WILLIAMS CUSTOMER MASTER MAINTENANCE 12/12/94
DSP01 CREDIT INFORMATION DETAIL
Customer A-1 A-1 GOLF WORLD
Credit Mgr Credit Check Type 1
Contact HG Hold Code N
Phone Dunning Class
Ext Dunning Hold Flag N
Fax Last Dunning Date
A/R Days or Amt Limit D Credit Limit 100000
A/R Amt Overdue Limit 100000 Previous Limit 0
A/R Days Overdue Limit 5 Maximum Chargeback 0
High A/R Balance 60284530700,00 Default VAT Code S1
Maximum Order Amount 0 VAT Declartn Pt 1
Maximum Write-Off 0 VAT Included Flag N
Suspension Limit Amt 10,00 VAT on Gift Flag Y
Suspension Limit Date VAT Print Flag
YTD Suspension Amt 3,00 VAT Control Flag
Taxpayer ID BE15
E/S Authorization No SUS
D&B Rating/Number
F2=Command F3=Exit F4=Prompt F9=Inquiry
F10=Function Select F15=Rekey Data F18=Add/Chg VAT IDs
This screen allows you to enter credit information for the customer. VAT or GST (in a Canadian tax environment) are entered on this screen. US tax fields or PST (in a Canadian tax environment) are entered on the Document Information screen.
CUSTOMER NUMBER
Display only. The customer number entered on the selection screen.
CUSTOMER NAME
Display only. The name of the customer whose credit information is being entered. The name was entered on the Sales Information screen.
CREDIT MANAGER CODE
Optional. Identifies a credit manager for this customer's account.
CREDIT CHECK TYPE
Optional. This field indicates how credit checking is performed for this customer. It contains flags to indicate whether credit limit, accounts receivable limit, or order limit is to be checked, and whether corporate credit checking will be performed. Valid values are defined on Reference File category D37. The default value is retrieved from Reference File category 310 if a Customer Class was entered on the Billing Information screen and from category 029 if Customer Class was left blank.
CREDIT CONTACT NAME
Optional. Identifies the name of the customer's representative to contact regarding credit granting and payment of amounts due and past due.
CUSTOMER HOLD CODE
Optional. Identifies whether the customer's sales orders have been and/or will be held. Valid values are:
Y - All existing open orders that are not on Administrative, EDI Price, or EDI Order hold for this customer will be held. All orders entered subsequently will be held.
N - The customer's orders entered after this flag is set to N will not be held. All orders already held may be released manually or through Automatic Order Release.
CREDIT CONTACT PHONE
Optional. Identifies the telephone number where the credit contact can be reached. A country code, area code, and telephone number are included on the first line; the telephone extension is included on the second line.
DUNNING CLASS
Required. This represents the class to which the customer belongs. Must be a valid dunning class from category 351.
EXTENSION
Optional. Identifies the extension where the credit contact can be reached.
DUNNING HOLD FLAG
Required. Set this flag to 'Y' if you wish this customer to be exempt from dunning.
FAX
Optional. The telephone number for the fax machine where the credit contact can be reached.
LAST DUNNING DATE
Display only. This is the last date this customer was dunned.
A/R DAYS OR AMOUNT LIMIT
Required. Identifies whether the customer's accounts receivable balance will be evaluated according to amount overdue or days overdue during credit checking. Valid values are:
A - Amount Overdue. Compares the customer's A/R overdue balance against the customer's Amount Overdue Limit.
D - Days Overdue. Compares the number of days the oldest unpaid invoice is overdue to the customer's Days Overdue Limit. This field defaults from Reference File category 029.
CREDIT LIMIT
Optional. This field contains the customer credit limit. New sales orders will be placed on hold in the Order Processing module if the customer's total commitment is equal to or greater than this credit limit. If corporate credit checking is used, the balance for all subsidiary customers will be totaled and compared to the credit limit for the corporate customer. This field defaults from Reference File category 310 if a Customer Class was entered on the Billing Information screen and from category 029 if Customer Class was left blank.
A/R AMOUNT OVERDUE LIMIT
Optional. This field contains the customer's Accounts Receivable Overdue Amount Limit. If the customer is checked by A/R Overdue Amount and the customer's A/R past due balance is greater than the A/R Amount Overdue, then the customer will fail credit checking and new sales orders entered in the Order Processing module will be credit held. For a corporate customer where corporate credit checking is performed, the total from all subsidiary customers will be compared against this limit.
This field defaults from Reference File category 310 if a Customer Class was entered on the Billing Information screen or from category 029 if the Customer Class field was left blank.
PREVIOUS CREDIT LIMIT
Display only. This field contains the previous credit limit, if the limit has been changed.
A/R DAYS OVERDUE LIMIT
Optional. This field contains the customer's Accounts Receivable Days limit. New sales orders will be placed on hold in the Order Processing module if the number of days overdue on the customer's oldest invoice is greater than the A/R Days Overdue Limit. For a corporate customer where corporate credit checking is performed, the limit will apply to all subsidiary customers. That is, if any subsidiary's days overdue is greater than the corporate limit, then an order entered for any subsidiary will be credit held.
This field defaults from Reference File category 310 if a Customer Class was entered on the Billing Information screen and from category 029 if the Customer Class field was left blank.
MAXIMUM CHARGEBACK
Optional. This field contains the maximum amount that can be charged back to the customer as an underpayment for an invoice. During payment application, you may choose to charge the underpaid amount of an invoice back to the customer. If you chargeback an amount, it cannot exceed the amount entered in this field.
HIGH A/R BALANCE
Display only. This field displays the highest accounts receivable balance the customer has attained.
