WILLIAMS ACCOUNTS PAYABLE 9/10/92
DSP01 VOID PAYMENT ENTER
Vendor V03
Paying Co/Loc 001 BRU Accounting Date 09 10 92
Forms Void
Reinstate Invoice
Replace With Manual Check X Manual Payment Type/Number CK 000050000002
Manual Payment Bank Code
Payment Date 09 10 92
Void
Payment Type / Number CA 000005000002
Bank Code B1
Amount 19.00
F2=Command F3=Exit F4=Prompt F15=Rekey Data
This screen allows you to void payments made to a vendor. You may either reinstate the invoice that corresponds to the voided payment, or replace the voided payment with a new payment. You may also record voided payment documents (for example, check forms that were damaged by water).
VENDOR
Required (except for forms void transactions). Enter the name of the vendor corresponding to the payment you wish to void. The vendor must exist on the Vendor Master File.
PAYING CO/LOC
Enter the company/location responsible for making this payment to the vendor. Must exist on the Reference File (Category 002).
ACCOUNTING DATE
Required. The date on which the payment should be recorded as voided. This date must fall within the valid range of accounting dates listed in Reference File category 201 for the company/location. Defaults to today's date.
AUTHORIZATION
Required. Enter your user authorization code as defined on the Reference File (category 244). This field is displayed only if second-level user authorization is required, as specified on the Reference File (category 200).
One of the following three fields must be selected: Forms Void, Reinstate Invoice, or Replace with Manual Check.
FORMS VOID
Optional. Enter X to record a form that was destroyed before it could be used to make a payment. One and only one of the Forms Void, Reinstate Invoice, and Replace With Manual Check fields must be entered.
REINSTATE INVOICE
Optional. Enter X if the original invoice corresponding to this voided payment should be reinstated on the system. One and only one of the Forms Void, Reinstate Invoice, and Replace With Manual Check fields must be entered. This option can also be used to void payments that have already been posted to the vendor history.
REPLACE WITH MANUAL CHECK
Optional. Enter X if the voided payment will be replaced by a manually-written payment form. One and only one of the Forms Void, Reinstate Invoice, and Replace With Manual Check fields must be entered.
MANUAL PAYMENT TYPE/NUMBER
Required if you entered X in the Replace With Manual Check field. Enter the payment type code and external payment form number used to replace the voided payment. Payment type codes are defined on the Reference File (category 240).
MANUAL PAYMENT BANK CODE
Required if you entered X in the Replace With Manual Check field. Enter the code corresponding to the bank/ cash account from which the payment will be made.
PAYMENT DATE
Optional. This is the date of the new check. If you do not enter a date in this field, it will default to today's date.
VOID PAYMENT TYPE/NUMBER
Required. Enter the payment type and external payment number of the payment form you wish to void. Payment type codes are defined on the Reference File (category 240).
BANK CODE
Required. Enter the code corresponding to the bank/cash account from which the voided payment was made.
AMOUNT
Required. Enter the amount of the voided payment.
COMMAND KEYS
Enter - Process this transaction.
F2 - Display a window where a fast path option or mnemonic can be entered. Fast path allows the next menu selection to be made directly from this screen. When the window is displayed, pressing F3 will remove it.
F3 - Return to the Accounts Payable Menu without processing the transaction.
F4 - Display a list of values for the field where the cursor is positioned. If you select one of the items from the list, it will be returned to the application screen.
F15 - Clear the screen fields to allow new data to be entered.
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