WILLIAMS CUSTOMER MASTER MAINTENANCE 6/03/94
DSP01 BILLING INFORMATION DETAIL
Customer AC ANDERSEN CONSULTING
Corporate Cust Cust Type HO HOME CUSTOMER
Paid-by Cust AC Cust Class 001 STANDARD
Related Vendor SIC
Allow Discounts Flag Y Recv Entity
Allow Partial Payments Flag Y Payment Terms P2 15.000 % 015 NET 020
Allow Underpayments Flag Y Payment Type CK CHECK
Allow Transactions Flag Y Fin Charge
Stmt Type-Open Item Flag Y Form Types IN 1 DC 1 DC 1 CA 1
Prt Dunning Message Flag Y Statement Cycle 0
Validate PO Number Flag Y Default A/R Code A1
Consolidate Invoice Flag N Default Bank Code B1
Home/Export Flag H Invoice Document Format P
Bill-to/Ship-to Rel Req N Invoice Release Code I
S/M Currency Option S
Currency Code USD
F2=Command F3=Exit F4=Prompt F9=Inquiry
F10=Function Select F15=Rekey Data
This screen allows you to enter information that will control how invoices, customer statements, and payments will be processed for the customer.
CUSTOMER NUMBER
Display only. The customer number entered on the Function Select screen.
CUSTOMER NAME
Display only. The name of the customer whose credit billing information is being entered. The name was entered on the Sales Information screen.
CORPORATE CUSTOMER
Optional. This is the customer number of the parent entity customer of which the current customer is a subsidiary customer. A customer bill-to record must already exist for this corporate customer number. If the corporate customer number entered is the same as the customer number, this defines a corporate entity to the system. If the corporate number does not equal the customer number, this links the customer to a different corporate entity.
CUSTOMER TYPE CODE
Optional. Identifies the category in which the customer should be included for retrieving sales accounts on Reference File category 302. Valid customer types are found on Reference File category 311.
PAID-BY CUSTOMER
Optional. The customer that normally pays the bills for this customer. During corporate payment application, you can view a list of all bill-to customers associated with the same paid-by customer. This simplifies the effort of applying a payment to invoices for multiple customers. It is typically used as an interim level in the corporate customer structure. For example, a paid-by customer might pay invoices for all bill-to customers in a region, while customers in all regions are part of the same corporate structure for pricing and credit checking.
CUSTOMER CLASS CODE
Optional. Identifies the category in which the customer should be included for sales analysis by customer class. In addition, default values will be copied to the fields in this conversation based on the customer class. Valid values are defined on Reference File category 310.
RELATED VENDOR
Optional. If this customer is also a vendor, this field contains the corresponding vendor number. This field has no effect on system processing but is validated against the Vendor Master File (APMASTP).
STANDARD INDUSTRY CLASSIFICATION CODE
Optional. Identifies the customer by standard industry classification. Valid values are defined on Reference File category 312.
ALLOW DISCOUNTS FLAG
Required. Indicates whether cash discounts (based on payment terms) should be allowed for the customer. Valid values are:
Y - Allow discounts.
N - Do not allow discounts. The Sales Order Line Apply Discount field will always be N, regardless of the default value specified on the Warehouse Balance File record for the part. In addition, the Apply Discount Flag on the Sales Order Maintenance Line cannot be changed to Yes when this field is set to No.
If the Customer Class is entered, then this field will be defaulted from the Reference File category 310 with the value corresponding to the entered customer class code.
RECEIVABLES ENTITY CODE
Optional. Identifies the entity receiving the customer's payments. Valid values are defined on Reference File category 314.
ALLOW PARTIAL PAYMENTS FLAG
Required. Indicates whether an application of a payment can partially pay an open item for the customer. Valid values are:
Y - Allow partial payments.
N - Do not allow partial payments; i.e., each payment application must close an open item.
If the Customer Class is entered, then this field will default to the value from the Reference File on an add transaction.
PAYMENT TERMS
Optional. Determines what the payment terms will be for the customer. This includes the discount percent, number of days discount allowed, and number of days allowed after the document date until the document is due. Valid values are defined on Reference File category 323. The user has the option to enter this value; otherwise, this field defaults from category 310 if Customer Class is entered, from category 029 if Customer Class is blank, or from category 300. If the VAT declaration point is '2' and the company/location exists on Reference File category M12 with the Payment VAT Review flag set to 'Y', the payment terms cannot be associated with a draft payment type.
