the distribution lines. After all of the lines have been entered the accumulated totals should match the open item totals.
To end the transaction and update the open item files and customer files, press F22. If the accumulated totals do not match the open item totals the Header screen will be redisplayed to allow the open item totals to be adjusted.
To cancel the transaction, press F13. The open item files and the customer files will not be changed.
In a multiple currency environment, F19 will switch between base and foreign currencies. This is available only if the Open Item was selected for inquiry. The abbreviation for the currency being displayed will appear on line one, after the screen title.
ROLL
Optional. The number in this field determines how many new subfile lines are displayed when you press the Page Down or Page Up keys. For example, if lines 1 through 4 are displayed on the screen, entering a 1 in this field and pressing Page Down will cause lines 2 through 5 to be displayed. Entering a 4 in the field would cause lines 5 through 8 to be displayed.
BILL-TO CUSTOMER
Display only. The customer for which the invoice or debit/credit memo is being entered. It was specified on the header screen.
SHIP-TO-CUSTOMER
Display only. The customer who will receive the items on the invoice or debit/credit memo. It was specified on the header screen.
DOCUMENT DATE
Display only. The date of the open item.
BATCH
Display only. This number can be used to group a batch of open items together. It was specified on the header screen.
DOCUMENT
Display only. The first two characters are a code that indicates what type of document is being entered (invoice, debit/credit memo, or cash sale). It was entered on the header screen. The remaining characters indicate the number of the item being entered. If document numbers are entered manually, it was entered on the header screen. If document numbers are assigned automatically, this field will be blank; the number will be assigned after the transaction is completed.
COMPANY/LOCATION
Display only. The company and location responsible for the open item. It was specified on the header screen.
ITEMS
Display only. The total number of distribution lines on the document, including VAT lines. The Header line contains the control total that was entered on the Header screen. The Detail line is the total number of lines entered on this screen. Any difference represents missing distribution lines or incorrect item totals. You cannot end this transaction until the difference is zero. Note that you can return to the Header screen (by pressing F16) and change any incorrect totals.
QUANTITY
Display only. The total quantity entered to be distributed on the document. The Header line contains the control total that was entered on the Header screen. The Detail line contains the total quantity entered on this screen. Any difference represents missing distribution lines or incorrect item totals. You cannot end this transaction until the difference is zero. Note that you can return to the Header screen (by pressing F16) and change any incorrect totals.
GROSS AMOUNT
Display only. The total amount to be distributed for this document. The Header line displays the control total entered on the header screen. The Detail line displays the total of all amounts entered on this screen. Any difference represents missing distribution lines or incorrect open item totals. You cannot end this transaction until the difference is zero. Note that you can press F16 to return to the header and correct the item total.
TAX AMOUNT/VAT AMOUNT
Display only. (Field is Tax Amt or VAT Amt depending on environment). The total of all US tax, Value Added Tax (VAT), or sum of Goods and Services Tax (GST) and Provincial Sales Tax (PST) or Total Count of all distribution lines entered. This total includes both manually entered tax lines and any tax calculated automatically. The Header line shows the control entered on the header screen. The Detail line shows the total tax amount entered on this screen. Any difference between the Header and Detail lines indicates missing distribution lines or incorrect open item totals. You cannot end this transaction until the difference is zero. Note that you can press F16 to return to the header screen and correct the header total.
DISCOUNT
Display only. The total cash discount that will be subtracted from the gross amount to get the net amount due. The discount is only available if the open item is paid before the discount date. The Detail line shows the total of all discounts calculated from the lines entered on this screen. The Header line shows either the control total entered on the header screen of the system calculated value (if no header total was entered). If a discount was entered on the header screen, you cannot end this transaction until the Header and Detail values are identical. Any difference represents missing discounted distribution lines or incorrect open item totals. Note that you can press F16 to return to the header screen and correct the item total.
HEADER DESCRIPTION
Display Only. All values displayed here have been entered on the header screen.
