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Documentation > MAC-PAC Reference Library > Financials > Accounts Payable > Screens > Void Payment > AP230S01 - Enter

AP230S01 - Enter

 

 

WILLIAMS                       ACCOUNTS PAYABLE                        9/10/92

 DSP01                            VOID PAYMENT                            ENTER

                                                                               

                                                                               

   Vendor                     V03                                              

   Paying Co/Loc              001  BRU       Accounting Date 09 10 92          

                                                                               

                                                                               

   Forms Void                                                                  

                                                                               

   Reinstate Invoice                                                            

                                                                               

   Replace With Manual Check  X   Manual Payment Type/Number   CK 000050000002 

                                  Manual Payment Bank Code                     

                                  Payment Date                 09 10 92        

   Void                                                                        

      Payment Type / Number   CA 000005000002                                  

      Bank Code               B1                                               

      Amount                            19.00                                  

                                                                               

                                                                               

 F2=Command          F3=Exit             F4=Prompt           F15=Rekey Data    

                                                                               

 

 

This screen allows you to void payments made to a vendor.  You may either reinstate the invoice that corresponds to the voided payment, or replace the voided payment with a new payment.  You may also record voided payment documents (for example, check forms that were damaged by water).

VENDOR

Required (except for forms void transactions).  Enter the name of the vendor corresponding to the payment you wish to void.  The vendor must exist on the Vendor Master File.

PAYING CO/LOC

Enter the company/location responsible for making this payment to the vendor.  Must exist on the Reference File (Category 002).

ACCOUNTING DATE

Required.  The date on which the payment should be recorded as voided.  This date must fall within the valid range of accounting dates listed in Reference File category 201 for the company/location.  Defaults to today's date. 

AUTHORIZATION

Required.  Enter your user authorization code as defined on the Reference File (category 244).  This field is displayed only if second-level user authorization is required, as specified on the Reference File (category 200).

One of the following three fields must be selected:  Forms Void, Reinstate Invoice, or Replace with Manual Check.

FORMS VOID

Optional.  Enter X to record a form that was destroyed before it could be used to make a payment.  One and only one of the Forms Void, Reinstate Invoice, and Replace With Manual Check fields must be entered.

REINSTATE INVOICE

Optional.  Enter X if the original invoice corresponding to this voided payment should be reinstated on the system.  One and only one of the Forms Void, Reinstate Invoice, and Replace With Manual Check fields must be entered.  This option can also be used to void payments that have already been posted to the vendor history.

REPLACE WITH MANUAL CHECK

Optional.  Enter X if the voided payment will be replaced by a manually-written payment form.  One and only one of the Forms Void, Reinstate Invoice, and Replace With Manual Check fields must be entered.

MANUAL PAYMENT TYPE/NUMBER

Required if you entered X in the Replace With Manual Check field.  Enter the payment type code and external payment form number used to replace the voided payment.  Payment type codes are defined on the Reference File (category 240).

MANUAL PAYMENT BANK CODE

Required if you entered X in the Replace With Manual Check field.  Enter the code corresponding to the bank/ cash account from which the payment will be made.

PAYMENT DATE

Optional.  This is the date of the new check.  If you do not enter a date in this field, it will default to today's date.

VOID PAYMENT TYPE/NUMBER

Required.  Enter the payment type and external payment number of the payment form you wish to void.  Payment type codes are defined on the Reference File (category 240).

BANK CODE

Required.  Enter the code corresponding to the bank/cash account from which the voided payment was made.

AMOUNT

Required.  Enter the amount of the voided payment.

COMMAND KEYS

Enter - Process this transaction.

F2    - Display a window where a fast path option or mnemonic can be entered.  Fast path allows the next menu selection to be made directly from this screen.  When the window is displayed, pressing F3 will remove it.

F3    - Return to the Accounts Payable Menu without processing the transaction.

F4    - Display a list of values for the field where the cursor is positioned.  If you select one of the items from the list, it will be returned to the application screen.

F15   - Clear the screen fields to allow new data to be entered.