ALLOW UNDERPAYMENTS FLAG
Required. Indicates whether small balance underpayments of open items can be written off for the customer. Valid values are:
Y - Allow small balance underpayment write-offs.
N - Do not allow small balance underpayment write-offs.
If the Customer Class is entered, then this field will default with the value from the Reference File.
PAYMENT TYPE
Optional. You may enter a code for the type of payment, such as a check, to be associated with the customer. This code is used as a default on documents (invoices, etc.) created for the customer. Valid values are defined on Reference File category 344. If the VAT declaration point is '2' and the company/location exists on Reference File category M12 with the Payment VAT Review flag set to 'Y', the payment type cannot be a draft.
ALLOW TRANSACTIONS FLAG
Required. Indicates whether any new transactions can be entered for the customer. Valid values are:
Y - Allow transactions.
N - Do not allow transactions.
FINANCE CHARGE CODE
Optional. Identifies the customer as being applicable for finance charges on any accounts receivable balance overdue. The code also indicates the finance charge rate for the customer. Valid values are defined on Reference File category 309.
STATEMENT TYPE
Required. Identifies the type of statement to print for the customer. Valid values are:
Y - Print an open item basis statement.
N - Print a balance forward basis statement.
INVOICE FORM TYPE
Required. Identifies the form a customer's invoice document will be printed on. Valid types are defined on Reference File category 422. Note: although several form types can be defined, only those which are type 1 can be printed. Other types require system modification before they can be printed. This field defaults to the form type 1 for invoices, if it has been defined on category 422.
DEBIT MEMO FORM TYPE
Required. Identifies the form a customer's debit memo document will be printed on. Valid values are defined on Reference File category 422. Note: although several form types can be defined, only those which are type 1 can be printed. Other types require system modification before they can be printed. This field defaults to form type 1 for debit memos, if it has been defined on category 422.
CREDIT MEMO FORM TYPE
Required. Identifies the form a customer's credit memo document will be printed on. Valid values are defined on Reference File category 422. Note: although several form types can be defined, only those which are type 1 can be printed. Other types require system modification before they can be printed. This field defaults to form type 1 for credit memos, if it has been defined on category 422.
CASH SALE FORM TYPE
Required. Identifies the form a customer's cash sale document will be printed on. Valid values are defined on Reference File category 422. Note: although several form types can be defined, only those which are type 1 can be printed. Other types require system modification before they can be printed. This field defaults to form type 1 for cash sales, if it has been defined on category 422.
PRINT DUNNING MESSAGES FLAG
Required. Indicates whether to print dunning messages for the customer. Dunning messages are messages that inform the customer that he/she has a balance past due. These messages will print on the customer's billing statements. Valid values are:
Y - Print dunning messages
N - Do not print dunning messages
If the Customer Class is entered, then this field will default from the Reference File for an add transaction.
STATEMENT CYCLE
Optional. Identifies the billing statement cycle for the customer. A statement cycle of '00' and blanks represent the same statement cycle. A statement cycle of '00' will appear as blanks because the display of '00' is suppressed.
VALIDATE PURCHASE ORDER
Required. Indicates whether Purchase Order numbers on the Sales Order are validated for uniqueness against previous orders for this customer. Valid values are:
Y - Validate PO number
N - Do not validate PO number
If this customer is used for EDI transactions, the flag should be set to 'Y' in order to make sure that a customer purchase order number is being sent with EDI SO Acknowledgement transactions. If this is the case, the order number will also be checked to make sure that it is not a duplicate purchase order number (which can not be used by the EDI Sales Order Generation program).
DEFAULT ACCOUNTS RECEIVABLE CODE
Required. This code determines the Accounts Receivable account in which a transaction receivable amount will be recorded. This code will appear by default and be used for an accounts receivable transaction unless it is overridden by the user. Valid values are defined on Reference File category 333.
CONSOLIDATED INVOICING FLAG
Required. This field indicates whether or not you want this customer's sales order shipments to be billed with other shipments (for the same bill-to customer) on a consolidated invoice. Valid values are:
Y - Consolidated invoicing is desired for this customer. If Y (yes), at shipment time invoices will not be automatically generated. Invoices can be generated collectively at a later time through the Consolidated Billing conversation.