DEFAULT VAT CODE/DEFAULT GST CODE
Required if VAT or GST is suspended or exonerated for this customer. Optional in all other situations. (Field is Default VAT Code or Default GST Code, depending on the Tax field on Reference File category 029). This field defines the default VAT or GST code that generally defaults onto Order Processing sales orders and invoices and Accounts Receivable Open Items. If entered, this field must exist on Reference File category 308. If the code is exonerated or suspended, it defaults in Order Processing onto both sales orders and invoices and in Accounts Receivable onto Open Items. If the code is not exonerated or suspended, it will default only into Accounts Receivable Open Items. The VAT or GST type (which indicates whether the code is exonerated or suspended) is defined on Reference File category 308.
For locations within the European Community:
o If the customer is located in an EC member state and is registered in that country, an exonerated VAT code should be used.
o If the customer is located in an EC member state country but is not registered, a normal tax code should be used (or the field should be left blank).
An exonerated VAT code should be used if the customer is likely to receive goods in an EC country where he may be registered.
MAXIMUM ORDER AMOUNT
Optional. Indicates the maximum amount a customer's order can be. An order that is equal to or greater than this amount will be placed on hold in the MAC/PAC Order Processing application.
This field defaults from Reference File category 310 if a Customer Class was entered on the Billing Information screen and from category 029 if the Customer Class field was left blank.
VAT DECLARATION POINT/GST DECLARATION POINT
Required in VAT and GST environments; blank otherwise (Field is VAT Declaration Point or GST Declaration Point, depending on the Tax field on Reference File category 029). Indicates when VAT or GST is declared. Valid values are:
1 - VAT or GST declared when the invoice is created.
2 - VAT declared when the payment is made (not valid in GST environment.)
If VAT declaration point is '2' and the company/location exists on Reference File category M12 with the Payment VAT Review flag set to 'Y', payment type and payment terms for the customer cannot be associated with a draft.
MAXIMUM WRITE-OFF
Optional. This field contains the maximum amount that can be written off as a loss per invoice for the customer.
VAT INCLUDED FLAG/GST INCLUDED FLAG
Optional. (Field is VAT Included Flag or GST Included Flag depending on the Tax field on Reference File category 029.) Indicates if VAT or GST is already included in the prices entered for each line of the order. Valid values are Y (yes) and N (no). The field must be N for Export customers.
SUSPENDED LIMIT AMOUNT
Required in Value Added Tax (VAT) and Goods and Services Tax (GST) environments where VAT or GST is suspended for the customer until a cumulative sales order amount is reached. In this situation, the field contains the cumulative sales limit. VAT or GST code will be charged on items assigned a suspended VAT or GST code only when the year-to-date suspended amount equals or exceeds this limit. In all other situations, this field should be left equal to zero.
VAT ON GIFT FLAG/GST ON GIFT FLAG
Optional. (Field is VAT on Gift Flag or GST on Gift Flag depending on the Tax field on Reference File category 029). Indicates whether VAT or GST is charged to the customer for any free items. The system uses this value as a default on all customer sales order and invoice screens. You can override the value when you enter the order or invoice. NOTE: This field is not currently used in the GST environment. For GST, the system defaults this field to 'N'.
SUSPENDED LIMIT DATE
Required in Value Added Tax (VAT) and Goods and Services Tax (GST) environments where VAT or GST is suspended for the customer until a certain date. In these situations, the field contains the first date on which VAT or GST will be charged for order lines assigned a suspended VAT code. In all other circumstances, leave this field blank.
VALUE ADDED TAX/GOODS AND SERVICES TAX PRINT FLAG
Optional. (This field is VAT Print Flag or GST Print Flag depending on the Tax field on Reference File category 029). This field allows you to enter codes for custom reporting or processing. No validation is performed.
YEAR-TO-DATE SUSPENDED AMOUNT
Display only. If Value Added Tax (VAT) or Goods and Services Tax (GST) is suspended for the customer, this field contains the total amount of purchases for which no VAT or GST has been paid because they were distributed into a suspended VAT or GST account.
VALUE ADDED TAX/GOODS AND SERVICES TAX CONTROL FLAG
Optional. (Field is VAT Control Flag or GST Control Flag depending on the Tax field on Reference File category 029). This field allows you to enter codes for custom reporting or processing. No validation is performed.
TAXPAYER ID NUMBER
Optional. Number identifying the customer to the taxing authorities. If the Bill-to customer is an EC customer, then this field will contain the VAT registration number for this customer in his own country. If this field in non-blanks, it will be validated according to the EC rules in Reference File category 007.
EXONERATED/SUSPENDED AUTHORIZATION NUMBER
Required if Value Added Tax (VAT) or Goods and Services Tax (GST) is exonerated or suspended for this customer. Otherwise, you should leave this field blank. If a default exonerated VAT code is used for a customer located in an EC country, then this field is not required. The authorization number used by the taxing authority to grant exonerated or suspended VAT or GST status.
DUNN AND BRADSTREET CREDIT RATING AND NUMBER
Optional. The credit rating and company ID number given to the customer by Dunn & Bradstreet.
COMMAND KEYS
Enter - Validate any entered date, update the Customer Master File, and display the next screen.
F2 - Display a window where a fast path option or mnemonic can be entered. Fast path allows the next menu selection to be made directly from this screen. When the window is displayed, pressing F3 will remove it.
F3 - Exit program without processing the entered data.
F4 - Display a list of values for the field where the cursor is positioned. If you select one of the items from the list, it will be returned to the application screen.
F9 - Enter the Customer Master Inquiry Program.
F10 - Return to the function select screen without processing the entered data.
F15 - Clear all fields that you have just entered in order to enter new data.
F18 - Display the EC VAT Information window (AR635S01) in order to enter as many VAT registration numbers for the Bill-to Customer as there are existing EC countries.
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