Update Valid Accounts File

To add or delete the valid account numbers used in data entry validation, perform the procedures listed below.

Display Account/Center Master File Maintenance

1.   Enter the Valid Account Entry option from the Accounts Receivable Menu.  This will display the Account/Center Master File Maintenance screen (AR715S01).  This screen is used to enter valid account numbers.

Add Valid Account Record

2.   To add a valid account record, enter an A in the transaction code field and enter appropriate data in the other input fields on the Account/Center Master File Maintenance screen.  The company and location fields determine to which company/location the account applies.  The currency code field determines which currency can be posted to the account.

Press the Enter key to validate the data.  If the data is valid, the valid account record is added to the file and a blank Account/Center Master File Maintenance screen is redisplayed.

Deactivate Valid Account Record

3.   To deactivate a valid account, enter an E in the transaction code field and enter the company, location, and account number of the record to be deactivated.

Press the Enter key to deactivate the record.  If the record exists on the file, the record to be deactivated will be displayed.  If the record does not exist on the file, the Account/Center Master File Maintenance screen will be redisplayed with an error message.

Reactivate Valid Account Record

4.   To reactivate a previously deactivated account, enter an R in the transaction code field and enter the company, location, and account number of the record to be reactivated.

Press the Enter key to reactivate the record.  If the record exists on the file, the record to be reactivated will be displayed.  If the record does not exist on the file, the Account/Center Master File Maintenance screen will be redisplayed with an error message.

End Session

5.   To end the session and redisplay the Accounts Receivable Menu, press F3-Exit, on the Valid Account Maintenance screen.