N - Consolidated invoicing is not desired for this customer. If N (no), at shipment time an invoice will be created automatically for each shipment.
The value of this flag defaults to N (no), but may be overridden. Once established on this screen, the value of this field defaults to every sales order entered for this customer. It can be overridden during Sales Order Maintenance, Blanket/Backorder Release, and/or the Shipping/Billing conversation. However, the value this flag has at shipment time will be the final determination of whether billing is done at shipping time or is deferred.
DEFAULT BANK CODE
Required. Determines the bank account into which checks or cash received from the customer are to be deposited. This bank code will appear as the default and be used for all accounts receivable payment transactions unless overridden by the user.
HOME/EXPORT FLAG
Optional. This field may be used to indicate if the customer is a home or export customer. Valid values are defined on the Reference File category 406. The value in this field defaults from Reference File category 300.
Note that VAT processing is only performed for home customers. If you are located in a European Community member state and the customer is located in another EC country, you should record the customer as a home customer.
INVOICE DOCUMENT FORMAT
Required. This field determines the default format in which this customer's invoices will be processed. Valid document formats are defined on Reference File category G61.
The only valid values for this field are:
P - Paper copy
E - Electronic transmission
B - Both paper copy and electronic transmission
V - VDA print only. This value is only valid if Synchro is installed and if the value on Reference File category N32 is 2 (pure VDA mode) or 3 (mixed mode -- VDA/ODETTE/ANSI).
The default value for this field is 'P' (printed form). Values other than 'P' or 'V' are only valid for customers that are setup to use EDI.
BILL-TO/SHIP-TO RELATIONSHIP REQUIRED
Required. Determines whether a relationship needs to be established before this customer can be specified as the bill-to customer on a sales order for another ship-to customer. The relationship is established using the Bill-to/ Ship-to Customer Relationship menu option. Valid values are:
Y - Yes. A relationship record must exist before the combination can be specified.
N - No. Any ship-to customer can be specified with this bill-to customer.
A - Automatic. A relationship will be created automatically each time a new combination is entered.
INVOICE RELEASE CODE
Required. This field indicates when an invoice or cash sale document will be generated. Valid Invoice Release Codes are defined on Reference File category 444. This value will default to all invoices and cash sales documents for the customer, where it can be changed. Valid values are:
H - Hold Indefinitely. The document will not be printed until the release code is changed.
I - Immediate. The document will be printed immediately after the shipment is entered.
N - End-of-day. The document will be printed along with other documents during end-of-day processing.
The default for this value is defined on Reference File category 029.
SINGLE/MULTIPLE CURRENCY OPTION
Required, if displayed. Indicates if the customer uses a single currency or multiple currencies for accounts receivable transactions. Valid codes are:
S - Single currency customer
M - Multiple currency customer
VAT SURCHARGE
Required. This field indicates whether VAT surcharge processing will be invoked for the customer. Valid values are:
Y - Yes. The customer should be charged the VAT surcharge.
N - No. The customer should not be charged the VAT surcharge.
The default value for this field is ‘N’ (no), but it may be overridden.
CURRENCY CODE
Required. Identifies the currency of an accounts receivable transaction, the currency in which a customer will pay and be billed, and the currency an account will accept. The currency code must be a valid currency on the Currency Master File (CF240M).
APPLY STAMP DUTY FLAG
Required. This field indicates whether a stamp duty should be applied to the invoice for the customer. Valid values are:
Y - Yes. Apply a stamp duty to the invoice for this customer.
N - No. Do not apply a stamp duty to the invoice for this customer.
The value of this field defaults to ‘N’ (no), but it may be overridden.
COMMAND KEYS
Enter - Validate any changes, update the Customer Master File, and display the next screen.
F2 - Display a window where a fast path option or mnemonic can be entered. Fast path allows the next menu selection to be made directly from this screen. When the window is displayed, pressing F3 will remove it.
F3 - Exit program without processing the entered data.
F4 - Display a list of values for the field where the cursor is positioned. If you select one of the items from the list, it will be returned to the application screen.
F9 - Enter the Customer Master Inquiry Program.
F10 - Return to the Function Select screen without processing the entered data.
F15 - Clear all fields that you have just entered in order to enter new data.
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