DETAIL DESCRIPTION
Display Only. All values displayed here have been entered on the detail screen.
ACCOUNT NUMBER
Required. Enter G/L account number to be credited with the distribution amount. This account and account center must exist for the displayed company and location.
ACCOUNT CENTER
Required. Enter the account center to be used with the account number to identify the G/L account to be credit. The account number and center number must be set up for the company and location on the Reference File.
DISTRIBUTION AMOUNT
Required. Enter the amount to be distributed to the account and center. This amount cannot be zero unless the open item is a debit or credit memo. It must match the sign of the open item gross amount.
MAJOR REFERENCE
Optional. This reference can be used to group distribution lines for further A/R analysis. No validation is performed on this reference.
MINOR REFERENCE
Optional. This reference can be used to define a subset of the groups defined by REF1. No validation is performed on this reference.
DISTRIBUTION DESCRIPTION
Optional. This description can be used to describe the distribution line. No validation is performed on this description.
DISCOUNT CODE
Optional. This flag indicates whether this distribution line is subject to discount. If Y (yes) is entered, this distribution amount is accumulated into an open item total subject to discount. If entered, this flag must be Y or N. If left blank, this flag is defaulted to Y.
If the account number is a VAT account, this flag indicates whether the distribution amount should be accumulated into the total VAT amount subject to discount.
ACCOUNT DESCRIPTION
Display Only. This field contains a description for the Account/Center.
VAT CODE/GST CODE
Optional. (Field is VAT Code or GST Code depending on environment.) This code identifies the VAT or GST code and tax percent to be applied to this distribution line. If entered, this code must exist on Reference File category 308. If left blank, this code defaults from the VAT or GST code entered on the Open Item Header screen.
If the account number is a VAT or GST account number, it must match the account number set up in Reference File category 302. Category 302 assigns specific account numbers to several types of account codes including the Bank Code, A/R Code, and GST Code.
To tie together GL accounts and VAT/GST codes, the combination of the VAT or GST code and the account number must be validated against Reference File category 113.
TRANSACTION CODE
Optional. The code identifies the type of transaction the Vertex tax to be applied to this distribution line. Valid codes are the following:
B - Tax-only debit. Amount entered must be positive.
C - Tax-only credit. Amount entered must be negative.
N - Normal. Part, quantity, and amount should be entered.
X - Distribute tax. Part and quantity cannot be entered.
For the codes of B, C, and X the account must be a tax account. For code N, the an account cannot be a tax account.
QUANTITY
Optional. This quantity is the total quantity sold on this line and it is accumulated into the total detail quantity. If entered, a unit of measure must be entered and the sign of the quantity must match the sign of the Open Item gross amount.
PART NUMBER
Optional. This is the part number associated with this distribution line. No validation is performed on this number.
UNIT OF MEASURE CODE
Optional. This Unit of Measure relates to the units entered in the quantity. The Unit of Measure is required if quantity is entered. If this Unit of Measure is not equal to the Unit of Measure found on the G/L account master, a conversion factor must be available in Reference File category 006. The entered unit of measure must exist on the Reference File category 005.
COMMAND KEYS
Enter - Validate screen and redisplay the Transaction Detail screen.
F4 - Display a list of values for the field where the cursor is positioned. If you select one of the items from the list, it will be returned to the application screen.
F6 - Display a second line of detail for each distribution line.
F8 - Enter distribution lines.
F9 - Review previously added distribution lines.
F13 - Cancel transaction without update. Display Transaction Header screen, if in enter mode. Otherwise, display the Transaction Selection screen.
F16 - Redisplay Open Item Header screen.
F19 - Switch between foreign and base currencies.
F20 - Display the Installment detail screen to maintain the installments generated for this document.
F21 - Display the VAT Summary (VATW01) window to display VAT total amounts by VAT code.
F22 - End transaction and update Open Item Files and Customer Files.
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