WILLIAMS CORP/MULTI-CUST PAYMENT ENTRY 2/27/93
DSP01 HEADER
Customer AC-GENEVA 001 BRU Search
Corporate Y
Payment CK CK000010 Date 022793
Batch
Bank Code B1 001 BRU Currency Code USD
Payment Amount 4500 Exch To Bank .00000
Acct Date 02 27 93
Book Code AR
Paid-by Customer
On Account Cust
F2=Command F3=Exit F4=Prompt F14=Multi-Customer
This program allows you to record payments received from a corporate customer or third party collection entity and apply the payment to multiple customer invoices. If the Corporate Payment Mode of entry is selected, payments must be applied to customers within the corporate entity. If the Multi-Customer Mode of entry is selected, payments may be applied to any customers.
CUSTOMER NUMBER
Optional in Corporate Payment Mode.
o To apply payments from a corporate customer to its subsidiaries, type the corporate customer number here and type a 'Y' in the Corporate field.
o To apply a payment from a single customer, type the customer number here and type an 'N' in the Corporate field. If you enter a company and location, the payments can be applied only to items for that company/location. If you leave the company and location blank, you can apply payments for this customer number across all company/locations.
o To apply payments from multiple customers, leave this field blank and press F14.
COMPANY/LOCATION
Optional. Company/location is displayed only if customers are defined by company or company/location. Leave this field blank of you will be entering payments for multiple customers.
SEARCH
Optional. If you enter a value in this field, it will be used as the beginning value for loading the subfile for the Multi-Customer Payment Screen. You must press F14 to display the screen.
CORPORATE
Enter a 'Y' if this is a corporate customer number. Enter a 'N' if the customer is not a corporate customer. Leave this field blank for multi-customer payments.
PAYMENT NUMBER
Required. Enter the payment type and number. For corporate customers, the payment type must be a write-off, bill of order, or regular payment. For the multi-customers and single customer options, the payment type can be a write-off, bill of order, bill of exchange, or regular payment.
PAYMENT DATE
Required. Enter the date of the payment. The date must be within the valid range of dates established on Reference File category 336.
BATCH
Optional. Used to associate this transaction with others that have the same batch number. No validation is performed.
BANK CODE
Required or blank, depending on payment type. Enter the bank code and the company/location in which the payment will be deposited. The bank code must be blank for write-offs and clearing transactions, as these types of transactions are not associated with cash. It must also be blank for a payment type with a remittance procedure, such as a bill of exchange or bill of order. The bank code must be entered for regular payments, the code must be defined on the Bank Account Master file. In addition, a cash account must be defined that is associated with the bank code and payment type.
CURRENCY CODE
Enter the currency code associated with the payment. The currency code is not displayed if you are operating in a single currency environment. For bill of exchange payments, the currency must be the same as the bill of exchange.
PAYMENT AMOUNT
Required. Enter the amount of the payment. For a clearing transaction, the amount must be zero.
EXCHANGE TO BANK
Optional. The exchange rate from the payment currency to the base currency of the bank's company/location may be entered. If not entered, the exchange rate will be taken from the currency master.
ACCOUNTING DATE
Optional. The accounting date must fall within the valid range of dates defined on Reference File category 336.
BOOK CODE
This field is displayed only if book codes are used. This code is used to separate General Ledger journal entries into individual books. If entered, This code must be defined on category 136 of the Reference File. The code will default from the book code/conversation defaults on category 135 of the Reference File.
PAID-BY CUSTOMER
Optional. When entering a corporate payment, the detail screen will display only those subsidiary companies that are associated with this paid-by customer. The paid-by customer is specified on the Billing Information screen of the Customer Master Maintenance conversation.
ON ACCOUNT CUSTOMER
Optional. If entered, any amount remaining after you have completed the transaction will be placed on-account for this customer. This field must be left blank for bills of exchange.
ON ACCOUNT COMPANY/LOCATION
If currency is defined at the company or company/location level, you must specify the company/location where the on-account customer number is defined.
COMMAND KEYS
Enter - Allow a payment from a corporate customer to be applied to multiple customers within a corporate entity.
F2 - Display a window where a fast path option or mnemonic can be entered. Fast path allows the next menu selection to be made directly from this screen. When the window is displayed, pressing F3 will remove it.
F3 - Exit the Corporate Payment Entry program.
F4 - Display a list of values for the field where the cursor is positioned. If you select one of the items from the list, it will be returned to the application screen.
F14 - Allow payments from a third party collection entity to be applied to multiple applicable customers.
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